RESEARCH REPORT WRITING : (Meaning, objectives, steps, significance , types, layout, precautions)

1. Research methodology
Research Report Writing

2. Meaning of Research Report
Systematic gathering of data and information and its
analysis for advancement of knowledge in any subject.
Research attempts to find answer intellectual and
practical questions through application of systematic
methods.

3. Objectives
• To provide detailed information.
• To communicate the result.
• To provide basis for further action.
• To generate awareness.
• To provide basis for decision making.
• To provide base for further research.

4. Significance
• Research report is considered a major component of the research study for the
research task remains incomplete till the report has been presented and/or
written.
• As a matter of fact even the most brilliant hypothesis, highly well designed and
conducted research study, and the most striking generalizations and findings are
of little value unless they are effectively communicated to others.
• The purpose of research is not well served unless the findings are made known to
others.

5. Steps in writing report
Logical analysis in writing report.
Preparation of the final outline.
Preparation of rough data.
Rewriting and polishing of rough data.
Preparation of the final bibliography.

6. I. First Part (Formality Part):
(i) Cover page
(ii) Title page
(iii) Certificate or statement
(iv) Index (brief contents)
(v) Table of contents (detailed index)
(vi) Acknowledgement
(vii) List of tables and figures used
(viii) Preface/forwarding/introduction
(ix) Summary report
II. Main Report (Central Part of Report):
(i) Statement of objectives
(ii) Methodology and research design
(iii) Types of data and its sources
(iv) Sampling decisions
(v) Data collection methods
(vi) Data collection tools
(vii) Fieldwork
(viii) Analysis and interpretation (including
tables, charts, figures, etc.)
(ix) Findings
(x) Limitations
(xi) Conclusions and recommendations
(xii) Any other relevant detail
III. Appendix (Additional Details):
(i) Copies of forms used
(ii) Tables not included in findings
(iii) A copy of questionnaire
(iv) Detail of sampling and rate of
response
(v) Statement of expenses
(vi) Bibliography – list of books,
magazines, journals, and other
reports
(vii) Any other relevant information
Layout of Research Report

7. Types of report
1. Technical Report
• In the technical report the main emphasis is on the methods
employed,assumptions made in the course of the study,the detailed
presentation of the findings including their limitations and supporting data.

8. Summary of
results
Nature of study
Methods
employed
Data
Analysis of data
and presentation
findings
conclusion
Bibliography
Technical
appendices
Index
General outline of technical report is as follows:

9. 2. Popular Report
• The popular report is one which gives emphasis on simplicity and attractiveness.
Findings and their
implications
Recommendations
for actions
Objectives of the
study
Methods employedResults
Technical
appendices

10. Oral Presentation
• Should be carefully prepared keeping the audience in mind.
• A good presentation does not mean a lengthy presentation.
• Carefully selected visual aids such as graphs, tables, charts, maps etc. help
presentation. – However, Too many visual aids, particularly statistical tables,
could often be boring and may not serve any purpose.
• During oral presentation, people may seek clarification. – The speaker must be
patient and should not show signs of anger or frustration. He or she should be
natural, establish eye contact with the audience, and interact with them. – Body
language and descriptive gestures are also quite useful.

11. Precautions
• Length of the report should cover the subject matter
• The report should possess the features of simplicity and avoid vagueness
• Report should provide a ready availability of the findings with the help of charts, graphs and
statistical tables for better understanding
• The contents of the report should be well thought out keeping in view the objective of the
research problem.
• Logical analysis should be the very basis of preparing a research report.
• The grammatical mistakes should be avoided
• Report must neat and clean, whether typed or printed in appearance

12. • The report should make a forecast of the probable future of the subject concerned and indicate the
kinds of research still needs to be done in that particular field
• All the technical data should be appended in the report.
• A list of bibliography of various sources consulted for the research study should be prepared.
• A logical structure where in the different pieces of analysis relating to the research problem fit
well.
• A research report should show originality and should necessarily be an attempt to solve some
intellectual problem.

13. THANK YOU