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SMIT KOTHARI
120110111029
E.C
SEM- 2
COMMUNICATION SKILLS
 Hearing is simply the act of perceiving sound by
the ear. If you are not hearing-impaired, hearing
simply happens.
 Listening, however, is something you
consciously choose to do. Listening requires
concentration so that your brain processes
meaning from words and sentences. Listening
leads to learning.
 Listening is of following types:
› Appreciative
› Empathetic
› Comprehensive
› Critical
 Physical distractions
 Physiological distractions
 Psychological distractions
 Factual distractions
 Semantic distractions
 Desire to listen.
 Focus on the message.
 Listen critically.
 Understand the
speaker’s point of view.
 Provide feedback.
 Identify Objectives
 Know Your Listening Habits
 Generate Motivation and Energy
 Eliminate Distractions
 Ask questions
 Closed
 Open
 Probing
 Evaluate Your Progress
 1.Stop talking! : You cannot listen when you are talking. Consciously focus
your attention on the speaker.
 2.Put the speaker at ease: Relax, smile, look at the speaker and help
that person feel free to talk. Look and act interested. Remove distractions: turn
off the TV; close the door; stop what you are doing, and pay attention.
 3.Pay attention to the non-verbal language: It includes physical
gestures, facial expressions, tone of voice, and body posture. An authority on
nonverbal language says that 55 percent of the message meaning is nonverbal,
38 percent is indicated by tone of voice, and only 7 percent is conveyed by the
words used in a spoken message. These often reveal the key feelings behind the
words.
 4.Listen for what is not said: Ask questions to clarify the meaning of
words and the feelings involved, or ask the speaker to enlarge on the statement.
Listen for how the speaker presents the message.
 5.Know exactly what the other person is saying.: Reflect
back what the other person has said in a "shared meaning"
experience so you completely understand the meaning and
content of the message before you reply to it. A good listener does
not assume they understand the other person.
 6.Be aware of "tune out" words:. These are words which
appear in the media that strike an emotional chord in the listener
and interferes with attentive listening (e.g. nuclear war,
communism, homosexuality). Avoid arguing mentally. Listen to
understand, not to oppose.
 7.Concentrate on "hidden" emotional meanings : What
are the real feelings behind the words? What is the tone of voice
saying? What does the emphasis on certain words mean? We
must answer these questions to ourselves.
 8.Be patient: Don't interrupt the speaker. This is disrespectful
and suggests you want to talk instead of listen. Allow plenty of time
for the speaker to convey ideas and meaning. Be courteous and
give the speaker adequate time to present the full message.
 9.Hold your temper!: Try to keep your own emotions from
interfering with your listening efficiency. When emotions are high,
there is a tendency to tune out the speaker, become defensive, or
want to give advice.
 10.Empathize with the speaker: Try to "walk in the other's
moccasins" so you can feel what that person is feeling and
understand the point of view the speaker is trying to convey.
 Being Non-evaluative
 Paraphrasing
 Reflecting Implications
 Reflecting Hidden Feelings
 Inviting Further Contributions
 Responding Non-verbally
Cs ppt-1

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Cs ppt-1

  • 2.  Hearing is simply the act of perceiving sound by the ear. If you are not hearing-impaired, hearing simply happens.  Listening, however, is something you consciously choose to do. Listening requires concentration so that your brain processes meaning from words and sentences. Listening leads to learning.
  • 3.
  • 4.  Listening is of following types: › Appreciative › Empathetic › Comprehensive › Critical
  • 5.  Physical distractions  Physiological distractions  Psychological distractions  Factual distractions  Semantic distractions
  • 6.  Desire to listen.  Focus on the message.  Listen critically.  Understand the speaker’s point of view.  Provide feedback.
  • 7.  Identify Objectives  Know Your Listening Habits  Generate Motivation and Energy  Eliminate Distractions  Ask questions  Closed  Open  Probing  Evaluate Your Progress
  • 8.  1.Stop talking! : You cannot listen when you are talking. Consciously focus your attention on the speaker.  2.Put the speaker at ease: Relax, smile, look at the speaker and help that person feel free to talk. Look and act interested. Remove distractions: turn off the TV; close the door; stop what you are doing, and pay attention.  3.Pay attention to the non-verbal language: It includes physical gestures, facial expressions, tone of voice, and body posture. An authority on nonverbal language says that 55 percent of the message meaning is nonverbal, 38 percent is indicated by tone of voice, and only 7 percent is conveyed by the words used in a spoken message. These often reveal the key feelings behind the words.  4.Listen for what is not said: Ask questions to clarify the meaning of words and the feelings involved, or ask the speaker to enlarge on the statement. Listen for how the speaker presents the message.
  • 9.  5.Know exactly what the other person is saying.: Reflect back what the other person has said in a "shared meaning" experience so you completely understand the meaning and content of the message before you reply to it. A good listener does not assume they understand the other person.  6.Be aware of "tune out" words:. These are words which appear in the media that strike an emotional chord in the listener and interferes with attentive listening (e.g. nuclear war, communism, homosexuality). Avoid arguing mentally. Listen to understand, not to oppose.  7.Concentrate on "hidden" emotional meanings : What are the real feelings behind the words? What is the tone of voice saying? What does the emphasis on certain words mean? We must answer these questions to ourselves.
  • 10.  8.Be patient: Don't interrupt the speaker. This is disrespectful and suggests you want to talk instead of listen. Allow plenty of time for the speaker to convey ideas and meaning. Be courteous and give the speaker adequate time to present the full message.  9.Hold your temper!: Try to keep your own emotions from interfering with your listening efficiency. When emotions are high, there is a tendency to tune out the speaker, become defensive, or want to give advice.  10.Empathize with the speaker: Try to "walk in the other's moccasins" so you can feel what that person is feeling and understand the point of view the speaker is trying to convey.
  • 11.  Being Non-evaluative  Paraphrasing  Reflecting Implications  Reflecting Hidden Feelings  Inviting Further Contributions  Responding Non-verbally