This document outlines the steps to follow for writing a good report. It discusses 7 steps: 1) Understanding the purpose and scope, 2) Gathering data, 3) Organizing material, 4) Analyzing material, 5) Writing the report, 6) Reviewing and redrafting, and 7) Presentation. Each step provides guidelines for effective reporting. The document also includes a checklist for ensuring a good report with properly formatted structure, consistent style, logical conclusions, and properly cited references.

1. Name : Unadkat Darshan
Enroll. No. : 160200107109
Branch : Computer Enggineering(F)
Subject : Communication Skills
Semester : First Semester
Topic : Steps to follow for report & checklist for a good report
GOVERNMENT ENGGINEERING
COLLEGE RAJKOT

2. Understanding the purpose & scope
Gathering the data
Organizing of the material
Analysis of the material
Report writing
Reviewing & Redrafting
Presentation

3. Step 1 : Understanding the purpose and
scope of the report
Step 2 : Gathering the data
 Clarifying the purpose of report to report writer i.e.,
what & why of report.
 Understanding requirement of report.
 Discussion with authority is carried out to solve
queries .
 After the purpose is defined, gather the needed
information.
 Various sources and methods of data collection are
available.
 Before the data collection starts, the report writer
should be very clear about what he/she wants, in what

4. Step 3 : Organizing of the material
Step 4 : Analysis of material
 Organizing the data is very crucial task.
 If the whole data is not organized in a proper
manner, it won’t yield appropriate analysis and
hence would lose its relevance.
 Analysis provides the
conclusions/recommendations on the basis of the
facts and evidences.
 The report writer, here, will also learn if there are
any limitations or flaws in the evidences.

5. Step 5 : Report Writing
 A report can not be written in the sequence as it appears
to the reader in its final form.
 It is advisable to write the summary and content the page
at the end when the report writer knows exactly what is to
be included.
 The report writing should be done in direct and precise
language.
 Here are some suggestions :
- Introduce the main idea of the
chapter/paragraph/section.
- Explain & expand the idea, defining, any key terms
- Present relevant evidence to support your points
- Comment on each piece of evidence showing how it
relates to your points
- Conclude your chapter/section/paragraph by either
showing its significance
- To the report as a whole or making a link to the next
chapter/section/paragraph.

6. Step 6 : Reviewing & Redrafting
Step 7 : Presentation
Better start early without waiting for the work to
complete. One must go through report for few times.
Refinement is necessary step for qualitative report.
 Get the first draft of your report much in advance.
 Once the report is ready , leave it aside for a couple of
days or a week.
 After that, go through it critically making necessary
changes.
 Get it peer reviewed.
 It should be presented in attractive manner.
 If the content is not presented in proper manner, all
other previous efforts would be waste.

7. Checklist for good report
 Title is precise.
 The abstract make sense.
 All the relevant questions are answered in the
introduction.
 The structure of the report is meaningful.
 Headings and subheadings are properly written and
numbered.
 The format is consistent and appropriate.
 Conclusions are logically drawn.
 Wherever necessary , graphics , table , charts and
illustration are employed.
 Tables and diagrams are relevant , lablelled and
drawn accurately.

8. Checklist for good report
 Each page is numbered properly
 It is proofread in terms of spelling, grammar and
factual data.
 There is an adequate use of white spaces in the
report.
 Generous spacing is kept between two parts.
 Bullets and numbers are appropriately used.
 Formal language is used.
 Consistency is maintained in numbering chapters,
sections and appendices.
 All the sources are acknowledged and
referencing is done correctly.