Controlling is the process of monitoring activities to ensure they are accomplished as planned and correcting deviations. It is a systematic, continuous process that involves establishing standards, measuring performance, comparing actual results to standards, and correcting deviations. Planning precedes controlling, and controlling ensures plans are followed. The controlling process establishes measurable standards, measures performance, compares actual results to standards, and corrects any deviations through actions like revising plans or processes. There are different types of controls, including feed forward controls to prevent deviations, concurrent controls to monitor ongoing work, and feedback controls to review work after it is done.

1. Controlling
By: Somya Agrawal

2. Meaning of Controlling
• The process of monitoring activities to ensure
that they are being accomplished as planned
and of correcting any significant deviations.
• According to Brech, “Controlling is a
systematic exercise which is called as a
process of checking actual performance
against the standards or plans with a view to
ensure adequate progress and also recording
such experience as is gained as a contribution
to possible future needs.”

3. Features
• Forward Looking
• End Function
• Continuous Process
• Pervasive
• Dynamic
• Related with Planning

4. Importance of Controlling
• Adjustment in Operations
• Policy Verification
• Managerial Responsibility
• Psychological Pressure
• Coordination in Action
• Organizational Efficiency and Effectiveness

5. Relation Between Planning &
Controlling
• Planning precedes controlling and controlling
succeeds planning.
• Planning and controlling are inseparable functions of
management.
• Activities are put on rails by planning and they are kept
at right place through controlling.
• The process of planning and controlling works on
Systems Approach which is as follows :
Planning → Results → Corrective Action

6. Planning-Controlling Link

7. Process of Controlling
Establishing Control Standards
Measurement of Performance
Comparing Actual with Standard
Correction of Deviation

8. Establishing Control Standards
Measurable or tangible
• Those standards which can be measured and
expressed quantitatively are called as measurable
standards. They can be in form of cost, output,
expenditure, time, profit, etc.
Non-measurable or intangible
• There are standards which cannot be measured
quantitatively. For example- performance of a
manager, deviation of workers, their attitudes
towards a concern. These are called as intangible
standards.

9. Measurement of Performance
• Measurement of tangible performance is easy as it can
be expressed in units, cost, money terms, etc.
• Intangible performance can be measured only by-
– Attitude of the workers,
– Their morale to work,
– The development in the attitudes regarding the
physical environment, and
– Their communication with the superiors.

10. Comparing Actual with
Standard
• Deviation can be defined as the gap between
actual performance and the planned targets.
• The manager has to find out two things here-
extent of deviation and cause of deviation.
• Extent of deviation means that the manager
has to find out whether the deviation is positive
or negative or whether the actual performance
is in conformity with the planned performance.

11. Acceptable Range of Deviation

12. Correction of Deviation
• Once the causes and extent of deviations are
known, the manager has to detect those errors
and take remedial measures for it.
• There are two alternatives here-
– Taking corrective measures for deviations which
have occurred; and
– After taking the corrective measures, if the actual
performance is not in conformity with plans, the
manager can revise the targets.

13. Types of Control

14. Feed Forward Control
• Also called preliminary or preventive controls,
attempt to identify and prevent deviations in
the standards before they occur.
• Feed forward controls focus on human,
material, and financial resources within the
organization.
• These controls are evident in the selection and
hiring of new employees.

15. Concurrent Control
• Monitor ongoing employee activity to ensure
consistency with quality standards.
• These controls rely on performance standards,
rules, and regulations for guiding employee
tasks and behaviors.
• Their purpose is to ensure that work activities
produce the desired results.

16. Feed Back Control
• Control takes place when the work is
performed.
• It involve reviewing information to determine
whether performance meets established
standards.

17. Questions???

18. Thank You