Coming Full Circle: Tips and Tricks for Test Item Creation to Assessment Data Retrieval

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Presented by Jayzona Alberto and Jorge Godinez Vertical- Dental Educational technologies have propelled the College of Dental Medicine at Western University of Health Sciences further in student learning assessment. The college’s academic managers with the support of the Office of Academic Affairs have developed processes to improve test item creation and pulling valuable longitudinal reports. The establishment of these processes provides faculty members with the ability to tag questions with categories associated with institutional learning outcomes, program learning outcomes, topics, instructor, assessment level, and more. After each semester, longitudinal reports are pulled to determine areas of improvement for individual students, each cohort, as well as the semester’s curriculum. In this 45-minute interactive session, participants will learn the techniques CDM uses to develop test questions, input them into the ExamSoft portal, and export data that tracks student performance. This is a session you won’t want to miss! At the end of the session, participants will be able to: 1) Discuss methods of engaging faculty members in appropriately tagging questions to ILOs/PLOs/relevant topics. 2) Understand the process in pulling informative longitudinal data using the tagged categories to derive meaningful data relevant to student performance/progress. 3) Identify strengths and weaknesses of the curriculum. 4) Identify strengths and weaknesses of student performance.

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ExamSoft Assessment Conference
#ASSESS2015

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Coming Full Circle: Tips & Tricks
from Test Item Creation to
Assessment Data Retrieval

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Introduction
Western University of Health Sciences – Pomona, CA

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Learning Objectives
• Discuss methods of engaging faculty members
in appropriately tagging questions to Institutional
Learning Outcomes (ILOs), Program Learning
Outcomes (PLOs), & relevant topics.
• Understand the process in pulling informative
longitudinal data using the tagged categories to
derive meaningful data relevant to student
performance/progress.
• Identify strengths and weaknesses of the
curriculum.
• Identify strengths and weaknesses of student
performance.

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Our Previous Process
• Word document/RTF import
• Problems with category tagging
• Technical issues with import
• Ineffective reporting

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OUR CURRENT PROCESS

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Landmark #1

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Test Item Collection
• Question Export using Item Analysis feature
– Point Bi-Serial
– Question ID/Rev
– Upper/Lower
– Disc Index
• Creation of Question Bank

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Test Item Collection
• Benefits
– User Friendly
– Quality Assurance
– Collaboration
Platform
– Organize Data

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Test Item Collection
• Question Submission Form
– Purpose: To collect questions from multiple
faculty and house in one central location
– Structure:
• Question type
• Instructor
• Question text and indicate correct answer
• Attachment (any file type accepted,
allows for hi-res images)
• Lecture title
• Location of content in lecture
• Randomize answers & group questions
(Optional)

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Test Item Collection
• Category Tagging

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Test Item Collection
• Form interacts with
Question Bank
• Increases efficiency for
faculty & staff
• Simplified method of
tagging categories that
engages faculty members
• Ease of use promotes
faculty buy-in
• Deadline Calendar

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Landmark #2

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ExamSoft Assessment Creation
• Data from the Question Submission Form is
extracted as an ExamSoft template Excel file
• Staff converts spreadsheet to .txt file for
import into ExamSoft

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ExamSoft Assessment Creation
• Staff create assessment in ExamSoft portal
• Staff export an exam draft to SharePoint
– Faculty members collaborate on
reviewing/making necessary edits and
corrections prior to final approval

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Landmark #3

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Generating Reports
• Pull reports & post to SharePoint for review:
– Exam Taker Results
– Item Analysis
– Summary Report
– Category Reports
TIP! Maintain a
location that
houses question
bank, exam
draft, and exam
reports for
faculty to
access.

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Landmark #4

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Reporting Longitudinal Data
• Mid-Term & End-of-Term
• Pulled from ExamSoft

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Reporting Longitudinal
• Uses of Data
(Faculty, Staff, & Administration):
– Academic Dean: University Strategic and
Effectiveness Report
– Course Directors/Managers: Evaluate student
performance in courses
– Curriculum Design Committee: Consider changes to
curriculum
– Advisors: Pinpoint areas of weakness for student
advisees

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Conclusion
Benefits
• Streamline
• Efficiency
• Accountability
• Technical
• Reporting
• Organization
Improvements to Workflow
• Staff time
– Previous Process: 4 hours
– Current Process: 30 minutes
• More manageable
Question Bank
• Quicker turnaround time
for assessment creation

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Conclusion
• Coming Full Circle
• Updating questions
• Curriculum changes
• Students track
progress from term-
to-term and
compare to class
average. Beneficial
for targeted learning.
• Lessons Learned
• Questions?

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Contact Information
Jayzona Alberto, MS
Academic Manager
(1st & 3rd Year Curriculum)
jalberto@westernu.edu
Jorge Godinez, BS
Academic Manager
(2nd & 4th Year Curriculum)
jgodinez@westernu.edu

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1. 1ExamSoft Assessment Conference | #ASSESS2015 ExamSoft Assessment Conference #ASSESS2015

2. 2ExamSoft Assessment Conference | #ASSESS2015 Coming Full Circle: Tips & Tricks from Test Item Creation to Assessment Data Retrieval

3. 3ExamSoft Assessment Conference | #ASSESS2015 Introduction Western University of Health Sciences – Pomona, CA

4. 4ExamSoft Assessment Conference | #ASSESS2015 Learning Objectives • Discuss methods of engaging faculty members in appropriately tagging questions to Institutional Learning Outcomes (ILOs), Program Learning Outcomes (PLOs), & relevant topics. • Understand the process in pulling informative longitudinal data using the tagged categories to derive meaningful data relevant to student performance/progress. • Identify strengths and weaknesses of the curriculum. • Identify strengths and weaknesses of student performance.

5. 5ExamSoft Assessment Conference | #ASSESS2015

6. 6ExamSoft Assessment Conference | #ASSESS2015 Our Previous Process • Word document/RTF import • Problems with category tagging • Technical issues with import • Ineffective reporting

7. 7ExamSoft Assessment Conference | #ASSESS2015 OUR CURRENT PROCESS

8. 8ExamSoft Assessment Conference | #ASSESS2015 Landmark #1

9. 9ExamSoft Assessment Conference | #ASSESS2015 Test Item Collection • Question Export using Item Analysis feature – Point Bi-Serial – Question ID/Rev – Upper/Lower – Disc Index • Creation of Question Bank

10. 10ExamSoft Assessment Conference | #ASSESS2015 Test Item Collection • Benefits – User Friendly – Quality Assurance – Collaboration Platform – Organize Data

11. 11ExamSoft Assessment Conference | #ASSESS2015 Test Item Collection • Question Submission Form – Purpose: To collect questions from multiple faculty and house in one central location – Structure: • Question type • Instructor • Question text and indicate correct answer • Attachment (any file type accepted, allows for hi-res images) • Lecture title • Location of content in lecture • Randomize answers & group questions (Optional)

12. 12ExamSoft Assessment Conference | #ASSESS2015 Test Item Collection • Category Tagging

13. 13ExamSoft Assessment Conference | #ASSESS2015 Test Item Collection • Form interacts with Question Bank • Increases efficiency for faculty & staff • Simplified method of tagging categories that engages faculty members • Ease of use promotes faculty buy-in • Deadline Calendar

14. 14ExamSoft Assessment Conference | #ASSESS2015 Landmark #2

15. 15ExamSoft Assessment Conference | #ASSESS2015 ExamSoft Assessment Creation • Data from the Question Submission Form is extracted as an ExamSoft template Excel file • Staff converts spreadsheet to .txt file for import into ExamSoft

16. 16ExamSoft Assessment Conference | #ASSESS2015 ExamSoft Assessment Creation • Staff create assessment in ExamSoft portal • Staff export an exam draft to SharePoint – Faculty members collaborate on reviewing/making necessary edits and corrections prior to final approval

17. 17ExamSoft Assessment Conference | #ASSESS2015 Landmark #3

18. 18ExamSoft Assessment Conference | #ASSESS2015 Generating Reports • Pull reports & post to SharePoint for review: – Exam Taker Results – Item Analysis – Summary Report – Category Reports TIP! Maintain a location that houses question bank, exam draft, and exam reports for faculty to access.

19. 19ExamSoft Assessment Conference | #ASSESS2015 Generating Reports • Faculty recommend key changes – Review item analysis/question metrics – Improve test items in question bank • Score reports are released via ExamSoft • Scores uploaded to students’ web-based academic profile.

20. 20ExamSoft Assessment Conference | #ASSESS2015 Landmark #4

21. 21ExamSoft Assessment Conference | #ASSESS2015 Reporting Longitudinal Data • Mid-Term & End-of-Term • Pulled from ExamSoft

22. 22ExamSoft Assessment Conference | #ASSESS2015 Reporting Longitudinal • Uses of Data (Faculty, Staff, & Administration): – Academic Dean: University Strategic and Effectiveness Report – Course Directors/Managers: Evaluate student performance in courses – Curriculum Design Committee: Consider changes to curriculum – Advisors: Pinpoint areas of weakness for student advisees

23. 23ExamSoft Assessment Conference | #ASSESS2015 Conclusion Benefits • Streamline • Efficiency • Accountability • Technical • Reporting • Organization Improvements to Workflow • Staff time – Previous Process: 4 hours – Current Process: 30 minutes • More manageable Question Bank • Quicker turnaround time for assessment creation

24. 24ExamSoft Assessment Conference | #ASSESS2015 Conclusion • Coming Full Circle • Updating questions • Curriculum changes • Students track progress from term- to-term and compare to class average. Beneficial for targeted learning. • Lessons Learned • Questions?

25. 25ExamSoft Assessment Conference | #ASSESS2015 Contact Information Jayzona Alberto, MS Academic Manager (1st & 3rd Year Curriculum) jalberto@westernu.edu Jorge Godinez, BS Academic Manager (2nd & 4th Year Curriculum) jgodinez@westernu.edu

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