The document provides a detailed overview of a construction project schedule template designed for residential buildings. It highlights the features of the template, such as Gantt charts, planned and earned value tracking, delay analysis, and a dynamic dashboard for project management. The aim is to assist users in effectively scheduling their projects and understanding scheduling concepts through a user-friendly Excel format.

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Civilverse Admin 17 July 2021
Construction Project Schedule Template- Residential
Building
civilverse.org/construction-project-schedule-template
Table of Contents for Construction Project Schedule Template-
1. What is a Construction Project Schedule?
2. Why use Excel Construction Project Schedule Template?
3. Worksheet 1: Project Schedule with Gantt Chart
4. Worksheet 2: Model
5. Worksheet 3: Planned Value Per Day
6. Worksheet 4: Earned Value Per Day
7. Download the Excel Construction Project Schedule Template
8. Worksheet 5: Delay Analysis
9. Worksheet 6: Dashboard
10. Final Words
Construction Project Schedule Template- Demo Video
What is a Construction Project Schedule?
A construction project schedule contains the construction project activities distributed
over the timeline of the project. A Gantt Chart is generally used to represent the
construction project schedule. It is the graphical representation of the schedule.
The project schedule is basically the answer to ‘when’ for project activities. On similar
grounds, the scope of the project answers ‘what’. The scope of the project is the
foundation for the work breakdown structure that is developed into the schedule.

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A project schedule helps determine the upcoming activities, delayed activities, critical
activities etc. It can also be built with the resource and cost of the project. Such schedules
provide more insights into the project. The resource requirement and the corresponding
cost can be determined for each project.
Read more about the project schedule here.
In this article, I present you with the construction project schedule template. Looking at
the numerous advantages of the project schedule, the free excel template covers the Gantt
Chart, planned value per day, earned value per day, delay analysis and the dynamic
dashboard. The additional feature of visualising the project planning through a model will
help the stakeholders understand the project better.
Why use Excel Construction Project Schedule Template?
Last week I was brainstorming on the template when a co-worker asked about the
purpose of an excel template when there are scheduling software available that can do
much better. I asked him what does he know about excel, he replied positively. Then I
asked him if he knows any of that scheduling software. He said no. He had got his answer
to why use an excel template.
Although, excel templates cannot match the level of sophistication and feature that
scheduling software offers they are a great tool to start. I have seen people who are
strangers to the many advantages of scheduling only because they have limited knowledge
of scheduling and the software. The excel templates give them the confidence to start
with. Going ahead with templates can further ignite their interest in learning the art and
science of schedule.
Before starting with the template if you want to know how I created this WBS, duration
estimation, relationships between activities and various assumptions related to the
schedule, click here.
Let us now start with the features of the template that will help you to begin your
scheduling journey and manage your project more effectively.
Worksheet 1: Project Schedule with Gantt Chart
The template contains the work activities for a G+1 residential building. The WBS for the
activity is created based on the scope of the project. The project activities have been
defined such that their duration estimation is discrete and comply with the DCMA 14-
point schedule quality check guideline.
The first three rows of the worksheet define the project name, client’s name and the
contractor’s name.
Project Start Date-

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The project start date marks the formal beginning of the project with the handover of the
site to the contractor. The timescale adjusts itself with the changing project start date.
Project Status Date-
The project status date is the date of the project update. This template can be used to
check the activities that are to be completed by a certain date. Upon entering the status
date, the planned % column shows the activities that are to be completed and the total %
complete for the project.
Calendar-
The calendar represents the working days and times of the project. Sundays have been
kept as non-working days for this template and marked with red in the Gantt chart. For
any additional holidays that are to be kept in the schedule, go to the calendar worksheet
and add the non-working dates below the existing Sunday dates. The Gantt Chart and the
duration calculation excludes Sundays and other non-working days.
Actual Date & % Complete Columns-
The actual start date and the actual finish date allows user to enter the dates for the
project activities on which they are started and completed. The planned % column auto-
calculates the progress of activity for the status date. The user has to enter the physical %
complete.
Planned Cost & Earned Value Columns-
The planned cost is the cost of completing the activity. It is calculated by the product of
work quantity and unit rates for the activity. The earned value is the value of work done.
Two hidden columns are present to provide the basis for the calculation of both the costs.
Gantt Chart-
The Gantt chart represents the project activities by blue bars spread over the timeline. On
the timeline, there are three levels, the top-level shows the week start date, the middle
level shows the date and the bottom level shows the first letter of the day.
Upon entering the actual start and finish dates for an activity the blue bar turns yellow
representing the progress. The Gantt chart also shows the current date by the vertical red
line.

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Schedule with Update Enabled Gantt Chart
Worksheet 2: Model
The model of the project shows the front elevation of the G+1 residential building. It
represents various types of in-progress and completed tasks in a different colours. The
colour code describes excavation, shuttering and reinforcement, concreting, finishing,
truss erection, and sheeting.
The model helps in visualising the works that should have been completed and started by
the status date. On entering the status date, the colour of the model changes representing
the various types of tasks.
Model in Excel to visualise the progress
Worksheet 3: Planned Value Per Day
The third worksheet represents the budgeted cost of work planned for the entire project.
The planned value per day for all the activities and the entire project is available in tabular
form as well as on the timeline. The values are automatically taken from the schedule
worksheet.

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The planned value is one of the important parameters for Earned Value Management. It is
used to compare the planned work to the earned value and the actual cost.
It can be used to prepare the cash flow requirement. The planned monthly billing can be
estimated.
Worksheet 3: Planned Value per day
Worksheet 4: Earned Value Per Day
The fourth worksheet represents the earned value i.e., the monetary value of the executed
work. The earned value is entered by the user during the scheduled update. To calculate
the earned value, the quantity of the work executed for each activity is multiplied by the
unit rate for the work.
The earned value is another parameter in the Earned Value Management. The cost
incurred for the executed work is called the actual cost. The difference between planned
value and earned value is called schedule variance. The difference between planned value
and actual work is called cost variance.
In the template, the earned value for each activity is divided by the actual duration of the
activity and represented over the timeline as the earned value per day. Thus, it can be
compared with the planned value for each activity and the entire project.

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Worksheet 4: Earned Value per day
Download the Excel Construction Project Schedule Template
Download Construction Project Schedule Template
Worksheet 5: Delay Analysis
The template performs the basic delay analysis. The planned and actual dates are
compared. The total delay is the sum of the start delay and the finish delay.
The positive value for the delay represents the activity has ended after the planned date.
The negative value represents the earlier finish than the planned date.
The delay for each summary task is the summation of delays of its’ child activity.
Worksheet 5: Delay Analysis
Worksheet 5: Dashboard

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The template contains the dashboard. The dashboard updates itself when the actual dates
and earned costs are entered for the activity. The dashboard contains a graph for planned
vs actual for the complete project. Another graph is the plan till status date vs the actual
till date for structural works and finishing works.
A doughnut chart shows the schedule performance index. A line chart shows the
cumulative total delay of the project.
Worksheet 6: Dashboard
Note- If the dashboard doesn’t update on putting actual values, go to the “Dashboard
Backup” worksheet, click on the pivot table, select the ‘Analyse’ tab and click ‘Refresh All’.
Final Words for Construction Project Schedule Template
The excel construction project schedule template works on the basics of scheduling. The
activities name, duration, relationships and lead/lag can be modified as per the
requirements of the site. Other than scheduling, the purpose of the template is to make
people more curious about the schedules and their effectiveness.
Further, you can also get a customised excel template, dashboards, tracking sheets for
your project at a nominal charge. You can contact me via mail at
shazeb.middlemodi@gmail.com or my LinkedIn profile (link available on the Contact Us
page).
Happy Engineering!

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