This document provides a summary of qualifications and experience for Elaine Pipikios seeking an executive administrative role. She has over 15 years of experience supporting C-level executives across multiple industries, with skills in areas such as calendar management, travel arrangements, project management, and board of directors support. Her experience also includes roles such as office manager, facilities manager, and corporate travel manager where she has negotiated contracts to reduce costs.

1. 7513B Savoy Lane Bridgeview Illinois 60455
Cell: 312.550.7208 Email: epipikios@gmail.com
Professional Summary of Qualifications
Dependable professional with vast experience in publicly traded and privately owned companies and multiple
industries providing outstanding administrative and personal support to C-Level executives. Motivated self-starter
with the ability to make decisions independently. Possess highest degree of integrity, supported by a flawless record
of maintaining confidentiality. Adaptable to changing situations and adept to managing multiple projects
simultaneously prioritizing accordingly. Flexible traveling and working overtime or odd hours via office or virtually.
Outstanding project planning and execution skills along with exceptional organizational and communication skills.
Ability to foster teamwork between departments to provide peak efficiencies for business operations with strong
deadline and bottom line orientation. Previous operations, project, and procurement management experience.
Successful proven negotiating skills. Effective time management and organizational skill usage as a manager of
multiple departments in addition to executive administrative management.
Core Competencies
• C-Level Support • Project Management • Strong work ethic
• Board of Directors Support • Effective Networking Ability • Extreme Attention to Detail
• Proficient in Microsoft • Self-motivated • Corporate Travel Management
• International & Domestic Travel • Deadline Orientated • Meeting and Event Planning
• Artful Negotiating Skills • Staff Training and Development • Facilities & Office Management
Major Career Achievements
 Supported Senior executives including CEOs, CFOs, Presidents, EVPs and Board of Directors
 Developed Policy and Procedures for T & E, which when implemented reduced costs by 13%
 Persuaded executive team to make mandatory usage of corporate travel agency for all
employees in order to achieve maximum cost reduction and corporate compliance
 Planned and supervised annual multi-day out of state Board of Directors retreat meeting, in
addition to all board committee meetings and multiple events all under budget
 Negotiated successful contract with UPS for $500K annual account in overnight shipping, which
reduced past vendor Fed Ex costs by 11% shipping of all administrative and product to clients
 Multiple office space build outs within or under budget
 Compiled corporate wide Training Manual, used in all departments of a 250 person corporation
Professional Experience
Advance Illinois NFP (Chicago, IL) 2012 – June 2015
Executive Administrative Assistant to the Executive Director
 Manage daily calendar with internal & external meeting logistics, including all travel arrangements,
conferences, events, speaking engagements and multiple external board of director commitments
 Manage Advance Illinois Board of Directors and committees; prepare annual board and committee
meeting schedules and all intermediate meetings, board related events and conference calls
 Liaison to Advance Illinois board and Executive Director’s multiple external board members, state
legislators, foundation executives, stakeholders, constituents and many other high profile contacts
Office Manager
 Event Coordination – all details covered from initial start-up to execution of event, consisting of
contract negotiation, invites, registration, producing materials, speakers travel & miscellaneous
needs, budget and more utilizing constant contact and other websites & tools
 Office Administration – Receivables, payables, payroll, expenses; basic daily operations such as
vendor orders, mail, technology hardware and software management
 Grant Administration – Assisted with maintenance of all records, created thank you letters, executed
forms to grantors, assign grants to daily individual organization payables
Elaine Pipikios

2.  Human Resources – Management as plan administrator of all benefits including health, dental, vision,
simple IRA, STD LTD, FSA - improved benefit coverage while reducing costs on BCBS Health policy
and UNUM STD policy; on boarding new employees, interns and maintaining all personnel records
US Foodservice (Rosemont, IL) 2010 - 2011
Executive Assistant to the CEO, CFO & EVP of Strategy
 Extensive meeting planning and calendar coordination for executives
 Handled highly confidential materials and information for all
 Acted as liaison to the internal executive team, board members, division executives, client
executives and consultant teams
 Assisted in personal matters including creating and managing family calendar, travel, personal
appointment coordination
 Provided interim support to Board of Directors and CEO
 Planned and supervised annual multi-day out of state Board of Directors meeting, in addition to
all board committee meetings and multiple events successfully and within budget
SmithBucklin Corporation (Chicago, IL) 2006 – 2010
Executive Assistant to the President
 Extensive meeting planning and management of executive calendars
 Created multiple department PowerPoint Organizational Charts
 Acted as liaison to all internal executive team, clients and consultants to President’s office
 Handled all aspects of personal and professional travel, both domestic and international
 Recruitment interview scheduling and logistic arrangements
 Created protocol for an on-boarding informational meeting for all incoming executives
 Planned and scheduled executive meetings for 50 -200 attendees
 Contracted cost effective catering vendors, lowering budget costs while increasing quality
 Provided travel information and execution of bookings to multiple executive travelers and clients
in high cost situations
 Created Excel Review/Bonus spreadsheets for multiple levels of executives
 Developed a more efficient office for the President, providing smooth daily meeting transition,
organization for communication, ease of extensive international and domestic travel scheduling
 Created and implemented travel policy criteria and sat on an internal executive committee for new
Travel Management company RFP process and selection for a 750 person corporation
 As Administrative Manager, brought the best practices intranet document library to a new level of
interest and usability and created sub-library categories for “Going Green” and “Challenging
Economic Times”
Perot Systems - Wolters Kluwer Account (Riverwoods, IL) 2005 - 2006
Senior Administrative Manager / Executive Assistant to onsite Client Account Executive
 Maintenance of executive calendar, including schedules/agendas, conference calls, on and off
site meeting logistics
 Coordinated all travel logistics and arrangements for multiple Chicago team executives, including
corporate apartments for top level executives
 Maintenance of all Microsoft Outlook contacts, calendars, with prioritization coding of email
 Extensive expense reconciliation, both domestic and international currencies
 Client/Perot meeting minutes, disbursal and posting to online SharePoint sites
 Liaison to client executives of multiple departments, and Perot Systems Executives
 Account responsibilities consisting of but not limited to, Compliance delegate, Records Retention
Delegate, Fusion Website Administrator, Account Industry Time Keeper Administrator, and
Finance Security / Project ID Administrator responsibilities
 Took on additional roles such as Meeting/Event Coordinator, Human Resources assistance,
Project Management, and Facilities Management
Transora (Chicago, IL) 2001
- 2005
Executive Assistant to CEO
 Created a corporate reference manual for administrative use—currently used corporate wide for
training, basic corporate information, protocol and procedure purposes, cross departmental

3.  Liaison to Investors, Board of Directors, Strategic Advisory Board of Transora, internal executives
 Coordination of bi-monthly Transora Board of Directors Meeting including dinner meetings,
lodging, catering, complete transportation, meeting day prep and all documentation i.e. pre-read
materials, board books, etc.
 Maintenance of calendar; conference calls, on and off site meetings, most personal appointments
 Coordination of extensive travel, international and domestic and all related meeting detail logistics
 Maintained contacts and calendars for six outside boards 3 years out, inclusive of multiple
committees on each, clubs, associated meetings, events, forums, panels, etc
 Created protocol for a three year multiple Board of Directors calendar reducing major date conflict
Corporate Travel Manager, Meeting and Event Planner
 Developed policies regarding employee travel program procedures, which reduced T & E costs
by 13%, and persuaded Executive Team to utilize agency solely for all employees, which
produced cost efficiencies and compliance for a 250 person corporation
 Negotiated annual travel contracts i.e. Major and Budget Airlines, Hotels, Car Rentals and
multiple corporate apartment leases
 Set up direct online booking system with the corporate travel agency specific to corporate needs
and efficiencies required
 Lowered costs significantly on many conferences and offsite meetings; negotiated all hotel/event
contracts, including but not limited to room blocks, main session and breakout rooms, catering, on
and off site events, audio/visual requirements
DFG Foods, LLC (Chicago, IL) 1999 – 2001
Executive Assistant to the President and Executive Vice President of Sales
 Maintained schedules and coordinated all travel and meeting arrangements
 Handled internal and external correspondence, screening, handling and follow up of phone calls
to President and EVP
 Liaison to client senior executives, executives of parent/sister companies, and internal executives
 Developed a 2000 plus entry, sales contact database
 Handled personal matters including cars, boats, insurance, family vacations, bills and benefits
Facilities Manager
 Negotiated several successful contracts. Example: UPS for $500K annual account in overnight
shipping, which in addition reduced past vendor Fed Ex costs by 11%
 Developed protocols for travel, conference room use, and central filing system for ease of use
Corporate Travel Manager, Meeting and Event Planner
 Negotiated Major and Budget Airlines, Hotels and Car Rental contracts
 Collaborated with Marketing Department on Trade Shows and Conference/Show planning
 Authorized all employee travel arrangements and created travel policies which reduced T & E
costs by 10%
Technology Proficiencies
Microsoft Office Concur SharePoint
Outlook and Lotus Notes PeopleSoft Mac
Adobe Products & Photoshop QuickBooks Webinar, Video Conferencing
Skype
Education
Moraine Valley College, Palos Hills Illinois Business Emphasis