The presentation talks about the definition, DOs and Donts to be followed while taking the minutes of the meeting.

1. Minutes of the Meeting
RajasekarC

2. Canbedefined aswritten or recorded documentationthatis usedto inform people ofwhat
happened during the meeting anddefinethe next stepsplanned.
Minutes areanofficialrecord ofactionsthegroup or committeetookat ameeting,not a record of
everything thatwassaid.
Definition

3. Afterthemeeting :Needs tobeorganized,verified andsent outto theinvolved parties witha
shortsummary
Beforethemeeting :Need topreparethe differenttopicstobeaddressed/ discussedin the
meeting
During the meeting :Need to buildyournotesasthe meeting progresses
Stagesin Minutes of the meeting

4. 1. Review notes andadd additional
comments
2. Type notes on the template
3. Assure yourdocument is reviewed.
Step 3–AftertheMeeting
StagesExplained
1. Date andtime ofthe meeting
2. Purpose ofthe meeting
3. The meeting lead’s name
4. Assigned action items
5. Decision made
Step 1-Create atemplate
1.Write notes orrecord the meeting
2. Check if allattendees arepresent andtake
Biz card/Introduction
3. Tryandtake an outline ofthe meeting
4. Record all notes intothe template
Step 2–Duringthe meeting

5. Don’t be afraidto interrupt for the
purpose ofminutes, as the attendees
will be interested in giving
information .
Askfor Clarification
Aspects ofMinutes making
Createa template tocapture the
minutes. Recording ofthe meeting can
be done if the other parties agreeto the
same.
Create atemplate
The main focus ofthe minutes
should be on Decisions –Made
during the meeting, Assignment of
task andaction steps
Focus onMainpoints

6. -Don't include Unnecessary details unless absolutely
important Ex: He said, she said, we talked .. etc.
-Don't includeembarrassing information about anyone
Ex: She cried .. then left
-Don't Hold a meeting without taking minutes
Don'ts
Do's and Don'ts Of Minutes taking
-Use positive language
-Usea standard template
-Write the Minutes ASAPand distribute
within 24hours after the end of the meeting.
DO’s

7. If the actionis assignedto
a team, then oneperson
from theteam hasto be
assigned
Oneperson / action
Incaseof anyconfusion
on the expectationhasto
be clearlycommunicated
Makesuretheactions
areaccepted
Takenotesas you go &
preferablyProofreadthe
minutesbeforesending it.
Putastarnexttothe
lingeringaction
If the irrelevanttopic thatcrops
upduringthe meeting,that can
be parkedasa separatesection
fornext meeting
Use Parkinglot
Action Items
Forhighlightingthe action
pointthat arenot completed
from thepreviousmeeting

8. Meeting date and Time Meeting location
Meeting organizer Meeting chair
Minutes drafted date Meeting title
Atendees Apologies
Brief description / agenda
A.
B.
C.
Summary of the Discussion
Action items with responsibiity and timeline
Action items Timeline Owner
Meeting conclusion
Proposed – MOM Template

9. 10
20
30
40
50
Free Tools to Write minutes : https://minutes.io/

10. Floor is open for discussion!!
Thanks!