The document discusses various project management techniques and steps including: objectives, creating a post-it note diagram, time and cost estimates, macro adjustments to the schedule, creating a Gantt chart, risk analysis, progress monitoring, modifying the plan as needed, and conducting a review. It provides examples and explanations for each step in managing a project to build a website.

1. Take more in, take more out
11/19/20161

2. Take more in, take more out
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Take more in with AIMS technology

3. Take more in, take more out
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Project management
Step by step project management
techniques

4. Take more in, take more out
11/19/20164
Project management steps
1. Objectives
2. Post-it note diagram
3. Time estimates
4. Macro adjustments
5. Gantt chart
6. Risk analysis
7. Monitor progress
8. Modify your plan
9. Review
Good planning makes the
rest easier
A plan is never perfect but it
helps you know what to
expect. Plan to make
changes.
If you want to get better, go
through lessons learned

5. Take more in, take more out
11/19/20165
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management techniques
Write them down

6. Take more in, take more out
11/19/20166
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management techniques
What is your priority?
time
costquality

7. Take more in, take more out
11/19/20167
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management techniques
Set your operating parameters
1. Why is that the constraint?
2. What if we can’t….?
3. Can we trade….?

8. Take more in, take more out
11/19/20168
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management post-it note diagram
Build a website

9. Take more in, take more out
11/19/20169
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management post-it note diagram
Define the
site
Hire a
designer
Select a
copywriter
Choose a
domain name
Hire an SEO
company
Make our
design
Write the
copy
Build the site
Publish

10. Take more in, take more out
11/19/201610
Define the
site
Hire a
designer
Select a
copywriter
Choose a
domain
name
Hire an
SEO
company
Make our
design
Write the
copy
Build the
site Publish
Project management post-it note diagram

11. Take more in, take more out
11/19/201611
Project management time estimates
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Rules for estimating time
1. Use your experts
2. Ongoing tasks are NOT allowed EVER
3. Estimate time wisely

12. Take more in, take more out
11/19/201612
Project management time estimates
About half way between
expected and max
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Best guess
Max

13. Take more in, take more out
11/19/201613
Project management macro adjustments
Define the
site
Hire a
designer
Select a
copywriter
Choose a
domain
name
Hire an
SEO
company
Make our
design
Write the
copy
Build the
site Publish1 w
4 w
4 w 8 w
4 w
12 w
8 w
0 w
Time constraint
Resource
constraint
1 w
21 weeks for the
critical path

14. Take more in, take more out
11/19/201614
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management techniques
3 ways to save time
1. Spend more
2. Reduce quality
3. Overlap tasks

15. Take more in, take more out
11/19/201615
Project management macro adjustments
Define the
site
Hire a
designer
Select a
copywriter
Choose a
domain
name
Hire an
SEO
company Make our
design
Write the
copy
Build the
site
Publish
1 w
4 w
4 w
8 w
4 w
8 w
0 w
1 w 10 w
15 weeks!

16. Take more in, take more out
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Task time wk 1 wk 2 wk 3 wk 4 wk 5 wk 6 wk 7 wk 8 wk 9
wk
10
wk
11
wk
12
wk
13
wk
14
wk
15
Define the site 1 wk
Hire an SEO company 4 wks
Make our design 8 wks
Build the site 4 wks
Publish 0 wks
Hire a designer 4 wks
Hire a copywriter 4 wks
Write the copy 4 wks
Choose a domain name 1 wk
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time and
cost
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management Gantt chart
Confident
Watch
Danger
Deliverable
Now line
Float

17. Take more in, take more out
11/19/201617
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time and
cost
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management Gantt chart
www.smartsheet.com

18. Take more in, take more out
11/19/201618
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time and
cost
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management risk analysis
Make something less likely
Make something less serious
How do we manage risk?

19. Take more in, take more out
11/19/201619
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time and
cost
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management risk analysis
1. Spend more
2. Reduce quality
3. Extend time
Ways to reduce risk
time
costquality

20. Take more in, take more out
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Task time wk 1 wk 2 wk 3 wk 4 wk 5 wk 6 wk 7 wk 8 wk 9
wk
10
wk
11
wk
12
wk
13
wk
14
wk
15
Define the site 1 wk
Hire an SEO company 4 wks
Make our design 8 wks
Build the site 4 wks
Publish 0 wks
Hire a designer 4 wks
Hire a copywriter 4 wks
Write the copy 4 wks
Choose a domain name 1 wk
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time and
cost
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management progress monitoring
Confident
Watch
Danger
Deliverable
Now line
Float

21. Take more in, take more out
11/19/201621
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management modify
Managing cost
1. Each Gantt chart line should have an associated cost
2. Cost = Stuff What do you have to buy
3. Cost = Staff Know who is doing what
4. Cost = Time Think in terms of man-weeks

22. Take more in, take more out
11/19/201622
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time and
cost
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management modify your plan
3 ways to modify your
plan
time
costquality

23. Take more in, take more out
11/19/201623
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time and
cost
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management review
Review right away

24. Take more in, take more out
11/19/201624
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time and
cost
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management review
3 questions
1. What went well?
2. What didn’t go well?
3. What should we change

25. Take more in, take more out
11/19/201625
The Goal, Eliyahu Goldratt

26. Take more in, take more out
11/19/201626
Guided e-Learning
David Coarsey
david@gelnet.com
Take more in with AIMS technology

27. Take more in, take more out
11/19/201627
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time and
cost
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review
Project management planning

28. Take more in, take more out
11/19/201628
Project management steps
1. Objectives
2. Post-it note diagram
3. Time and cost estimates
4. Macro adjustments
5. Gantt chart
6. Risk analysis
7. Monitor progress
8. Modify your plan
9. Review
Project management techniques

29. Take more in, take more out
11/19/201629
Project management time estimates
Don’t say this!
…or this!
Project
management
steps
1. Objectives
2. Post-it note
diagram
3. Time
estimates
4. Macro
adjustments
5. Gantt chart
6. Risk analysis
7. Monitor
progress
8. Modify your
plan
9. Review

30. Take more in, take more out
11/19/201630
Project management time estimates
Define the
site
Hire a
designer
Select a
copywriter
Choose a
domain
name
Hire an
SEO
company
Make our
design
Write the
copy
Build the
site Publish
1 w 4 w
4 w 8 w
4 w1 w
4 w 4 w
0 w

31. Take more in, take more out
11/19/201631
Project management macro adjustments
Define the
site
Hire a
designer
Select a
copywriter
Choose a
domain
name
Hire an
SEO
company
Make our
design
Write the
copy
Build the
site Publish
1 w 4 w
4 w 8 w
4 w1 w
4 w 4 w
0 w