The document provides information about Microsoft Office Specialization and Microsoft Office. It states that the Microsoft Office Specialist Program provides industry-leading assessments to evaluate skills and knowledge of Microsoft Office through project-based testing that gives real-world exercises. It guarantees that certified users have demonstrated the ability to use all features of Microsoft Office, preparing them for future opportunities. It also provides brief descriptions of Microsoft Office, Microsoft Word, and basic parts of Microsoft Word like the menu bar, toolbar, and tabs.

1. Microsoft Office Specialization

2. Microsoft Office
Specialist Program
The Microsoft Office Specialist
Program provides industry-leading
assessments of skills and knowledge
through our new project-based
testing, giving students and
professionals real-world exercises to
appraise their understanding of
Microsoft Office. This guarantees
that every certified user has
demonstrated the ability to
command the full features and
functionality of Microsoft Office,
preparing them for future academic
or workforce opportunities.

3. Microsoft Office
Microsoft Office, or simply Office, is
a family of client software, server
software, and services developed
by Microsoft. It was first announced
by Bill Gates on August 1, 1988, at
COMDEX in Las Vegas.

4. Microsoft
Office

5. Microsoft Word
• Microsoft Word is a word processor developed by Microsoft Company.
• It let’s us to create documents for your assignment, term paper or
research work, letters and certificates or just edit any text document.
• It provides several features that make your work, like copying and
pasting text form different sources, inserting objects, laying out content,
and editing and proofreading documents, much easier.

6. Basic Parts of
Microsoft Word

7. Quick access toolbar
Toolbar
Ruler
Menu Bar
Title Bar Minimize,
Maximize
and Close
Scroll Bar
Zoom Slider
View pane
Status Bar
Insertion Point

8. Understanding the
Menu Bar

9. Home Tab
The Home Tab is about the basics of how text looks when it is printed
or displayed online. It gives access to both direct and Style-based
formatting.
Group names are at the bottom of the Ribbon and groups are
separated by a thin line. Most but not all groups have a dialog launcher
button in the bottom right corner of the group.

10. The Clipboard Group
• Paste – It is actually a drop-down menu of paste choices which is similar to the
paste options you see after you paste
if you use the the Ctrl+V shortcut.
• Cut Button - It is the mouse equivalent of Ctrl+X. It deletes content from the
current location and puts it in the Clipboard.
• Copy Button - Also puts selected text or graphics into the Clipboard. It remains
where it is, though. The keyboard equivalent for this is Ctrl+C.
• Format Painter (Brush) (Ctrl+Shift+C to copy formatting, Ctrl+Shift+V to paste
formatting) – It lets you copy all of the formatting from one object and apply it to
another one – think of it as copying and pasting for formatting.
The clipboard group is on the far left of the Home Tab. It is often used in conjunction with
the Editing group, which is on the far right of that tab.

11. The Font Group
Let's divide these controls into three parts:
1. Controls that give you direct formatting or erase that formatting,
2. A Control that changes the Case of text but is not formatting, and
3. Controls that change how the text looks but are not considered formatting.
The font group has to do with how characters look. It is distinguished from the
paragraph group where the formatting handles the entire paragraph.

12. Change Case:
Highlighting:
Clear Formatting
The Clear Formatting button will
clear any of the formatting applied.
Font Dropdown and
Font Size Dropdown
Increase Font Size and
Decrease Font Size
Bold and Italic
Underline
Strikethrough

13. Subscript and Superscript
Text Effects
Text Effects lets you apply WordArt type
appearance to text in the body of your document.
Font Color
More Colors gives you access to the full palette
Gradient allows setting multiple colors fading.
Clear Formatting
The Clear Formatting button will
clear any of the formatting applied.

14. Font Dialog Launcher
• As with many of the Groups on the Ribbon, the Font Group has a dialog launcher
button in the bottom right corner.
• An alternative for reaching this dialog box is the keyboard shortcut Ctrl+D.
• The Preview box at the bottom previews what you are setting.
Even more options are available on the Advanced
tab of the font dialog box:

15. The Paragraph Group
Bullets - Word changes the indents to add a "hanging indent" that indents
both the bullet and the associated text.
List Numbering - will give you a single-level numbered list.
Left Alignment - The left-hand ends of all the lines in the paragraph are aligned
along the left-hand margin of the text area.
Center Alignment of all the lines in the paragraph are aligned along the same
imaginary vertical line at the center of the text area between the margins.
Right Alignment - The right-hand ends of all the lines in the paragraph are
aligned along the right-hand margin of the text area.
Justified Alignment - All the lines in the paragraph, except the last line, are
extended so that the left-hand end of each line is aligned along the left-hand
margin of the text area, the right-hand end of each line is aligned along the
right-hand margin of the text area.
Line Spacing
Borders
Shading
Indents
Paragraph Marks

16. A style is a set of formatting characteristics that you can apply to text, tables, and lists in your
document to quickly change their appearance.
Click the More
drop-down arrow.
To apply a style:
Select the desired style from
the drop-down menu.
The Styles Group

17. The Editing Group
The Editing Group appears on the far-right end of the Home Tab.
Find opens the navigation pane with the insertion point
in a search box
Advanced Find opens the Find dialog box
Go To... opens a dialog that lets you go to a point in your
document
Replace
The Replace dialog can be used instead of the
Advanced Find box if you want, just ignore the
Replace and Replace All buttons.

18. Insert Tab
The Insert Tab is right next to the Home tab. This tab has a lot of useful features
that will let you insert things like pictures, clip art images, shapes, SmartArt
graphics, charts and a host of other items.

19. Pages Tables
Illustrations
Add-ins
Media
Links
Comments Header & Footer
Text
Symbols

20. Design Tab
This tab lets you work with a document's overall design, from choosing a pre-designed template or
theme to customizing colors, fonts, paragraph spacing and more.
Document Formatting
Page Background

21. Page Layout tab
Here's where you change margins and page size and orientation, set up
columns, align objects, add effects and so on.
Page Setup
Paragraph
Arrange

22. References Tab
This tab handles tables of contents, footnotes,
bibliographies, indexes and similar material. It
also lets you insert a "Table of Authorities,"
which sounds like something straight out of a
Soviet bureaucracy but in fact is a list of
references used in legal documents.

23. References tab
Table of Contents
Footnotes Research
Citations & Bibliography
Captions
Index
Table of Authorities

24. Mailings Tab
As the name says, this is where you'll go for anything to do with mailings, from something as simple as creating labels to
the more daunting task of mail merges.
Create
Start Mail Merge
Write & Insert Fields
Preview Results
Finish

25. Review Tab
Need to check spelling and grammar, look up a
word in a thesaurus, work in markup mode,
review other people's markups or compare
documents? This is the tab for you.

26. Proofing
Speech
Accessibility
Language
Comments
Tracking
Changes
Compare
Protect

27. View tab
Here's where to go when you want to change the view in any way, including displaying a ruler and grid lines,
zooming in and out, splitting a window in two and so on.
Views
Show
Zoom
Window
Macros

28. Contextual Tabs
Also known as Tool Tabs, these are additional tabs that will appear when you are
working with. specific objects. These tabs provide all the necessary commands to
manipulate, edit and format that particular object. When visible these tabs work exactly
the same as the other tabs and you can easily switch between them. When the object is
de-selected the tab will automatically disappear

29. When you start a Microsoft
Office program, or after you
click the File tab, you can
see the Microsoft Office
Backstage View.
Start Backstage with the File tab

31. The first column of the backstage view will have following options
Save - If an existing document is opened, it will be saved as
is, otherwise it will display a dialogue box asking for the
document name.
Save As - A dialogue box will be displayed asking for
document name and document type.
Open - This option is used to open an existing word
document.
Close - This option is used to close an open document.
Info - This option displays information about the opened
document.
Recent - This option lists down all the recently opened
documents
New - This option is used to open a new document.
Print - This option is used to print an open document.
Save & Send - This option will save an open document and
will display options to send the document using email, etc.
Help - This option is used to get the required help.
Option - This option is used to set various options.
Exit
Use this option to close the document and exit.

32. The second column of the backstage view will have following options
•Compatibility Mode − If the document is not a native Word 2007/2010 document,
a Convert button appears here, enabling you to easily update its format. Otherwise, this
category does not appear.
•Permissions − You can use this option to protect your word document. You can set a
password so that nobody can open your document, or you can lock the document so that
nobody can edit your document.
•Prepare for Sharing − This section highlights important information you should know
about your document before you send it to others, such as a record of the edits you
made as you developed the document.
•Versions − If the document has been saved several times, you may be able to access the
previous versions of it from this section.

33. ShortCut Keys

34. Shortcut Keys:
Ctrl + A – Select / Highlight ALL Text
Ctrl + B – Bold Text
Ctrl + C – Copy Selected Text
Ctrl + D – Font References Window
Ctrl + E – Center Alignment
Ctrl + F – Find Box
Ctrl + I – Italic Text
Ctrl + J – Justify Alignment
Ctrl + K – Insert Hyperlink
Ctrl + L – Left Alignment
Ctrl + M – Indent Paragraph
Ctrl + N – Open New Blank Document

35. Shortcut Keys:
Ctrl + O – Open Existing Document
Ctrl + P – Print Document
Ctrl + R – Right Alignment
Ctrl + S – Save Document
Ctrl + T – Create Hanging Indent
Ctrl + U – Underline Selected Text
Ctrl + V – Paste Copied Text
Ctrl + W – Close Opened Document
Ctrl + X – Cut Selected Text
Ctrl + Y – Redo
Ctrl + Z – Undo