Microsoft Word is a general-purpose word processing program that offers a variety of features for writing simple documents such as memos and letters. It allows users to insert tables, change font styles and sizes, align text, and format paragraphs. The Word interface includes tabs, groups of commands, and a ribbon to access common formatting and editing tools.

1. MICROSOFT WORD
Learning Objectives:
To describe the functions and
applications of word processing
software.
Understand word processing
concept.
Discuss the uses of menus with
buttons, toolbars, and shortcut keys.

2. MICROSOFT WORD
• Is a general-purpose word processing program that of fers a
variety of features from writing simple documents, such as
memos and letters.

3.  CLICK ON THE START BUTTON, POINT TO ALL
PROGRAMS THEN MICROSOFT OFFICE AND
CLICK ON MICROSOFT OFFICE WORD 2007
 The first screen that you will
see, is a new blank document.
This is the most important part
of the Word window.
 It's where you'll perform all
your work, such as typing data.

4. Knowing The Word 2007 Screen
Elements...
"DISCOVER THE WORD 2007
SCREEN ELEMENTS AND ITS
FUNCTIONS"

5. TO KNOW THE WORD 2007 SCREEN
ELEMENTS
 Office button: When clicked, this button opens the Office
menu, from which you can open, save, print, and exit as well as
the Word Options button that enables you to change Word’s
default settings.
 Quick Access Toolbar: A small toolbar next to the Office button
contains shortcuts for some of the most common commands such
as Save, Undo, and Redo buttons. You also can customize quick
access toolbar.
 Ribbon: A combination of old versions menu bar and
toolbar, arranged into a series of tabs ranging from Home through
View. Each tab contains buttons, lists, and commands.
 Name box: Displays the address of the current data where you

7. TO KNOW THE WORD 2007 SCREEN
ELEMENTS
 Work area/: This area contains all the data you type.
 Zoom control: Use to zoom the word screen in or out by dragging the
slider.
 Insertion point: shows where text will appear when you start typing.
 View button: shows the king of view you want on your screen.
 Minimize/maximize/button: this button is where you resize the window.
 Scroll bar: move the screen up and down or left or right to display
desired area on the screen.
 Close button: closes the open application.
 Close window button: closes the open file while leaving the application
active.

8. WithWord 2007's user interface is based on the ribbon,
which is a bar across the top of the window that contains
tabbed pages of commands and icons/buttons.
With the Ribbon, it shows you all the most commonly used
options needed to perform a particular Word task and you
just click on it to take action.

9. Here are some important terms related to
Word 2007 ribbon:
• Ribbon: The whole bar, including all of the tabs.
• Office Button: On the far left side of the Ribbon, the
Office Button lets you perform tasks that are common
across many Office applications.
• Quick Access Toolbar: Located on top of the Excel
screen beside the Office Button.
• Tab: Excel's main tasks are brought together and
display all the commands commonly needed. Clicking
a tab name once activates the tab.

10. Here are some important terms related to
Word 2007 Ribbon:
• Group: A section of a tab that organizes related
command buttons into subtasks. For example,
the Home tab has the following groups:
Clipboard, Font, Alignment, Number, Styles,
Cells, and Editing.
• Dialog box launcher: A small icon in the
bottom-right corner of a group, from which you
can open a dialog box related to that group.

11. To understand tabs on the Word
2007 Ribbon
• Home: Use this tab when creating, formatting,
and editing a word document.
• Insert: Use this tab when adding particular
elements (including graphics, PivotTables,
charts, hyperlinks, and headers and footers) to a
document.
• Page Layout: Use this tab when preparing a
document for printing or reordering graphics on
the sheet.

12. To understand tabs on the Word
2007 ribbon
• Formulas: Use this tab when adding formulas and
functions to a spreadsheet or checking a worksheet for
formula errors.
• Data: Use this tab when
importing, querying, outlining, and subtotaling the data
placed into a worksheet's data list.
• Review: Use this tab when proofing, protecting, and
marking up a document for review by others.
• View: Use this tab when changing the display of the
document area and the data it contains.

13. To add options to the Status Bar
Right-click the Status Bar to bring up the
Customize Status Bar menu.
• Click to select the options you want,
click again if you do not want the item
displayed.
• When finished, click anywhere on the
document to close the menu
To remove options from the Status Bar
• Right-click on the status bar and click on any
option that you wish to remove from the status
bar.
• The menu's options are enabled (selected) when
a check mark appears next to them and vice-
versa.

14. To speed up your data entry
• Enter key: Pressing the key will enters the data and
moves the text down to the next line.
• Tab key: Pressing the key will enters the data and
moves the text 5 spaces to the left.
• Arrow keys: Pressing the key will enters the data and
moves the text to the direction of the specific arrow key
pressed.
• Esc key: Pressing the key will cancels the current data
entry.

15. "Save a Document? And Backup Copy…"
Yes, you can either save the document in your computer
hard drive or other device such as handy/flash drive.
If you never save the file, you will be unable to view the
file in the future. Once saved, you can re-open the file for
viewing or editing.
Although Word AutoRecover feature may recover your
unsaved file, you should never rely on Word
AutoRecover feature. Saving your work frequently is a
good idea.

16. To save a Document (first time)
• From Office Button, click Save OR
• Click the Save button on the Quick Access Toolbar.
From the Save As dialog box displayed, ensure that you browse
to the folder/disk drive that you would like to save the file.
• Enter the file name in the
File name: text box. The
file name can be up to
255 characters in length.
• Click on the Save button.

17. TO SAVE A BACKUP COPY (Subsequent
Times)
From the Office Button, point to Save As and click
MS Word document.
Enter a name in the File name: text box.
Click on the Save button.

18. TO CLOSE A FILE
• From the Office Button, click Close.
• You will be asked if you wish to save any changes you have
made to the file.
Click YES to save the document
OR click NO to ignore (without saving) the
changes
OR click CANCEL to cancel the operation
To conclude, you have two choices for saving a document file:
Save As - this choice allows you to save your document file with a
new name and choose the location to save the file.
Save - this option updates the word file with your most recent
changes. If you use Save on a new file that hasn't been saved
before, it has the same effect as Save As.

19. From the Colors dialog box displayed, choose a
color and click OK.
To change the text color
• Highlight the text that you want to
change color.
• From the Home tab, in the Font
group, point to the Font Color icon.
• Click the arrow just to the right of
the Font Color icon. You'll see some
colors appear.
• Select a color just like you did for the
background color of the cell.

20. How to Change the Word document
Background or Text Color?
"Changing the Word Document Color -
The Easy Way"
• Actually you can change the color of any data in your
document.
• Once you have the data formatted in a different color, just
do the same thing for some other document.
• You can choose a contrasting color for the background to
add more effects to your Word Document.

21. To change the Word document color background
• Highlight the text that you want to alter.
• From the Home tab, in the Font group, point to the Fill Color
icon.
• Click the arrow just to the right of the Fill Color icon. You'll see
some colors appear:
• Move your mouse over any of the colors and
the cells will change automatically. You can
then see what the new color looks like.
• Click with the left mouse button to set the
color you want. If you don't like any of the
colors displayed, click on More Colors option.

22. From the Colors dialog box displayed,
choose a color and click OK.
To change the text color
• Highlight the text that you want
to change color.
• From the Home tab, in the Font group, point to the
Font Color icon.
• Click the arrow just to the right of the Font Color icon.
You'll see some colors appear.
• Select a color just like you did for the background
color of the cell.

23. Easily Getting Help with Word 2007 Help Feature!
"Excel 2007 Help - Solving your Word Hassle!"
• This Help information is available by clicking the
question mark icon in the upper-right corner of Word
window. Or, just press F1 key to displays Word Help in a
new window.
• This page will guide you how to use the Word 2007 help
feature effectively. So, if you encounter any problem
while using the Word 2007, you can use this Help topic to
solve your problem.

24. To get help in Word 2007
• Click on the Microsoft Office Word Help icon (top-right of the screen with
question mark icon)
OR press F1.
• The Word Help window is displayed. Word attempts
to use your Internet connection to update its topics.
• The various ranges of help
topics are displayed. You
can click on any topic to get
help. As an example, click
on the What's new link.
You will see the following.
• You can click on any link topics and continue
reading the particular topic.
• When you have finished experimenting, close the
Word Help window.

25. To print a help topic
• Display an item of interest within the
Word Help window.
• Click on the Print icon displayed
within the Word Help toolbar. This
will print the current page.

26. Discover The Excel Cell Alignment Options
“Word Alignment - Effectively Used the Formatting
Options Available in Word 2007"
The options allow you to change alignment of the text in a
document, text orientation, merge several cells together and so on.
For more alignment options, you can click on the Alignment
group dialog box launcher to display the Format Cells dialog
box.

27. To align data between the left and right
sides of a cell
• Select the cell, or cells, you wish to align.
• On the Home tab, in the Alignment
group, click the Align Text Left icon to align
data with the left edge of the data.
• Click on the Center icon to center data in the
document.
• Click on the Align Text Right icon to align
data with the right edge of the document.

28. To align data between the top and
bottom of a data
• Select the data, you wish to align.
• On the Home tab, in the Alignment
group, click the Top Align icon to align data in
the top position of the document.
• Click on the Middle Align icon to centralized
data vertically in the document.
• Click the Bottom Align icon to align data in the
bottom position of the document.

29. To change the orientation of data
• Select the data you wish to change.
• On the Home tab, in the Alignment
group, click the Orientation icon. You will
see a drop down menu allowing you to format
the cell orientation.
• Select any one of the command. Experiment
with applying some of the other orientation
effects.

30. ADDING HEADER AND FOOTER TO
THE DOCUMENT 2007
SPREADSHEETS
“Word Header and Footer: How to Add it to the Word 2007 ?"
• Normally we type in descriptive text to add information
to a document such as titles, dates, page numbers, etc.
• A header or footer can appear in three locations on the
page. It can be in the top/bottom left corner, the
center, and the right corner of the page.
• With the latest version of Word 2007, it is much simpler
to add a header and/or footer to your document.

31. TO VIEW HEADER AND FOOTER
• Headers and footers are not visible in the normal worksheet view.
• You can use the Page Layout view to see the headers and footers.
• To view a header or footer before printing the document, use the
Print Preview option (Office button - Print).
TO EDIT THE WORD HEADER AND FOOTER
• From the View tab, in the Workbook Views group, click the Page
Layout icon.
• Edit or change the elements in the header or footer as you wish.
• When finish, just press the Esc key and save your work.

32. CREATING AND
FORMATTING TABLES
How to insert a Table inWord 2007?
Formatting the Word 2007 Table As You Needs!

33. How to insert a Table in Word 2007?
Word 2007 Table: How to Create and Use the Table
Feature in Word 2007?"
For example, if each row contains information about an
employee, the columns can contain data such as
name, employee number, hire
date, salary, department, and so on.
There are three ways to create a table in Word 2007, and
each method has its purpose.
1) Use Insert Table dialog box
2) Use Table icon
3) Draw the table

34. TO CREATE A TABLE WITH INSERT TABLE
DIALOG BOX
Open a new document in the Insert tab, in the
Tables group, click on the Table icon.
OR press Ctrl + T.
 From the Create Table dialog box displayed, Word
tries to guess the range, and whether the table has a
header row. Most of the time, it guesses correctly. If
not, make your corrections by click and drag the
ranges to create the table.
 Click OK.

35.  Font: is a group of characters
(letters, numbers, symbols etc.)that is
designed in a certain way. It has its own
specific names that identify them.
 Font size: is the size of the characters, as
they will appear on your printed document
page.

36.  Horizontal alignment- determines the
appearance and orientation of the edges of
the paragraph.
 Vertical alignment- determines the position
of the paragraph relative to the top and
bottom margins.

37.  Double click the text to highlight one text.
 Triple click the word to highlight the
sentence.
 Click the mouse from beginning and drag to
end of the text you want to highlight, then
release the mouse.

38.  Line spacing- is the distance from one line
of text to the next.
 Paragraph spacing- determines the amount
of space above and below the paragraph.