This document provides an overview of basics concepts in project management including definitions of a project, common project elements, the role of a project manager, the project life cycle, and identifying project opportunities and stakeholders. It discusses evaluating potential projects based on factors like costs, benefits, and resources. The document also covers assembling a project team and organization structure.

1. BASICS OF PROJECT MANAGEMENTThuan NguyenICT24H Teamnguyenthuan@ict24h.netWeek 1

2. SeniorsoldierICT24H.NETSpecialtiesSharePoint 2010 ITPro

3. Business Adoption

4. WrittingWeek 1

5. What’s Project?Construct a suspension bridge

6. Developer software

7. Implement IT Infrastructure

8. Landscape the backyard

9. Launch a new advertising campaign

10. Move into a new house

11. Discover a new drug and bring it to market

12. Build a retirement portfolio

13. Migrate corporate data to a new server farm

14. Produce a marketing brochure for new services

15. Obtain financial aid for your child’s college educationLife is a project. Do you think?A project is a unique job with a specific goal, clear-cut starting and endingdates, and—in most cases—a budget.Week 1

16. All Project HaveAn overall goaland unique deliverables.

17. A project manager.

18. Individual tasksto be performed between a specific starting point and endingpoint.

19. Timingfor those tasks to be completed (such as three hours, three days, or three months).

20. Timing relationships between those tasks (for example, you canft put a new manufacturing process in place until you train people in how to use the process).

21. Resources(people, equipment, facilities, and supplies, for example) to accomplish the work.

22. A budget(the costs associated with those people, equipment, facilities, and supplies).Week 1

23. What’s Project ManagementProject management is simply the process of managing all the elements of a project, whether that project is large or small.Time = 5 weeksCost = $ 10,000Scope = List of deliverables or featuresQuality = Qualities of finished productWeek 1

24. What Projec Management Isn’tWeek 1

25. Project Life CycleRelationshipPlanning

26. Executing

27. Controlling8FINDING PROJECTS

28. 9Identifying the OpportunitiesGet people and discuss together

29. Stop, Start, Continue Approach ExampleRemove manual work from current processes

30. Speed up inventory checking

31. Improve tracking of customer orders, queries and complaints

32. Allow customers to interact in more waysCompare the OpportunitiesMake more $$$ ????Increase income (higher sales, new martket, new service)

33. Decrease cost (cheaper, faster, lower inventory)

34. Improve productivity (same work done with less time/cost/people)

35. Reduce risk (increase tax compliance, improve audit score)Remove manual work ???Bring new customers ???Week 1

36. Ranking your opportunitiesConsider cost carefullyWhat’s good projectWeek 1

37. Think a good projectIt’s important to the future of the organizationDeliver big benefitSufficient resources are invested in themHas supporter within the organizationWeek 1

38. Discovery tool and PracticesIdea elicitationPortfolio managmenetBig topicOrganization buildingResource planningFOCUSING ONProject ProposalsValueCreationWeek 1

39. Project ProposalsOutline the potential project

40. Provide brief background information

41. Identify the value of undertaking the project

42. Estimate of the resources (budget, people, time)Project managers will want to obtain from the project proposalWeek 1

43. Let’s think about them within some minutesUnderstanding Project’s backgroundWhat problem does the problem solve?

44. What process does it affect?Gain a clear explanation of the business value that the project will deliverWhy the project important to the organization?Ascertain the expectation of the projectTiming

45. Personnel

46. BudgetWeek 1

47. Value CreationInternal rate of return(IRR)DirectIndirectThis project will save $30,000 or the equivalent of 50% of a full-time staff memberMethod for calculating

48. Estimates of time or cost

49. Approach is used to measureNet present value (NPV)Return on investment(ROI)Week 1

50. PEOPLE OF PROJECTWeek 1

51. Disparate group:Senior management

52. End user of system

53. Customer representative

54. Administrator

55. …StakeholderWho hold a stake in the project – they’re people who care about the project ‘s outcomeAnyone who feels that the project might afect them could regard themselves as a STAKEHOLDERDefining STAKEHOLDER is importantWeek 1

56. Identifying stakeholderWhat business processes are you changing?Who are the people that are currently executing those business processes?STAKEHOLDERWhat are you building?How will they be impacted by the chane?Week 1

57. Project BoardMake the really big project decisionsHead of departmentProject board should consist of:The project sponsor

58. A technical advisor

59. A business advisorProvide perspective and advice to the project sponsorChallenge is not to identify the 3 members but to keep the size if board to just 3.Week 1

60. ConsideringBackgrounds

61. Experiences

62. CompaniesProject TeamSome questions:What are their personal motivations?

63. How do they feel about working on this project?

64. Are they viewing it as the opportunity of a lifetime or a punishment?

65. Do they feel they have a needed skill?

66. Are they worried that they’re out of there depth?What concerns they might haveFocus on how they feel about projectShare your visionWeek 1

67. Project Organization ChartWrite down the names of everyone who’s involved in the project

68. Group according to roles

69. Chart graphicallyMapping from Project BoardWeek 1

70. Project BoardName 3CS ManagerName 1DirectorName 2IT ManagerCustomer ServiceName 1 (Advisor)Project TeamName 1 (PM)Name 2 (Design)Name 3 (Database)Name 4 (Business)Name 5 (Training)MarketingName 1 (Advisor)ITName 1 (Advisor)SalesName 1 (Advisor)Product SupplyName 1 (Advisor)Customer baseRepresented by Sales and MarketingEmxample POC TemplateWeek 1

71. To be continued…..Week 1

72. Generalize Microsoft EPMProject 2010 delivers new and innovative capabilities across the Microsoft Project family of products: Project Server 2010, Project Professional 2010, and Project Standard 2010.Week 1

74. Is Project Server 2010 for only one field?I will use Project Server 2010 for my personality work.I want to implement Project Server 2010 for SMB?……I can’t install Project Server 2010 in my computerWeek 1

75. The battle war of projectsMy project is beneficial. I do think it brings a huge benefits for organization

76. Please calm down !!!Benefit at here8 taels½ kgWeek 1

77. Project StrategicImpact viewThe primary purpose of the matrix is to derive a priority score for competing requests.Week 1

78. Analyze costSelected Projects and Unselected ProjectsWeek 1

79. Week 1

80. Credit Score850Credit Score1000Week 1

81. Project A is selectedOh my goodness !!!Calm down !!!Week 1

82. Thank you for attendingLearn Project 2010 Professional and Basics of Project Server 2010 Administrationhttp://sharepointvn.net/category/epmThuan Nguyen – ICT24H TeamEmail: nguyenthuan@ict24h.netHome: http://ict24h.netWeek 1