2. Here I will teach some steps to know how to write a clear, precise and
concrete report and resources that help us when making a report to
people.
3. Understand the porpuses of a report and how can i plan a report to
understand the structure of a report
Collect information for the report and organizate that information using
an appropriate style of writing.
Present data effectively to undersntad how to lay out your information in
an appropriate way.
4. How to write a correctly report:
A report must be prepared in clear, precise, concrete and objective language.
Avoid including personal appreciations using verbal forms such as: I think, I think, I
would like, desire, etc., which should be replaced by others such as: it is observed,
analyzed, proceeded, etc.
Specifically, the preparation of a report must have the following phases: set the
objective, select the information, analyze the latter, evaluate and verify, structure
the report, and proceed to work on it.
Ask yourself these questions: Who is the report for? What is the use it will give
you? What do you want to know? What knowledge do you have about the
subject? These questions are important to ask yourself before you start writing
the report.
5. Determine the sources of information, human resources and material resources to
extract the data. Once extracted, analyze all the selected information, organize it
and start making comparisons.
Evaluate the data and proceed to verify it, consolidate the information, organize
and prepare the written report.
The report should be objective, subjectivity is not accepted, mention all possible
data, be organized, describe in detail each step followed, cite the sources of
information you have consulted, write short, clear, precise and concrete
paragraphs, expressly Accurate, and submit your report.
6. The report consists of ideas that can be synthesized in three or four central points,
where a thesis is defended that is completely clear in the first reading of it. The
structure must allow retaining the main points of it in a quick, almost diagonal
reading. And, if the extension of the report does not allow it, the formula of the
executive summary must be chosen.
The most effective is the classical structure of any writing (introduction, knot and
outcome). Therefore, select your ideas, the objective they pursue, assign them
the data that corresponds to them (tables, graphs, boxes ...) and start writing
according to the defined structure.
7. Stages of preparation of a report:
Different stages can be distinguished for the realization of the reports: The
beginning with the information that is needed as the fundamental basis of the
report.
Then, the definition of the different activities to be carried out is given, here the
evaluation of the resources and materials with which it is counted is determined.
Third, there is the stage of data collection and obtaining the necessary
information.
Fourth, the analysis of the data, its selection and discarding of data that do not
serve the issue, its organization and comparison is carried out.
Fifth is the synthesis as a product of the analysis, here we seek to consolidate the
results and integrate them.
Finally there is the organization and preparation of the written report,
incorporating the elements that we consider important for their demonstration.
8. We must make reports with great precision and make the message clear, precise
and concrete for the people we want to inform, we must be sure in the message,
making it clear why we send the report. And what is the objective with that
report?.
