This document outlines a project to create an image database for a cultural institution to optimize storage, access, and copyright protection of materials. It discusses researching current workflows, accession trends, user needs and suppliers to design a hosted database solution. Key priorities included easy usability, support, capacity and compatibility with existing systems while respecting file formats, security and rights holders' interests.

1. Images (& posters) database project 2005-2008

2. Today’s reality
 - accession and volume increases and
in varied materials
 - staff ressources are stagnating
 - demand to make money
 - demand to increase your outreach
efforts
 - guarantee your own existence = get
larger audience/more and new
customers
 - deal with the digital reality

4. Purpose of the image
database
 - optimize storage and preservation
 - secure simple and effective recall and
precision
 - secure rights holders interests are
taken care of
 - optimize and rationalize use and
handling of DFI images

6. Research phase
 - accession of materials flow through
your institution
 - interview colleagues, staff and
customers
 - describe new work flows
 - implement new work flows
 - best practises research
 - describe request for proposal
 - find relevant supplier

7. Decision making parametres
 - hosted solution /outsourcing
 - serious database provider, estalished
in the field, large amount of customers
 - maximum support and the opportunity
to buy more
 - easy to use, both interface, downloads,
payment and more
 - Compatible with the DFI systems

8.  - continuous research and development
of database product
 - file formats and data handling and data
security honours the DFI demands
 - data capacity
 - data on our own hard drives
 - ready-made/existing solution

10. The database
 http://www.scanpix.dk/xl/priv/index.cgi?
lang=dked&host=dfi&qid
 http://dnfx.dfi.dk/pls/dnf/pwt.page_setup
?
p_pagename=dnffilmimage&p_parmlist=
filmid=15866@nr=1@medietypeid=1

11. THANK YOU