This document provides guidance on how to effectively structure and deliver an oral presentation. It discusses defining the topic and purpose, analyzing the audience, organizing the content into an introduction, main body, and conclusion, and using visual aids. The main body can be organized chronologically, categorically, through a cause-and-effect structure, or with a problem-solution framework. Introductions should capture attention and preview the content, while conclusions should summarize key points and end on a positive note.
An introduction to public speaking. And key points on how to boast and enhance your public speaking. Things to remember before going to public speaking.
This is all about Presentation skills. What is presentation skills, Purpose of Presentation, 3 D's of Presentation, Structuring your Presentation and Some recent examples of it.
An effort by Vikas Choubey, Baddal Mittal, Karan Rathore and Myself.
Presentation skills are the skills you need in delivering effective and engaging presentations to a variety of audiences. These skills cover a variety of areas such as:
the structure of your presentation,
the design of your slides,
the tone of your voice
and the body language you convey
An introduction to public speaking. And key points on how to boast and enhance your public speaking. Things to remember before going to public speaking.
This is all about Presentation skills. What is presentation skills, Purpose of Presentation, 3 D's of Presentation, Structuring your Presentation and Some recent examples of it.
An effort by Vikas Choubey, Baddal Mittal, Karan Rathore and Myself.
Presentation skills are the skills you need in delivering effective and engaging presentations to a variety of audiences. These skills cover a variety of areas such as:
the structure of your presentation,
the design of your slides,
the tone of your voice
and the body language you convey
What is your general purpose?
There are three basic types of speeches:
1. Speeches that Educate
2. Speeches that Motivate
3. Speeches that Entertain
What is your core message?
How is this message related to the audience?
Definition: A presentation is the process of presenting a topic to an audience. It is typically a
demonstration, introduction, lecture, or speech meant to inform, persuade, inspire, motivate, or to
build good will or to present a new idea or product.
Planning Your Presentation
Preparing a presentation can be an overwhelming experience if you allow it to be one. The
strategies and steps below are provided to help you break down what you might view as a large
job into smaller, more manageable tasks.
Step 1: Analyze your audience
The first step in preparing a presentation is to learn more about the audience to whom you'll be
speaking. It's a good idea to obtain some information on the backgrounds, values, and interests of
your audience so that you understand what the audience members might expect from your
presentation.
Step 2: Select a topic
Next, if possible select a topic that is of interest to the audience and to you. It will be much easier
to deliver a presentation that the audience finds relevant, and more enjoyable to research a topic
that is of interest to you.
persuasive speech is written especially to sway people’s mind. You may want to change their perception about a thing, stop them from doing something, or convince them enough to take a particular action.
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Chapter 12Organization and OutlinesSpeech is power; speech is EstelaJeffery653
Chapter 12
Organization and Outlines
Speech is power; speech is to persuade, to convert, to compel.
Ralph Waldo Emerson
Getting Started
In earlier stages of preparation for a speech, you have gained a good idea of who your audience is and what information you want to focus on. This chapter will help you consider how to organize the information to cover your topic. You may be tempted to think that you know enough about your topic that you can just “wing it” or go “freestyling.” Your organization might be something like this: “First, I’ll talk about this, then I’ll give this example, and I’ll wrap it up with this.” While knowledge on your topic is key to an effective speech, do not underestimate the importance of organization. You may start to give your speech thinking you’ll follow the “outline” in your mind, and then suddenly your mind will go blank. If it doesn’t go blank, you may finish what was planned as a five-minute speech with three minutes remaining, sit down, and then start to remember all the things you intended to say but didn’t.
Organization in your speech is helpful both to you and to your audience. Your audience will appreciate hearing the information presented in an organized way, and being well organized will make the speaking situation much less stressful for you. You might forget a point and be able to glance at your outline and get back on track. Your listeners will see that you took your responsibility as a speaker seriously and will be able to listen more attentively. They’ll be able to link your key points in their minds, and the result will be a more effective speech.
An extemporaneous speech involves flexibility and organization. You know your material. You are prepared and follow an outline. You do not read a script or PowerPoint presentation, you do not memorize every single word in order (though some parts may be memorized), but you also do not make it up as you go along. Your presentation is scripted in the sense that it is completely planned from start to finish, yet every word is not explicitly planned, allowing for some spontaneity and adaptation to the audience’s needs in the moment. This extemporaneous approach is the most common form used in business and industry today.
Your organization plan will serve you and your audience as a guide, and help you present a more effective speech. If you are concerned with grades, it will no doubt help you improve your score as well. If you work in a career where your “grades” are sales, and a sales increase means getting an “A,” then your ability to organize will help you make the grade. Just as there is no substitute for practice and preparation, there is no substitute for organization and an outline when you need it the most: on stage. Do yourself and the audience a favor and create an outline with an organization pattern that best meets your needs.
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Effective presentation strategies i
1.
2. Oral Presentation
“Half of the world is composed of people
who have something to say and can’t,
and the other half, who have nothing to
say and keep on saying it.” - Robert Frost.
Definition:
An oral presentation is relatively formal
kind of a talk requiring preparation and
some amount of writing.
3. Defining Purpose
Identifying Topic:
The topic is a general outline of the subject.
It should arouse interest.
It should stand alone as a message.
It should tell something about the presentation.
Defining Purpose:
Depending upon the your purpose of presentation
– to inform, to analyze, or to persuade – one should
be flexible enough to adjust to new inputs &
unexpected audiences reactions.
4. Analyzing Audience
Know Your Audience:
What are their interests, likes and dislikes?
Are they familiar with the topic?
Is their attitude hostile or friendly?
What’s the size of the group?
Age range? Gender distribution?
All audiences have one thing in common;
they are at the receiving end of the process
of communication.
5. Analyzing Audience
Know More About Your Audience:
Audience’s Knowledge of the subject:
Do not repeat what people already know.
Do not spend much time of basics.
Audience’s relation with you:
Be clear about your relation with the audience,
e.g. subordinate or superior.
Think about the responsibility and authority
in relation to people you are addressing.
6. Analyzing Audience
Know More About Your Audience:
Audience’s Participation varies as follows:
Purpose Audience’s Participation
--- Low Moderate High
Entertainment
Ceremonial
Informative
Persuasive
7. Organizing Contents
Always prepare more material than require, as
this will help you feel confident.
Arrange your contents into three parts:
Introduction:
Main Body:
Conclusion:
In other words,
…Say what you want to say, say it;
then say what you’ve already said.
8. Introduction of the Speech
“The brain starts working the moment
you are born and never stops until you
get up to speak in public” - Anonymous
An introduction must be brief & should
state the subject.
It should also capture attention, inspires
confidence & preview the contents that
follow.
9. Introduction of the Speech
An introduction may be developed in
the following ways:
Ask a question
Tell a story or anecdote
Refer to the occasion
Use quotation
Use an unusual idea or comparison
Express its usefulness
10. Main Body of the Speech
Depending on the topic & introduction of the
presentation, any of the following patterns of
organizing the main body can be chosen:
Chronological:
e. g. “The Profile of X Institution”, “Changing
Face of the Earth”, “History of Sports”
Categorical:
e. g. “Roll of Advertising”, “Environmental
Protection”, “Importance of Presentation”
11. Main Body of the Speech
Depending on the topic & introduction of the
presentation, any of the following patterns of
organizing the main body can be chosen:
Cause & Effect:
e. g. “Impact of Cinema on Children”, “Internet
– Boon or Bane”, “Smoking in Youngsters”
Problem – Solution:
e. g. “The Global Warming”, “Population
Explosion”
12. Conclusion of the Speech
“A speech is like a love affair, any fool
can start one but to end it requires
considerable skill.” - Lord Mancraft
The conclusion of speech is almost as
important as the beginning because people
tend to remember what they hear first and
last.
The ending of the speech should be brief,
forceful.
13. Conclusion of the Speech
Indicate that you’ve reached the end with
verbal clue:
“In conclusion…”
“To sum up…”
“Let me conclude…” or
“Before I conclude…”
Use summary of your speech:
Make an appeal:
End on a positive note:
14. Visual Aids
Spoken words are ephemeral, & because of
this limitation, speeches often need strong
visual support:
Handouts,
Chalk boards,
Flip charts,
Overhead Projector,
PPT Slides,
Charts & Tables
15. Visual Aids
Importance of visual Aids:
Increase interest in audience
Illustrate key points
Signal transition from one part of the presentation
to the next
Increase impact of the message
Help listener retain information
Help you to present ideas without depending on
notes
Better option in case of language & accent problem