April J. Pytlarz is an experienced office and tenant coordinator in the commercial real estate and development industry, skilled in contract management, customer service, and communication. She has successfully developed systems to increase efficiency, manage budgets, and ensure compliance, contributing to financial savings and improved client relations. Her professional history includes roles in notable companies, along with robust education in business communications and information systems.

1. April J. Pytlarz
Cellular: 954-729-9162
april@pytlarz.com
HIGHLIGHTS
Experienced Administrator providing excellent Customer Service as an Office/Tenant Coordinator in the Commercial
Real Estate and Development Industry
Handled Contract Management including: Bids, Proposals, Work Authorizations, Change Orders and Pay Applications
Issued vendor work orders, managed insurance and budgets for HVAC,Maintenance, Landscapers,Sub
Contractors, General Contractors and Waste Management companies
Proficient in MS Office including Word, Excel, PowerPoint, Outlook, Notary, Type 50wpm
Schedules meetings, travel arrangements, reserves conference rooms, orders luncheons
Prepares and modifies documents including: reports, drafts,memos and emails
Routinely handled confidential and sensitive information while demonstrating companies mission and values
Not afraid to ask questions or take initiative
Ability to prioritize projects and Strong and professional communications skills including written and verbal
Interpersonal skills and the ability to work well alone or within a team environment
Strong problem solving skills and ability to manage and complete multiple responsibilities within timeframes
Receives and directs incoming calls and visitors to appropriate personnel.
Maintained a client-ready reception area,conference rooms and other common areas.
Distributing and tracking packages,posting mail and arranging messenger services
Orders office supplies, maintains office equipment, including copiers, phone systems and printers
Oversees the proper maintenance of off-site storage records
Maintains relationship with vendors that provide services to the office.
Ensured proper coding of invoices and expense tracking, maintaining financial profitability.
PROFESSIONAL EXPERIENCE
Weingarten Realty Investors
Construction & RealEstate Development
Contributed my Tenant Coordinator skills in increasing revenue for the company. I achieved this by developing a
construction tracking systemthat allowed the communication channels to open up within the other departments; which in
turn increased the turnaround time in collecting rent fromour tenants.My responsibilities as a Tenant Coordinator,
saved the company money by safeguarding against construction violations and or liens.
 Contributed my Tenant Coordinator skills by developing a report for tracking construction projects
 Safeguarded the company against violations and liens by monitoring City & County websites for open permits
 Saved company severalthousand dollars by negotiating favorable terms with vendors
 Introduced a new process to review, approve and archive commercial drawings
 Prepared drawings, permit applications, and notice of commencements for permit runners to submit
 Worked with contractors in collecting bids, awarding projects and issuing work authorizations
 Communicated with contractor’s,architects, engineers and local municipalities to ensure we met project deadlines
 Maintained budget and coded pay applications/invoices prior to sending to accounting
 Prepared weekly and monthly reports for construction for meetings
 Developed strong and lasting relationships with clients
 Scheduled meetings, managed calendars,made travel arrangement’s
 Created and handled correspondence and prepared expense reports
 Prepared Power Point presentations for meetings
 Took meeting notes, distributed to appropriate parties.
 Transcribed notes from Dictaphone and prepared reports for property managers
 Assisted in preparation for corporate functions and holiday parties
 Maintaining office supplies, machinery, safety equipment, electronic filing system
 Trained new employees (including interns, administrative assistants and managerial staff

2. Scottrade, Inc.
Stock Brokerage Firm
Ensured excellent customer service by going the extra step to provide personalized service to each client. I would ensure
that each client that to walked into the office was greeted with a handshake. In addition, I made a point getting to know
them, so that I could better service their wants and needs. Developed a systemof logging in incoming and outgoing
documents including money,stock and bond certificates.
 Worked in multiple databases to create financial reports
 Assisted clients with account transfers to and from financial institutions
 Opened trading accounts for new clients and educated them how to navigate the trading website
 Aided the branch manager and stock brokers with research & reports
 Scheduled appointments with new and existing clients
 Provided excellent customer service by opening new accounts and assisting with existing accounts
 Collected payments, stock certificates, bond’s etc. and ensured safe delivery to corporate office
 Prepared overnight packages with monies, stocks and bonds and ensured safe delivery to Corporate Office
 Ordered office supplies and maintained machinery
 Trained and supervised college interns
 Maintained internal electronic filing system
 Answered high volume phones and quickly routed to available broker for questions or stock trading
KPA Associates
Construction Litigation & Architecture
Led the firmto a more effective way to manage the office by encouraging better communication. I encouraged
communication by having asmuch face to face interaction as possible. This allowed me to build stronger relationships so
that I could determine needs and concernstherefore, employeescould performtheir job more effectively.
 Managed travel, scheduling & calendars for entire staff including the executives
 Delegated work to project managers and arranged for architectural consultants
 Created and edited statistical reports and documents
 Played key role in preparing architects for site inspections, including equipment and presentations
 Prepared reports and researched materialto be used in deposition and trial preparation
 Office management tasks supporting 20 employees (ordered supplies/maintained office machinery
 Attended board meetings, transcribed notes and distributed to appropriate parties
 Assisted CFO with time slips and expense reports
 Managed luncheons, corporate functions and office holiday parties
 Oversaw time slips and generated expense reports
 Prepared and handled correspondence including email and mail
 Supervised receptionist and trained new employees
WORK HISTORY
Staffing Agency Contract Assignments, Networking and Job Fairs 2015-Present
Weingarten Realty Investors, Boca Raton, Florida 2006-2015
Scottrade Inc., Fort Lauderdale, Florida. 2002–2006
KPAA Associates,San Diego, California 1998-2002
Walt Disney World on Ice & Hollywood on Ice 1989-2002
EDUCATION
SDCC| San Diego,CA.
Computer Applications & Information Systems
Introduction to Business Processing
Business Communications
Public relations
BCC|Ft. Lauderdale,FL
Blueprints