Corrective Action & Preventive action,CAPA,RCA ,Risk Management

1. By @iSarojBehera

2. Corrective and Preventative Action (CAPA) is a
system of quality procedures required to
eliminate the causes of an existing
nonconformity and to prevent recurrence of
nonconforming product, processes, and other
quality problems.

4. Terminology
Nonconforming Material or Process (Discrepancy) - Any
material or process that does not meet its required specifications
or documented procedure.
Correction – Refers to repair, rework, or adjustment and relates
to the disposition of an existing nonconformity.
Corrective Action - To identify and eliminate the causes of
existing nonconforming product and other quality problems.
Preventive Action - To identify and eliminate the causes of
potential nonconforming product and other quality problems.

5. 1. Identify
nonconforming
items.
2. Move items
away from
work area.
3. Decide
what should
be done.
4. Take
remedial
action.
Nonconformance Control Steps

6. Components Of Corrective Action
Collect and analyze data to identify nonconforming
product, incidents, concerns or other quality
problems that would be worth the effort to correct
Investigate and identify root cause
Implement the correct solution
Verify or validate effectiveness

7. 1. Would the
correction be
worth the
effort.
2. Identify
root cause.
3. Change
the system.
4. See if it
worked.
Corrective Action (CA) Steps

8. Ascertaining Root Cause
 Root cause and the “weed”:
Weeds can be difficult to remove once they
start to grow and spread.
On the surface, the weed is easy to see.
However, the underlying cause of the weed, its root,
lies below the surface and is not so obvious.
To eradicate the weed you have to get below the
surface, identify the root, and pluck it out.
Thus, you have to go beyond the obvious, ascertain an
accurate route cause, so the appropriate corrective
action can be pursued to prevent recurrence.

10. Include the following:
 The five whys, a simplistic approach
exhausting the question “Why?”.
 Fishbone diagram, a cause and effect diagram
also known as the Ishikawa diagram.
 Pareto analysis, the 80/20 rule premised on a
predefined database of known problems.
 Fault tree analysis, a quantitative diagram
used to identify possible system failures.
 Failure modes and effects analysis (FMEA),
which lists all potential failure modes and the
potential consequences associated with each
failure mode.

11.  The 5 Whys technique is a simpler form of fault tree
analysis for investigations, especially investigations of
specific accidents as opposed to chronic problems.
 The 5 Whys technique is a brainstorming technique that
identifies root causes of accidents by asking why events
occurred or conditions existed.
 The 5 Whys process involves selecting one event
associated with an accident and asking why this event
occurred. This produces the most direct cause of the
event.
 Drill down further indicating if their were any sub-causes
of the event, and ask why they occurred.
 Repeat the process for the other events associated with
the accident.

13.  This time consuming brainstorming process
may be tedious for team members trying to
reach consensus. This is especially true for
large teams.
 Results are not reproducible or consistent.
Another team analyzing the same issue may
reach a different solution. The particular
brainstorming process that was utilized may be
difficult, if not impossible, to duplicate.
 Root causes may not be identified. The 5 Whys
technique does not provide a means to ensure
that root causes have been identified.

14.  A fishbone diagram is a cause and effect diagram that
looks much like a skeleton of a fish.
 It is also called a Ishikawa diagram after the inventor of the
tool, Kaoru Ishikawa who first used the technique in the
1960s.
 To draw the diagram, first list the problem/issue to be
studied in the head of the fish.
 Label each bone of the fish. The major categories typically
used are: The 6 M’s: Machines, Methods, Materials,
Measurements, Mother Nature (Environment), Manpower
(People).
 Repeat this procedure with each factor under the category
to produce sub-factors.
 Continue asking, “Why is this happening?” and put
additional segments under each sub-factor.

16.  Continue adding sub-factors to your diagram
until you no longer get useful information as you
ask, “Why is that happening?”
 Analyze the results of the fishbone after team
members agree that an adequate amount of detail
has been provided under each major category.
Do this by looking for those items that appear in
more than one category. These become the ‘most
likely causes”.
 For those items identified as the “most likely
causes”, the team should reach consensus on
listing those items in priority order with the first
item being the most probable” cause.

18. Equipment
needs not met
Equipment
needs not met

20. Fishbone diagrams do provide value in that they:
 (1) organize potential causes,
 (2) help a team to think through causes they
might otherwise miss, and
 (3) provide a living document that shows the
status of all potential causes and whether they
have been proved/disproved/acted upon.

21.  One danger with fishbone diagrams is that they
create a divergent approach to problem solving,
where the team expends a great deal of energy
speculating about potential causes, many of
which have no significant effect on the problem.
 This approach may leave a team feeling
frustrated and hopeless.
 Therefore in deciding which problems to explore
the team needs to closely look at the evidence in
order to separate fact from opinion.

22.  The Pareto chart is a bar graph whose invention is
attributed to the Italy economist, Mr. Vilfredo Pareto.
 In 1906, Vilfredo Pareto made the well-known
observation that 20% of the population owned 80%
of the property in Italy.
 This was later generalized by Joseph M. Juran and
others into the so-called Pareto principle – that for
many phenomena, 80% of consequences stem from
20% of the causes.
 In the Pareto chart, the lengths of the bars represent
frequency or cost (time or money), and are arranged
with longest bars on the left and the shortest to the
right. In this way the chart visually depicts which
situations are more significant (a Pareto analysis).

23. Shipping Documents Complaints
4th
Quarter 2014
Results: This Pareto Chart shows that approx. 70% of the document complaints reported
involve quality certificates.
Significance: More care should be given to how quality certificates are written and added
to the shipping package.

24.  When analyzing data about the frequency of
problems or causes in a process.
 When there are many problems or causes and
you want to focus on the most significant.
 When analyzing broad causes by looking at their
specific components.
 When communicating with others about your
data.

25.  The main advantages of Pareto charts are
that they are easy to understand as well as to
present.
 Many managers prefer to see an analysis that
is easy to represent and understand and a
Pareto chart is strong tool for that.

26.  Focusing on the Pareto chart alone may lead to the
exclusion from further consideration of minor
sources driving defects and non-conformances.
 Another disadvantage of generating Pareto charts
is that they cannot be used to calculate the average
of the data, its variability or changes in the
measured attribute over time. Without quantitative
data it isn't possible to mathematically test the
values or to determine whether or not a process
can stay within a specification limit.

27.  Fault tree analysis was first introduced by Bell
Laboratories and is one of the most widely used
methods in system reliability, maintainability and safety
analysis.
 It is a deductive procedure used to determine the various
combinations of hardware and software failures and
human errors that could cause undesired events
(referred to as top events) at the system level.
 The deductive analysis begins with a general
conclusion, then attempts to determine the specific
causes of the conclusion by constructing a logic
diagram called a fault tree. This is also known as taking
a top-down approach.

28.  The main purpose of the fault tree analysis is to
help identify potential causes of system failures
before the failures actually occur.
 It can also be used to evaluate the probability of
the top event using analytical or statistical
methods.
 After completing an FTA, you can focus your
efforts on improving system safety and reliability.

29. 1.Define the fault condition, and write down the top level
failure.
2.Using technical information and professional judgments,
determine the possible reasons for the failure to occur.
These are level two elements because they fall just
below the top level failure in the tree.
3.Continue to break down each element with additional
gates to lower levels. Consider the relationships
between the elements to help you decide whether to use
an "and" or an "or" logic gate.
4.Finalize and review the complete diagram. The chain can
only be terminated in a basic fault: human, hardware or
software.
5. If possible, evaluate the probability of occurrence for
each of the lowest level elements and calculate the
statistical probabilities

30. And gate - represents a condition
in which all the events shown below
the gate (input gate) must be
present for the event shown above
the gate (output event) to occur.
This means the output event will
occur only if all of the input events
exist simultaneously.
Or gate - represents a situation in
which any of the events shown
below the gate (input gate) will lead
to the event shown above the gate
(output event). The event will occur
if only one or any combination of the
input events exists.

32.  FTA focuses on the judgment of experts from varied
disciplines and provides a common language and
perspective for the problem.
 Both agreements and differences in opinion on the
inputs and importance are accounted for in FTA.
 Members are not likely to feel threatened, due to the
focus on how the system operates, not personnel.
 Graphic description clearly communicates the
possible causes of failure.

33.  FTA relies on several expert opinions and
judgments at several stages. This makes it
very prone to inaccuracy.
 In large systems, computer algorithms are
needed to accomplish the quantitative
analysis.

34.  Begun in the 1940s by the United States military, FMEA
was further developed by the aerospace and automotive
industries.
 FMEA is a step-by-step approach for identifying all
possible failures:
- in a design (“design FMEA”),
- in a manufacturing or assembly process (“process FMEA”),
- or in a final product or service (“use FMEA”).
 “Failures” are any errors or defects, especially ones that
affect the customer, and can be potential or actual.
 “Failure modes” means the ways, or modes, in which
something might fail.
 “Effects analysis” refers to studying the consequences, or
effects, of those failures.

35.  Failure can be represented by a Risk Priority Number (RPN).
 Risk Priority Numbers (RPN’s), can be ranked according to
the following:
RPN = (Potential Severity) x (Likelihood of Occurrence) x
(Ability to Detect).
 For all numerical weights, a common industry standard is to
us a 1 to 5 scale. For likelihood of occurrence for example
use 1 to represent “practically impossible” and 5 to indicate
“occurs frequently.”
 When applying FMEA, the high-priority failures—identified by
higher RPN’s—are examined first. For the failure, a root
cause is identified and a corrective action is developed to
eliminate the root cause .

36.  Recommended action(s) to address potential failures that
have a high RPN could include for example:
-specific inspection, testing or quality procedures;
-selection of different components or materials;
-limiting the operating range or environmental stresses;
-redesign of the item to avoid the failure mode;
-monitoring mechanisms;
-performing preventative maintenance;
-operator retraining;
-inclusion of back-up systems or redundancy.
 Assign responsibility and a target completion date for the
above actions. This makes responsibility clear-cut and
facilitates tracking.

38.  Indicate the action(s) taken for each high ranking
failure (those having a high RPN).
 After those actions have been taken, re-assign a
new RPN based on the likelihood for the failure to
occur again, and to what severity, and also as to
how easy or harder it would be to detect again.
 Determine with the new RPNs to what extent the
failures are now under control. Are any further
actions required?
 Update the FMEA as to how the design, process,
or final product/service has been improved.

39.  Stimulates open communication of potential failures
and their outcomes.
 Requires that all known or suspected potential
failures be considered.
 Ranks failures according to risk.
 Results in actions to reduce failure.
 Results in actions to reduce risk.
 Includes a follow up system and re-evaluation of
potential failures that favors continual improvement.

40.  FMEA may not be able to discover complex
failure modes involving multiple failures or
subsystems.
 Without follow up sessions, the process will not
be effective.
 Follow up RPNs may be less instructive
regarding improvement from severe failure since
detection and occurrence can always be reduced
but it is only in rare cases that severity ratings
can be reduced.

41. Preventive Action and Risk Management
 It involves the gathering of precursor data & the
analysis of their risk.
 Risk is a combination of likelihood of those or
similar events happening at your site, how easy
they are to detect, and what would be the
consequences (as can be seen in the RPNs for
example).

42. Preventive Action and Risk Management (continued)
 Determine your risk tolerance (also called risk appetite)
 Apply resources to lower unacceptable risks through
ATM:
accept – if the risk is acceptable let it go & reevaluate
it later
transfer – if the risk is unacceptable, the risk should
perhaps be transferred to an insurance carrier
mitigate – use change management principles to mitigate
reoccurrence (the preventive action).
 Refresh your data by adjusting the risk profile achieved
after ATM and whether the risks are now within your risk
tolerance.

43. 1. Gather and analyze
precursor data.
2. Determine risk tolerance.
Compare the risk you are
facing versus your risk
tolerance.
3. Accept risk, transfer
risk, or decrease risk
through
preventive action.
4. Follow-up on the
the appropriateness
and effectiveness
of the actions taken.
Preventive Action and Risk Management (continued)

45. Communications Component Of Corrective And
Preventive Action (CAPA)
Communicate information about quality problems,
changes made, outcomes, and trends to those persons
directly responsible and to the staff in general
Forward information for management review
Work with staff and management to produce continuous
quality improvement