The document discusses office automation and word processing features in Microsoft Word. It covers the basic components of the Word interface, including the ribbon, tabs, groups, commands, status bar, and scroll bars. Functions like creating, saving, printing and editing documents are described. Common tasks in word processing like selecting text, copying, cutting and pasting are explained. Formatting tools and shortcuts for navigation within a document are also summarized. The document serves as an introduction to getting started with Word and its basic features.

1. Chapter 3 Office Automation
Part 1 Word Processing
Student will learn different features
of MS WORD
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Microsoft Office
Latest version
release in 2015

2.  Productivity Software for Windows
Operating System
 Word Processing
 Spreadsheet
 Presentations
 Database
 Email Communication Programs
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3.  Office Automation allow user to create
 Letters
 Reports
 Spreadsheets
 Graphs
 Manipulate images
 Send email
 Addition to this it increases productivity and
saving money and human efforts
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4.  Office Automation refers to modern technology
used to create ,store ,process and communicate
information for accomplishing basic tasks
performed in office
 Office Automation software is a system that is used
to facilitates Office Automation .
 Office Automation system consists of
Computer Hardware
Software
Networks
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5.  Word processing system has an advantage of
reducing time required to prepare documents
 Provide features to create appealing professional
documents with word processing programs
 You can create reports ,letters, resume,
newsletters, memos and flyers,etc.
 Microsoft Office contains word processing
,record keeping spreadsheet and presentation
software

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Word Processor
 Word Processor is computer application
software that is used for the creation of
documents on computer.
Ribbon
Located below the title bar of word
window and it consists of tabs groups and
commands .it provides access to commands
that are needed while working on a
document .

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8.  Most commonly used office automation
software is Microsoft office
 MS Word
 MS Excel
 MS PowerPoint
 MS Access
 MS Outlook
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Announced by
Bill Gates on 1
August 1988

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Zoom In and Zoom Out Bar
Quick Access Bar
Title Bar
Vertical Scroll Bar
Minimize Restore
and Close Buttons
Blank Document

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Main component of Word Window consists of
 Quick Access bar
 Ribbon
 Scroll Bar
 Status Bar
 Quick Access bar

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Ribbon consist of
tabs groups and
commands

12. Status Bar
 status bar is located at the end of document
window above the windows tasks bar
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 Horizontal scroll bar appears automatically at
the bottom of the document window if the
document is too wide to fit in a document
windows
 Vertical scroll bar the right edge of the
document window

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Horizontal Bar
Status Bar
vertical Bar

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 Click File Tab
 a folder where the documents to be saved
 Give a file name to your document
 Click save
OR
Save Icon

17. Save As
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18. PRINTING A
DOCUMENT
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19.  Beginning of the line Home
 End of line End
 Top of the document Ctrl + Home
 End of Document Ctrl +End
 You must know all the four shortcut keys and
their purpose of use
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Characters Drag through characters
Single Word Double click the word
Words Drag through words
Sentence Press and hold down control key and click anywhere in
sentence
Line Move the mouse pointer to the left of the line until it
changes to a right pointing arrow and then single click
Paragraph Move the mouse pointer to the left of the paragraph until
it changes to a right pointing arrow and then double click

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Entire document Move the mouse pointer to the left of the document until it
changes to a right pointing arrow and then triple-click
Block of text Click at the beginning of the text to be selected .Move the
mouse pointer to the end of the selection and hold down
shift key and then click and drag through the text
Graphic Click the graphics
To search text in the
document press
Ctrl +F

22. Following Short Cut Keys Are Used
 Ctrl +C = Copying Text
 Ctrl +X = Moving Text
 Ctrl +V =Pasting
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Arrow To Minimize
and Maximize Ribbon
Minimize Maximize Close

24. THANKYOU
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