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Current inspection trends
Jenny Hantzinikolas
Director, Inspections Section
Manufacturing Quality Branch
Medical Device and Product Quality Division, TGA
ARCS Scientific Congress 2016
11 August 2016
Presentation overview
• TGA Portfolio Budget Statement performance
• Outcome of Inspections
• 2016 Inspections trends
• 2015 Inspection trends
• Close out process
Current inspection trends 1
Portfolio Budget Statement
• KPI- Inspections closed out within target timeframes
• The target is 85%
Current inspection trends 2
Portfolio Budget Statement – 15/16 financial year
95.05%
87.35%
78%
80%
82%
84%
86%
88%
90%
92%
94%
96%
GMP Clearances using Overseas Approvals Inspections Closed Out within Target
Timeframes
Current inspection trends 3
Current inspection trends
Most common types of deficiencies in 2016 to date related to
• Poor investigations
• Computerised systems
• Validation
• QMS
• Quality control
Current inspection trends 4
2015 Overseas inspections: Top 10 most occurring deficiencies
0
5
10
15
20
25
30
35
40
Documentation - Quality Systems Elements/Procedures
Quality risk Management
Calibration of Measuring and Test Equipment
In-process Control and Monitoring of Production Operations
Equipment storage - contamination (potential)
Complaints and Product Recall
Investigation of Anomalies
Documentation - Manufacturing
Equipment Validation
Product Quality Review
Change Control
Personnel Issues - Training
Sampling Procedures and Facilities
Starting Material and Packaging Component Testing
Design and Maintenance of Premises
Status labelling - Work in Progress, Facilities, Equipment
Batch Release Procedures
Analytical Validation
Current Inspection Trends
5
2015 Overseas inspections: Top 5 major only deficiencies
0
1
2
3
4
5
6
Analytical Validation
Cleaning Validation
Quality risk Management
In-process Control and Monitoring of Production Operations
Process Validation
Documentation - Quality Systems Elements/Procedures
Batch Release Procedures
Computerised Systems - Documentation and Control
Validation Master Plan and Documentation
Equipment Validation
Product Quality Review
Sampling Procedures and Facilities
Starting Material and Packaging Component Testing
Documentation - Specifications and Testing
Supplier and Contractor Technical Agreements
Supplier and Contractor Audit
Investigation of Anomalies - Out-of-Specification
Sterility Assurance
Current Inspection Trends
6
2015 Domestic inspections: Top 10 most occurring deficiencies
0
10
20
30
40
50
60
70
80
Management and control of misc records
Documentation - Quality Systems Elements/Procedures
Personnel Issues - Training
Complaints and Product Recall
Change Control
Investigation of Anomalies
Quality risk Management
Equipment Validation
Product Quality Review
Calibration of Measuring and Test Equipment
Validation Master Plan and Documentation
Personnel Issues -Duties of Key Personnel
Supplier and Contractor Technical AgreementsCurrent Inspection Trends 7
2015 Domestic inspections: Top 5 major only deficiencies
8Current Inspection Trends
0
2
4
6
8
10
12
Batch Release Procedures
Change Control
Process Validation
Investigation of Anomalies
Sterility Assurance
Finished Product Testing - On-going Stability
Analytical Validation
Personnel Issues - Training
Validation Master Plan and Documentation
Equipment Validation
Cleaning Validation
Current inspection trends
New close out process
• Issue post-inspection letter.
• Responses received on a close out template with a
CAPA plan.
• Up to 3 responses then escalate to an internal review
process.
Current Inspection Trends 9
Current inspection trends
New close out process
• Objective evidence requested only under certain
situations e.g. initial, recurring issues
• Final inspection report sent once the inspection
responses are completed
• Addition of time at the next inspection for A2 and A3
manufacturers to review the evidence from the CAPA
PLAN.
Current Inspection Trends 10
Current inspection trends
Summary
• More than 85% inspections are closed out on time
• Types of deficiencies have been provided for 2015 and 2016
• The new close out process will facilitate inspections are closed out in a more
timely manner.
Current inspection trends 11
Current inspection trends

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Current inspection trends

  • 1. Current inspection trends Jenny Hantzinikolas Director, Inspections Section Manufacturing Quality Branch Medical Device and Product Quality Division, TGA ARCS Scientific Congress 2016 11 August 2016
  • 2. Presentation overview • TGA Portfolio Budget Statement performance • Outcome of Inspections • 2016 Inspections trends • 2015 Inspection trends • Close out process Current inspection trends 1
  • 3. Portfolio Budget Statement • KPI- Inspections closed out within target timeframes • The target is 85% Current inspection trends 2
  • 4. Portfolio Budget Statement – 15/16 financial year 95.05% 87.35% 78% 80% 82% 84% 86% 88% 90% 92% 94% 96% GMP Clearances using Overseas Approvals Inspections Closed Out within Target Timeframes Current inspection trends 3
  • 5. Current inspection trends Most common types of deficiencies in 2016 to date related to • Poor investigations • Computerised systems • Validation • QMS • Quality control Current inspection trends 4
  • 6. 2015 Overseas inspections: Top 10 most occurring deficiencies 0 5 10 15 20 25 30 35 40 Documentation - Quality Systems Elements/Procedures Quality risk Management Calibration of Measuring and Test Equipment In-process Control and Monitoring of Production Operations Equipment storage - contamination (potential) Complaints and Product Recall Investigation of Anomalies Documentation - Manufacturing Equipment Validation Product Quality Review Change Control Personnel Issues - Training Sampling Procedures and Facilities Starting Material and Packaging Component Testing Design and Maintenance of Premises Status labelling - Work in Progress, Facilities, Equipment Batch Release Procedures Analytical Validation Current Inspection Trends 5
  • 7. 2015 Overseas inspections: Top 5 major only deficiencies 0 1 2 3 4 5 6 Analytical Validation Cleaning Validation Quality risk Management In-process Control and Monitoring of Production Operations Process Validation Documentation - Quality Systems Elements/Procedures Batch Release Procedures Computerised Systems - Documentation and Control Validation Master Plan and Documentation Equipment Validation Product Quality Review Sampling Procedures and Facilities Starting Material and Packaging Component Testing Documentation - Specifications and Testing Supplier and Contractor Technical Agreements Supplier and Contractor Audit Investigation of Anomalies - Out-of-Specification Sterility Assurance Current Inspection Trends 6
  • 8. 2015 Domestic inspections: Top 10 most occurring deficiencies 0 10 20 30 40 50 60 70 80 Management and control of misc records Documentation - Quality Systems Elements/Procedures Personnel Issues - Training Complaints and Product Recall Change Control Investigation of Anomalies Quality risk Management Equipment Validation Product Quality Review Calibration of Measuring and Test Equipment Validation Master Plan and Documentation Personnel Issues -Duties of Key Personnel Supplier and Contractor Technical AgreementsCurrent Inspection Trends 7
  • 9. 2015 Domestic inspections: Top 5 major only deficiencies 8Current Inspection Trends 0 2 4 6 8 10 12 Batch Release Procedures Change Control Process Validation Investigation of Anomalies Sterility Assurance Finished Product Testing - On-going Stability Analytical Validation Personnel Issues - Training Validation Master Plan and Documentation Equipment Validation Cleaning Validation
  • 10. Current inspection trends New close out process • Issue post-inspection letter. • Responses received on a close out template with a CAPA plan. • Up to 3 responses then escalate to an internal review process. Current Inspection Trends 9
  • 11. Current inspection trends New close out process • Objective evidence requested only under certain situations e.g. initial, recurring issues • Final inspection report sent once the inspection responses are completed • Addition of time at the next inspection for A2 and A3 manufacturers to review the evidence from the CAPA PLAN. Current Inspection Trends 10
  • 12. Current inspection trends Summary • More than 85% inspections are closed out on time • Types of deficiencies have been provided for 2015 and 2016 • The new close out process will facilitate inspections are closed out in a more timely manner. Current inspection trends 11