This document provides an overview of databases and the features of Microsoft Access. It defines what a database is as an organized collection of related information. It then lists common uses of databases by schools, doctors, libraries, shops, police, and coaches to keep records. The document proceeds to describe key Microsoft Access features like fields, records, filters, sorting, and views. It provides examples of how databases are used and guidance on using Access to create, design, enter data into, and generate reports from a database.

1. By: Haley Cockrell and Lauren Layton

2. What is a database?
 Organized collection of  Databases can be used for
related information. many things. For example it
can find a file quickly. It can
sort data faster than people
can. You can use the
common database:
Microsoft Access.

3.  Schools- keep record of students and their grades.
 Doctors- Keep record of their patients.
 Libraries- Keep records of books in the library.
 Shops- Keep record of sales.
 Police- Keep record of criminal records.
 Coaches- Keep records of the team.

4. Microsoft
Access
This is an online
database. It allows
you to make a
database online.
There are many
features to
Microsoft Access!

5. Features of Microsoft
Access:
1) Fields  7) Datasheet View
2) Records  8) Design View
3) Entries  9) Report Wizard
4) Ascending and
descending
5) Filter/ Query
6) Sort

6.  Field: A category of  Record: A display of
information in a records or parts of
database. An example records that satisfy a
would be: Length particular search or sort.
 Entry: The information An example would be:
that is entered in the
fields in a database.
Example: Eastern
Diamond Back Rattle
Snake

7.  Filter/ Query– a feature
that displays records that
meet one or more
specific criteria.
 Sort- arranging
information in
alphabetical or
numerical order.

8.  Ascending and
descending: Ascending
order would be in
alphabetical order from
A-Z and descending
order would be from Z-
A. The top picture shows
ascending and the
bottom picture shows
descending.

9.  Design View- displays the field names and what kind
of values you can enter in each field. In this view you
can define or modify the field formats and create field
names and data types for a database.

10.  Datasheet View- displays the table in a row-and-
column format. This is where the information is put
into a table from design view. Design view had the
fields and now datasheet view will let you many the
records and entries.

11.  Report- a display of records or parts of records that
satisfy a particular search or sort. You can choose what
you want to go into the report. If you want certain
fields then you can do that.

12.  Microsoft access is very sensitive. You have to have
something in your primary key the whole time. You
cannot have duplicate primary keys. Your Primary key
is a certain field.

13.  You will be asked where to save it first and to name it.
Then you go to design view and put the fields you
want. You would then go to datasheet view and create
all the information you want in it. You can make it in a
certain order if you want (ascending or descending). If
you want a report made, then you would go to report
wizard and put what you want in the report.

14. The End!
We hope you learned
some things about
databases and
Microsoft Access that
will help you in the
future!!

15. References!!!
 http://golden-tricks.blogspot.com/2009_02_01_archive.html
 http://www.fmsinc.com/microsoftaccess/documentation/newfe
atures.asp
 http://www.functionx.com/access/Lesson27.htm
 http://www.worldbestlearningcenter.com/index_files/Access-
Using-Query-SQL-Sorting-Data.htm
 http://wiki.answers.com/Q/Who_uses_a_database
 http://gobluemichiganwolverine.blogspot.com/2008/04/coaches
-corner-breaking-down-michigan.html
 http://thetyee.ca/News/2010/01/12/2010Sponsors/
 http://www.599cd.com/site/courselist/access2010/beginner/b1/
 www.sodahead.com

16. More…
 http://www.stjohnsblackpool.co.uk/class-1/info
 http://www.sunzu.com/articles/tony-access-guy-ecademy-
profile-till-2010_05_19-122987/
 http://uncyclopedia.wikia.com/wiki/File:Angel_happy_face_han
ds_prayer_hg_clr.gif
 http://aneukngupi.wordpress.com/2011/11/
 http://df053.k12.sd.us/
 http://www.gif-anime-gratuit.com/Professions/policemen.htm
 http://www.kns.org.uk/making-appointments.aspx
 http://tutorials.viktorbabjak.eu/947/microsoft-access-2010-
tutorial-basic-help-creating-database/
 http://www.addintools.com/documents/access/where-is-field-
list/where-is-field-list.html

17. Even more…
 http://honeywine.wordpress.com/2008/02/11/rude-rude-rude/
 http://www.fmsinc.com/tpapers/queries/
 http://www.opengatesw.net/ms-access-tutorials/Access-
Articles/Microsoft-Access-Query.htm
 http://accessdatabasetutorial.com/2012/09/17/working-with-
hyperlinks-in-access-create-a-button-link/
 http://www.functionx.com/access/Lesson23.htm
 http://learninpawiki.wikispaces.com/LEARN+Primary+Academ
y+at+IU6
 http://www.yevol.com/en/access/Lesson30.htm
 http://msofficeuser.com/pages/access/creating-a-macro-to-
save-a-report-as-pdf-in-access-2010