The document provides instructions on how to perform common tasks in Microsoft Word like opening, creating, saving, printing, and closing documents. It explains how to access menus and buttons, enter text, and use features such as word wrap, auto correct, and spell check. Screenshots and step-by-step directions are included to guide users on performing tasks in Word.

1. © Paradigm Publishing, Inc. 1 Objectives

2. Chapter 1: Creating, Printing, and Editing
Documents
Performance Objectives
 Open Microsoft Word  Exit Word
 Create a Document  Edit a Document
 Save a Document  Move the Insertion Point
 Name a Document  Scroll in a Document
 Print a Document  Select Text
 Close a Document  Use the Undo and Redo Buttons
 Create a New Document  Use Help
 Open a Document  CHECKPOINT 2
 CHECKPOINT 1
© Paradigm Publishing, Inc. 2 Objectives

3. Open Microsoft Word
To open Microsoft Word:
1. Click the Start button
on the Taskbar at the
Windows desktop.
2. Point to All Programs.
3. Click Microsoft Office.
4. Click Microsoft
Word 2010.
Start button
© Paradigm Publishing, Inc. 3 Objectives

4. Open Microsoft Word…continued
Quick Access toolbar Tabs Title bar
File tab
Ribbon
Horizontal ruler
Insertion point
I-beam pointer
Vertical ruler
Vertical scroll bar
Status bar
Task bar
© Paradigm Publishing, Inc. 4 Objectives

5. Open Microsoft Word…continued
Feature Description
Quick Access
Contains buttons for commonly used commands
toolbar
Click the File tab and the Backstage view displays
File tab containing buttons and tabs for working with and
managing documents
Title bar Displays document name followed by program name
Tabs Contain commands and features organized into groups
Area containing the tabs and commands divided into
Ribbon
groups
© Paradigm Publishing, Inc. 5 Objectives

6. Open Microsoft Word…continued
Feature Description
Horizontal ruler Used to set margins, indents, and tabs
Vertical ruler Used to set top and bottom margins
I-beam pointer Used to move the insertion point or to select text
Indicates location of next character entered at the
Insertion point
keyboard
Vertical scroll bar Used to view various parts of the document
Displays number of pages and words, View buttons,
and the Zoom slider bar and can be customized by
Status bar
right-clicking on the Status Bar and then turning on or
off the desired features
© Paradigm Publishing, Inc. 6 Objectives

7. Create a Document
 As you type text, you will notice that Word contains the
following helpful features:
 Word Wrap: You do not need to press the Enter key at the end of each
line, because Word wraps text from one line to the next.
 AutoCorrect: Word automatically corrects certain words as you type
them. AutoCorrect also superscripts the letters that follow an ordinal
number.
 Automatic Spell Checker: By default, Word automatically inserts a red
wavy line below words that are not contained in its Spelling dictionary
or automatically corrected by AutoCorrect.
© Paradigm Publishing, Inc. 7 Objectives

8. Create a Document…continued
 Word also contains the following helpful features:
 Automatic Grammar Checker: If the grammar checker detects a
sentence that contains a grammatical error, Word inserts a green wavy
line below the sentence.
 Spacing Punctuation: When you type text in a proportional typeface,
space once (rather than twice) after end-of-sentence punctuation such
as a period, question mark, or exclamation point, and after a colon.
 Option Buttons: As you insert or edit text in a document, an option
button may pop up.
 AutoComplete: AutoComplete feature inserts an entire item when you
type a few identifying characters.
© Paradigm Publishing, Inc. 8 Objectives

9. Create a Document…continued
To use the New Line command:
1. Position the insertion point.
2. Press Shift + Enter.
Press Enter to begin a
new line with 10
points of spacing.
Press Shift + Enter to
begin a new line
without extra spacing.
© Paradigm Publishing, Inc. 9 Objectives

10. Save a Document
To save a document:
1. Click the Save button
on the Quick Access
toolbar.
2. Type the document
name.
3. Click the Save button.
Save button
© Paradigm Publishing, Inc. 10 Objectives

11. Save a Document…continued
Address bar
Toolbar
Navigation pane
Type the document
name in this text box.
After typing the document
name, click the Save button.
Details pane
© Paradigm Publishing, Inc. 11 Objectives

12. Save a Document…continued
To save a document with
Save As:
1. Click the File tab.
2. Click the Save As button.
3. Type a document name.
4. Press Enter.
Save As button
© Paradigm Publishing, Inc. 12 Objectives

13. Name a Document
 Document names created in Word and other suite applications
can be a maximum of 255 characters in length, including drive
letter and any folder names, and may include spaces.
 File names cannot include any of the following characters:
forward slash (/) question mark (?)
backslash () quotation mark (“)
greater than sign (>) colon (:)
less than sign (<) semicolon (;)
asterisk (*) pipe symbol (|)
© Paradigm Publishing, Inc. 13 Objectives

14. Print a Document
To print a document:
1. Click the File tab. (continues on next slide)
File tab
Buttons in Quick
Commands area
Tabs
Buttons
Information about the
document displays in
this area of the Info tab
Backstage view.
© Paradigm Publishing, Inc. 14 Objectives

15. Print a Document…continued
2. Click the Print Preview
Print tab. Print button
3. Click the
Print button.
Print tab
Navigation buttons Slider bar
© Paradigm Publishing, Inc. 15 Objectives

16. Print a Document…continued
 Click the Print button in the Print category to send the document
to the printer and specify the number of copies you want
printed in the Copies option text box.
 Use the gallery in the Printer category to specify the desired
printer.
 The Settings category contains a number of galleries, each with
options for specifying how you want your document printed.
© Paradigm Publishing, Inc. 16 Objectives

17. Print a Document…continued
To insert the Quick Print
button on the Quick
Access toolbar:
1. Click the Customize
Quick Access Toolbar
button.
2. Click Quick Print at
the drop-down list.
Customize Quick
Access Toolbar
button
© Paradigm Publishing, Inc. 17 Objectives

18. Close a Document
To close a document:
1. Click the File tab.
2. Click the Close button.
Close button
© Paradigm Publishing, Inc. 18 Objectives

19. Create a New Document
To create a new
document:
1. Click the File tab.
2. Click the New tab.
3. Click the Create
button.
New tab
© Paradigm Publishing, Inc. 19 Objectives

20. Open a Document
To open a document:
1. Click the File tab.
2. Click the Open
button.
3. Double-click the
document name.
Open button
© Paradigm Publishing, Inc. 20 Objectives

21. Open a Document…continued
Address bar
Toolbar
Navigation pane
To open a document,
double-click the document
name in this Content pane.
© Paradigm Publishing, Inc. 21 Objectives

22. Open a Document…continued
To pin a document:
1. Click the File tab.
2. Click the Open button.
3. Click the Pin button.
Pin button
© Paradigm Publishing, Inc. 22 Objectives

23. CHECKPOINT 1
1) Clicking this tab displays the 3) What keys are pressed to use the
Backstage view. New Line command?
a. File a. Shift + Enter
b. Home b. Ctrl + Enter
c. Insert c. Ctrl + Home
d. View d. Shift + Home
Answer Answer
Next Question Next Question
2) What is the maximum number of 4) Do this to your document if you
characters for naming a file? want it to display in the Recent
a. 55 Documents list.
b. 155 a. Save
c. 255 b. Save As
d. 355 c. Open
Answer d. Pin Answer
Next Question Next Slide
© Paradigm Publishing, Inc. 23 Objectives

24. Exit Word
To exit Word:
1. Click the File tab.
2. Click the Exit button.
Exit button
© Paradigm Publishing, Inc. 24 Objectives

25. Edit a Document
 You may need to change, or edit, documents that you create.
 To edit a document, use the mouse, the keyboard, or the
mouse in combination with the keyboard to move the insertion
point to specific locations in the document.
© Paradigm Publishing, Inc. 25 Objectives

26. Edit a Document…continued
 Editing a document may include inserting or deleting text.
 To insert text in a document, position the insertion point in the
desired location and then type the text. By default, existing
characters move to the right as you type the text.
 If you want to type over existing text rather than have it move
to the right as you insert new text, you will need to turn on the
Overtype mode. With the Overtype mode on, anything you type
will replace existing text.
© Paradigm Publishing, Inc. 26 Objectives

27. Edit a Document…continued
To delete Press
Character right of insertion point Delete key
Character left of insertion point Backspace key
Text from insertion point to beginning of word Ctrl + Backspace
Text from insertion point to end of word Ctrl + Delete
© Paradigm Publishing, Inc. 27 Objectives

28. Move the Insertion Point
 Word contains navigation buttons for moving the insertion
point to specific locations within a document.
Previous button
Next button
© Paradigm Publishing, Inc. 28 Objectives

29. Move the Insertion Point…continued
To use the Go To option:
1. Click the Find button arrow
located in the Editing group Find button
of the Home tab. arrow
2. Click Go To at the drop-
down list.
Find and Replace
3. At the Find and Replace dialog box
dialog box with the Go To
tab selected, type the page
number in the Enter page
number text box.
4. Press the Enter key.
© Paradigm Publishing, Inc. 29 Objectives

30. Move the Insertion Point…continued
To use the Select Browse
Object:
1. Click the Select Browse
Object button.
2. At the palette of
browsing choices, click
the desired option. Select Browse
Object button
© Paradigm Publishing, Inc. 30 Objectives

31. Move the Insertion Point…continued
To move insertion point Press
One character left Left Arrow
One character right Right Arrow
One line up Up Arrow
One line down Down Arrow
One word to the left Ctrl + Left Arrow
One word to the right Ctrl + Right Arrow
To end of a line End
To beginning of a line Home
© Paradigm Publishing, Inc. 31 Objectives

32. Move the Insertion Point…continued
To move insertion point Press
To beginning of current paragraph Ctrl + Up Arrow
To beginning of next paragraph Ctrl + Down Arrow
Up one screen Page Up
Down one screen Page Down
To top of previous page Ctrl + Page Up
To top of next page Ctrl + Page Down
To beginning of document Ctrl + Home
To end of document Ctrl + End
© Paradigm Publishing, Inc. 32 Objectives

33. Scroll in a Document
 In addition to moving the insertion point to a specific
location, you can use the mouse to move the display of text on
the document screen.
 Scrolling in a document changes the text displayed but does
not move the insertion point.
 Use the mouse with the Vertical scroll bar, located at the right
side of the screen, to scroll through text in a document.
Vertical scroll bar
© Paradigm Publishing, Inc. 33 Objectives

34. Select Text
 You can use the mouse or the keyboard to select a specific
amount of text.
 When text is selected, it displays with a blue background as
shown below.
 The Mini toolbar also displays, in a dimmed fashion, and it
contains options for performing common tasks.
Mini toolbar
Selected text
© Paradigm Publishing, Inc. 34 Objectives

35. Select Text…continued
To select Complete these steps using the mouse
A word Double-click the word.
A line of text Click in the selection bar to the left of the line.
Multiple lines of text Drag in the selection bar to the left of the lines.
Hold down the Ctrl key, then click anywhere in the
A sentence
sentence.
Double-click in the selection bar next to the
A paragraph
paragraph or triple-click anywhere in the paragraph.
Multiple paragraphs Drag in the selection bar.
Triple-click in the selection bar or click Select button
An entire document
in Editing group and then Select All.
© Paradigm Publishing, Inc. 35 Objectives

36. Select Text…continued
 To select sections of text other than a word, sentence, or
paragraph, position the I-beam pointer on the first character of
the text to be selected, hold down the left mouse button, drag
the I-beam pointer to the last character of the text to be
selected, and then release the mouse button.
 You can also select all text between the current insertion point
and the I-beam pointer. To do this, position the insertion point
where you want the selection to begin, hold down the Shift key,
click the I-beam pointer at the end of the selection, and then
release the Shift key.
© Paradigm Publishing, Inc. 36 Objectives

37. Select Text…continued
 To select a specific amount of text using the keyboard, turn on
the Selection mode by pressing the F8 function key.
 With the Selection mode activated, use the arrow keys to select
the desired text.
 If you want to cancel the selection, press the Esc key and then
press any arrow key.
© Paradigm Publishing, Inc. 37 Objectives

38. Select Text…continued
To select Press
One character to right Shift + Right Arrow
One character to left Shift + Left Arrow
To end of word Ctrl + Shift + Right Arrow
To beginning of word Ctrl + Shift + Left Arrow
To end of line Shift + End
To beginning of line Shift + Home
One line up Shift + Up Arrow
One line down Shift + Down Arrow
© Paradigm Publishing, Inc. 38 Objectives

39. Select Text…continued
To select Press
To beginning of paragraph Ctrl + Shift + Up Arrow
To end of paragraph Ctrl + Shift + Down Arrow
One screen up Shift + Page Up
One screen down Shift + Page Down
To end of document Ctrl + Shift + End
To beginning of document Ctrl + Shift + Home
Entire document Ctrl + A
© Paradigm Publishing, Inc. 39 Objectives

40. Use the Undo and Redo Buttons
 If you make a mistake and delete
text that you did not intend to,
or if you change your mind after
deleting text and want to Undo Redo
button button
retrieve it, you can use the Undo
or Redo buttons on the Quick
Access toolbar.
 You can undo text or commands.
 If you use the Undo button and
then decide you do not want to
reverse the original action, click
the Redo button.
© Paradigm Publishing, Inc. 40 Objectives

41. Use the Undo and Redo Buttons…continued
To undo an action
performed earlier:
1. Click the Undo button
arrow.
2. Click the desired
option in the
drop-down list. Undo button
arrow
© Paradigm Publishing, Inc. 41 Objectives

42. Use Help
To use Help:
1. Click the Microsoft Microsoft Word
Word Help button. Help button
2. Type a topic or
feature.
3. Press Enter.
4. Click the desired
topic.
Word Help
window
© Paradigm Publishing, Inc. 42 Objectives

43. Use Help…continued
© Paradigm Publishing, Inc. 43 Objectives

44. CHECKPOINT 2
1) With this mode on, anything you 3) Press this key to delete a character
type will replace existing text. to the left of the insertion point.
a. Insert a. Backspace
b. Overtype b. Insert
c. Backstage c. Delete
d. Overwrite d. Enter
Answer Answer
Next Question Next Question
2) You can use this option to move 4) Press these keys to select an
the insertion point to a specific entire document.
page within a document. a. Ctrl + E
a. Locate b. Ctrl + S
b. Search c. Ctrl + D
c. Browse d. Ctrl + A
d. Go To Answer Answer
Next Question Next Slide
© Paradigm Publishing, Inc. 44 Objectives