This document is a job profile for an experienced virtual assistant with 18 years of experience. The assistant has skills in areas such as project management, accounting, real estate, data entry, administration, and human resources. They aim to establish an ongoing working relationship and are proficient in Microsoft Office, QuickBooks, and various other software. They are seeking full-time virtual assistant work and have extensive experience in tasks such as bookkeeping, data entry, administrative support, and more.

1. JOB PROFILE
I am a B.Com and MBA Graduate having good working knowledge of MS
Office (Word, Excel, Power Point) etc.
I am an experienced Virtual Assistant worked in various fields for nearly 18
years.
I am well versed in Project Management, Accounting, Real Estate, Internet
Research, Data Entry, Virtual Assistant, Telephone & Email handling, HR
Management etc.
I am working as a Full time Virtual Assistant from my fully equipped home
office. I am a multi-tasking, detail oriented and can do any administrative
task that come up.
I would like to be a part of your team to make the company reach great
heights.
I am a flexible person to work with. I am a quick & fast learner to learn new
technologies.
I am interested in establishing an ongoing relationship to help you to manage
your life more efficiently. Please find my job profile
I have good working knowledge on the following work:-
 Reconciling invoices
 Handling accounts payable and receivable duties,
 Assisting with additional administrative functions, etc.
 Preparing Invoice etc
 Prepare salaries for staff
 I am proficient in Microsoft Word and Excel, QuickBooks.

2. Virtual Assistant work
 I can manage inventory and stock levels via Neto (an E-Commerce
software platform)
 I can Research inventory discrepancies, document errors, and
changes.
 I can report discrepancies to management.
 I can maintain vendor relationships
 I can works independently and within a team on non-recurring and
ongoing projects.
 I can maintains confidentiality of all dealership, personnel and
company matters.
 I can communicate & coordinate with other staff members in
maintaining files and databases.
 Proficient in using general office settings, including word processing,
spreadsheet, and database management.
 Understanding of business practices and ethics.
 Solid working knowledge of the Internet, computer usage, and
software.
 I can Schedule appointments and meetings for executives and upper
level staff.
 I can track office supply inventory and approves and supply orders.
 I can prepare reports, presentations, memorandums, proposals and
correspondence.
 I can manage staff schedules
 I can assist in preparation of department budget and expenses.
 knowledge on Real Estate work
 Craigslist Posting
 Facebook
 Linkedin
 Twitter
 Google Adwords
 Assisting the Director in day today activities like personal &
professional
 Ability to handle Calendar Management - Personal and Professional
 Ability to create Customer Database Management
 Proficient in CRM software

3.  Proficient in Internet research (finding the competitors, best prices
and any information)
 Ability to prepare Daily/Weekly Performance Reports
 Ability to prepare Data Collection/Entry
 Proficient in Google excel spreadsheet
 Ability to send proposal and set up conference calls and then follow up
 Ability to create mailing list from phone directories
 Ability to liaison with staff and other members
 Filling in quote requests/office paperwork.
 Transcription of audio, video into notes
 Ability to create and maintain new address book in MS Outlook
 Ability to make phone calls to clients to fix appointments / find out
any information
 Schedule & Fixing appointments
 Organizing meeting, preparation presentations
 Checking and answering emails from time to time and filter emails
 Link building and social bookmarking
 Ability to make telemarketing as well as email marketing
Preparing business plans and proposals
 Ability to buy gifts for family and friends
 Ability to do dinner reservations.
 Ability to do power point presentations
 Ability to do invoicing
 Emailing invoices to customers
 Liaising with staff and head office.
 Providing daily reports back to head office.
 Maintain book keeping / expenses in excel spreadsheet
 Having knowledge of Personal Accounting
 Ability to schedule daily tasks and set up a reminder
 Mass Mailings
 Project Management
 Ability to negotiate the best price among vendors in the market.
 booking air tickets& accommodation
 Writing business correspondences, proof reading documents, and file
form documents, file electronically
 Electronic Filing : I have the ability to segregate the mix of invoices,
receipts, household filing (eg school notices, medical) and business

4. related documents. I will rename it accordingly and file it
electronically.
 All appointments will be recorded in electronic dairy.
 Attend and Respond to phone calls and take the message and the same
will be emailed to you
 Set up conference calls
 Website updating & maintenance
 Locating other freelance workers to handle tasks outside of our scope
Having Excellent English language skills, verbal communicator &
writing skills
 Willing to learn new things to improve my skills
Accounting / Pay Roll work
 Purchase order inventory
 I can enter statements and transactions to quickbooks online for
year 2013
 I can enter 50 transactions a day.
 Following up on past due tenants.
 Adjust our Savings account breakdown
 Accounts payable/receivable
 Client invoicing and collections
 Payroll administration
 Bank reconciliation and deposits
 Weekly, monthly, yearly reports
 Budget reporting to project managers and staff
 I can do Weekly entry of bills
 Weekly entry of debit card receipts
 Weekly entry of employee time with lots of detail line items (Time
sheet)
 Weekly processing of payroll through QuickBooks
 Reconciling invoices
 Weekly entry of cash receipts and deposits
 Weekly bank reconciliation
 Monthly preparation of Excel Report populated with information
from QB file
 Monthly Profit and Loss Statement
 Monthly Balance Sheet
 Entry and submittal of all invoices to their customers

5.  Printing of checks from system to vendors
 Management of cash balances
 Handling accounts payable and receivable duties,
 Assisting with additional administrative functions, etc.
 Preparing Invoice etc
 Prepare salaries for staff
HR & Pay Roll work
 Collect, compile and enter payroll data using appropriate software
 review and verify source documents
 Calculate and post payroll deductions
 Process payroll by established deadlines
 Issue statements of earnings and deductions
 Reconcile employee deductions
 Investigate and correct payroll discrepancies and errors
 Update payroll records by recording changes including insurance
coverage, loan payments, salary increases •process new employees,
terminations, transfers and promotions
 Prepare and print payroll reports of earnings, hours worked, taxes,
insurance, leave address employee's pay-related concerns and provide
accurate payroll information complete requests for pay-related
documents including statements and verifications produce federal,
state and local tax payments
 Develop, manage and maintain comprehensive payroll records
 Ensure compliance with federal and state regulations and guidelines.
My strengths are:-
 Ability to work Full time from Monday to Saturday as per Client
timings.
 work independently
 communicating with the client on a daily basis.
 Fast and accurate typing skills
 Will produce the work with 100% accuracy
 Will be able to complete the task within the time specific
 Ability to provide data entry and ALL traditional secretarial skills.
 Having Excellent English language skills
 Typing speed: 50+ WPM

6.  Multitask, detail-oriented, talented, Responsible, Passionate,
trustworthy and hard-working & loves the internet
 Having reliable broad band internet connection
I am well experienced and willing to take up the project. Looking forward for
a long term business relationship.
Thanks and Regards,
S.Chithra