ECE SGA Session 1.3.

1. Formative Assessment Documentation

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Relay GSE Mission
Mission & Vision
Relay’s mission to teach teachers and school leaders to develop in all students the academic skills and
strength of character needed to succeed in college and life. Our vision is to become the place where a new
generation of continuously-improving, results-focused individuals can fulfill their destiny in the world’s
greatest profession.

3. We Want Children To Succeed Academically!

4. And We Want Teamwork and Citizenship Too!

5. And Individual Self-Efficacy and Happiness Too!

6. But We Must Allow Children to Demonstrate All
of This Learning in Authentic Ways.

7. BUT HOW DO WE COLLECT
AUTHENTIC DATA SAMPLES?

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Formative Documentation Should Be A
Seamless Part of Instruction.
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9. Formative Documentation Should Be
Collected Daily.
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And in Multiple Contexts.
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11. Year 2 ECE SGA
In Year 2 ECE SGA, you’ll be expected to collect
documentation samples for a subset of children in
your classroom to more fully paint a picture of
your students growth and development during
the year.

12. THE ECE SGA HANDBOOK PROVIDES
MORE DETAILS ON COLLECTING
DOCUMENTATION SAMPLES.
HERE’S THE QUICK VERSION.

13. Select Three Students
The children you choose
should be at varying
developmental stages in
order to push your
instruction with
children across the
developmental
continuum.
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Collect Three Rounds of Data

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Find The Indicators You’ll Use to Score The Standard
If you are tracking
developmental
growth using the
same standards, you
will have already
identified your
indicators.

16. Collect Five Pieces of Documentation
(per standard, per child, per round)
Example, child #1:
Round 1
Domain Standard
Literacy Communicate
effectively using
language appropriate
to the situation and
audience
Social-
Emotional
Development
Develop positive
relationships with
peers and adults
Physical
Development
Demonstrate
awareness and
coordination of body
movements

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Collect Five Pieces of Documentation
(per standard, per child, per round)
Round 1 = 15 documentation samples per child

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Collect Five Pieces of Documentation
(per standard, per child, per round)
Round 1 = 15 documentation samples per child
Round 2 = 25 documentation samples per child

19. © Relay Graduate School of Education. All rights reserved. 19
Collect Five Pieces of Documentation
(per standard, per child, per round)
Round 1 = 15 documentation samples per child
Round 2 = 25 documentation samples per child
Round 3 = 25 documentation samples per child

20. AFTER SEEING THESE NUMBERS YOU
MIGHT BE ASKING, “WHAT COUNTS
AS A DOCUMENTATION SAMPLE?”

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What counts as documentation?
• Children’s authentic work (writing samples,
artifacts created in centers)
• Observational notes/anecdotal records
• Developmental checklists
• Picture of a completed task (includes a
description of task and observational notes)
• Other observational tools (e.g. time sampling)

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What counts as documentation?
Remember, detailed information
and tools are included in TC-101:
Designing and Evaluating
Assessments.

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Like Always, Treat Your Data With Care!
Honest Accurate
Complete
Error-Free

24. SO YOU’RE COLLECTING ALL THIS
GREAT DATA.
WHAT DO YOU DO WITH IT?

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Use It To Inform Your Instruction!

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Use It To Strengthen Relationships With Students!
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Use It To Reflect and Improve Upon Your Practice!

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Use It To Tell the Developmental Journey of Your Students.
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29. That’s How We’ll Collect Formative
Documentation!

30. YOU’LL LEARN MORE AT YOUR NEXT IN-
PERSON SESSION.
CLICK AHEAD TO THE NEXT ACTIVITY TO
LEARN ABOUT HOW TO KEEP TRACK OF ALL
YOUR DOCUMENTATION SAMPLES!