This was presented to the first year students doing Bachelor of Social Work, to familiarise themselves with the library and searching effectively.

1. Bachelor of Social Work
Library Training
Elizabeth Moll-Willard
elizabeth.moll-willard@uct.ac.za

2. What we will cover
1. The library website
i. Accessing resources from home (off-campus login)
ii. Finding help in the subject guide
2. Avoiding plagiarism
i. Referencing & referencing guide
3. Searching effectively
i. Recognising different publication types
ii. Boolean logic
iii. Using search engines
iv. Finding books and journal articles in Primo

3. The library website:
www.lib.uct.ac.za

4. Search for
books and
articles using
the Primo
search
engine
Useful
administrative
tools
Different
library
sections

10. Using off-campus
login

12. Insert your student number
Insert your UCT password

13. This is the licencing agreement to using the databases

15. The “.ezproxy.uct.ac.za” indicates that you are signed
on

16. Finding help in the
subject guide

17. What is a subject guide?
• Also called Library guides (or LibGuides)
• They are online help tools that are tailored to each
course / subject
• They are accessible any time any where – so are a
valuable resource for help!

21. Avoiding plagiarism

22. Plagiarism
You commit plagiarism in written work
when you use another person’s
sentences, ideas or opinions without
acknowledging them as being from
that other person.
This can take multiple forms:
OBVIOUS FORMS:
Buying / borrowing a paper and
copying it
Hiring somebody to write for you
Cutting and pasting text
Direct translations
Citing sources you didn’t use
LESS OBVIOUS FORMS:
Not giving proper credit
Not referencing images, etc
Improper paraphrasing
Failing to give a proper reference
Not acknowledging outsourcing (eg.
Data)

23. So what should you reference
Reference anything that is not your own idea.
What about policies, bills, etc?
• Both statements of FACTS and statements of LAW
need to be referenced:
Statement of Fact Statement of Law
NATO has been deployed into
the Sudan a number of times
to assist with the refugee
crisis.
Countries are prohibited from
using force to threaten the
political or territorial integrity
of another country.

24. Avoiding
plagiarism
In text
referencing
Reference
list

25. UCT Author-Date Referencing
In-text Reference list
Bourke (2007: 135) discusses that public
libraries tend to be the central hub of
activity in a community.
Bourke, C. 2007. Public libraries:
partnerships, funding and relevance.
Australasian Public Libraries and
Information Services. 20(3): 135-139.Public libraries tend to be the central
hub of activity in a community (Bourke,
2007: 135).

26. Citing
• Learn how to cite
• Choose your referencing style
• Follow the guidelines set out
• Consult your lecturer, your subject librarian and the
Writing Centre
• Practice makes perfect!
• Why should you cite?
• Adding authority to your work
• Demonstrates your knowledge of the topic
• Demonstrates your reading depth and breadth
• Protects you against committing plagiarism

28. Remember
• Start your essays/assignments/projects as soon as
possible
• Don’t rush
• Keeping track
• Cite liberally

29. Referencing:
The what,
why, when, where,
how and the which

30. What
•Referencing is acknowledging
the source of information or
ideas you have used in your
writing.
•When you don’t reference your
work, you commit plagiarism.
•The use of other people's
ideas and writing without
acknowledgement
•Plagiarism involves taking
another person's ideas, words
or inventions and presenting
them as your own
•Rewording another person's
work, without acknowledging
its source, is also plagiarism.
Why
•To distinguish your own ideas
from that of the author’s;
•To cite different points of view;
•To validate what you are
writing;
•To inform readers of the scope
and depth of your reading;
•To emphasize a position that
you agree or disagree with;
•To refer to other research that
leads up to your study;
•To highlight a pertinent point by
quoting the original;
•To enable readers to consult the
original source;
•To avoid plagiarism
When
•When you are using or referring
to somebody else's words or
ideas;
•When you use information
gained through interviewing
another person;
•When you copy the exact
words;
•When you reprint any diagrams,
illustrations, charts, and
pictures;
•When you use ideas that others
have given you in conversations
or over email.
•No need to reference
•When you are writing about
your own experiences; your
own observations; results of
an experiment ; your own
insights; your own thoughts;
your own conclusions about a
subject;
•When you are using "common
knowledge" - folklore,
common sense observations,
shared information within
your field of study or cultural
group.

31. Where
• In-text referencing:
• The format of the in-
text reference depends
on the referencing style
used.
• The reference list, a list
of works cited or a
bibliography:
• A complete reference
must also appear in a
reference list at the end
of your work.
How
• Make sure that you
gather all of the
information required to
construct the reference
at the time you gather
the information or ideas.
• Make sure that you keep
the reference details with
the information from
that source throughout
your research.
• Make sure that you know
which referencing style
your department or
lecturer requires you to
use.
• Make sure that you know
how to correctly apply
the referencing style
required.
• Allow plenty of time to
integrate the references
into your work.
When
• Which referencing style
is the right one?
• Consult your academic
department on their
preferred referencing
style.
• Referencing styles used
at the University of Cape
Town
• Please visit:
• http://www.lib.uct.ac.za
/lib/referencing-help

32. Referencing Guide
UCT Author-Date

33. Referencing Guide
• There is a detailed referencing guide on the UCT
Author-Date style available on the library website
• The UCT Author-Date style is an in-text style of
referencing, with a full bibliography at the end
• It is similar to the Harvard style and other Author-
Date styles

40. Research: Where do you start?
• Identifying search topics, identifying gaps in
knowledge and constructing a search strategy
• This allows you to cover all bases and collect
relevant information

41. Research Steps
Identify Possible Keywords
Construct Search Strategy
Identify Databases
Perform Your Search

42. Recognising different
publication types

43. You can recognise the publication type
by the reference
• Each type of reference tells you what it is
• It can be
• books
• chapters in books
• articles in journals
• conference papers, proceedings
• bills, acts, legislation
• and many more

44. Finding a BOOK
Cohen, J. 2005. How to read Freud. London: Granta
Books.

45. Finding a CHAPTER in a book:
Nightingale, D. 2009. Understanding and practicing
critical psychology. In Critical psychology: an
introduction. D. Fox, Ed. London: Sage. 68-84.

46. Finding a PRINT JOURNAL
Bojuwoye, O. 2002. Stressful experiences of first year
students of selected universities in South Africa.
Counselling Psychology Quarterly. 15 (3): 277-290.

47. Finding an ONLINE JOURNAL with a DOI
number
• Cherry, J. 2011. Animal history meets social history:
a new look at horses in South African history. South
African journal of science. 107(1/2):5-6.
DOI:10.4102/sajs.v107i1/2.495.

48. Finding an ONLINE JOURNAL
• Digby, A. 2005. Early black doctors in South Africa.
The Journal of African History. 46(3):427-454.
Available:
http://www.jstor.org/stable/10.2307/4100639
[2013, October 15].

49. Finding an ONLINE JOURNAL
• Van Wilgen, B.W. 2009. The evolution of fire and
invasive alien plant management practices in
fynbos: review article. South African Journal of
Science. 105(9-10): 335-342. Available: EBSCOHost
Academic Search Premier [2010, October 15].

50. Finding CONFERENCE PAPERS OR
PROCEEDINGS:
Poll, R. 1998. The house that Jack built: the
consequences of measuring. Proceedings of the 2nd
Northumbria International Conference on
Performance Measurement in Library &
Information Services. 7-11 September 1997.
Newcastle: Information North. 39-45.

51. Recap
Book Place of
publication
Publisher’s
name
Author’s or
editor’s name
Title of the book in
italics or underlined
Chapter in a
book
The word “IN” Author of the
chapter
Title of the
chapter
Title of the book in
italics or underlined
Page numbers
Journal Specific year Volume
number
Page numbers
Conference
papers/
proceedings
Proceedings of…
or
Conference... Symposium Papers from

52. Boolean Logic

53. Identifying Keywords
• Broader v narrow terms
• Synonyms
• Drug abuse vs narcotic abuse vs substance abuse
• British v US terminology and spelling
• Labor v Labour
Planning
Social
Development
Planning
Community
Development

54. Constructing Search Strategy
• Search Language
• Natural Language
• Terms and Connectors (Boolean Operators)
• Constructing search phrases
• Keywords
• Terms and Connectors
• Boolean Operators
• Phrases
• Brackets
• Truncation / Stemming
• Proximity searches

55. Using Boolean Operators
• Boolean Operators are used to connect and define
the relationship between your search terms.
• When searching electronic databases, you can use
the Boolean operators to either narrow or broaden
your record sets.
• The three Boolean operators are AND, OR and
NOT.

56. The Boolean Operator “AND” (narrows
search)
= Hit Using the Boolean
Operator ‘AND’ for the
topic “Abuse of cocaine”
Cocaine
Abuse

57. The Boolean Operator ‘OR’ (synonyms,
alternatives, broadens search)
= Hit
Strategies success
Using the Boolean
Operator ‘OR’ for
the topic
“Strategies for
success”

58. The Boolean Operator ‘NOT’ (exclude
certain words from your search)
= Hit
Community
organisations
collaboration
Using the Boolean
Operator ‘NOT’ to
exclude
collaboration from
the topic
“Community
organisations”

59. Phrases
• More than one word contained in “ ” to search for a
specific phrase
• “substance abuse”
• Certain databases use ( ) to signify phrases instead

60. Brackets
• Useful to combine search phrases into one using
brackets
• Using the topic “Successful strategies for community
organisations” the searches can be
• Strategies AND “community organisations”
• Success AND “community organisations”
• Using brackets:
• (strategies OR success) AND “community organisations”

61. Brackets
• Brackets avoid ambiguity:
• Strategies OR success AND “community organisations”
• It will not include arrest in the search
= Hit
success
Community
organisations
strategies

62. Truncation / Stemming
• Truncation involves the shortening of the word (*)
to allow the inclusion of plurals and similar phrases
• Eg. dev* for development BUT
• dev* - development, developmental,
developments, etc
BUT ALSO devotion, devilish, develops, devested
Best truncation would be
development*

63. Proximity Searches
• Good to use for phrases: “substance abuse”
• Abuse of a substance
• Substance that is there for abuse
• Using a proximity search you can search for your
keywords in proximity to each other
• Use the search help to find proximity searches but
in general it is designated by the “/”
• Eg. within same sentence: substance /s abuse
• Eg. within same paragraph: substance /p abuse

64. Wildcards
• If you are looking for a word that has a plural in the
word, you can use a wildcard
• Usually designated by “?”
• Eg. searching for articles on woman and women in
general
• You would use wom?n instead and it would bring results
back with both woman and women in it.

65. Using search engines

67. Using search engines (or Google)
effectively
• Keep in mind that Google is a good starting point, but that it
isn’t able to access most of our resources!
• For example – none of the EBSCOHost journals are available via
Google
• Every database has a search engine like Google – but they
are not always as intuitive as Google
• Keep in mind that Google saves searches and uses specific
algorithms to adapt to your previous searches – this gives the
efficient impression
• When using any search engine – be more specific and keep
in mind how to evaluate information
• The more specific you are, the more relevant results it will give

68. Finding books and
journal articles in Primo

69. Search for
books and
articles using
the Primo
search
engine

70. You can simply put in your search
terms and click search

71. To see the full results, sign in

73. Put in your UCT student number
and password.

74. Now you can access
the online resources.
Simply click on the
name of the item.

75. You can search in the
journal for articles
using this search box
Or you can go
browse the
journal on
the database

78. Searching databases
on their own

80. Social Services Abstract
This only searches through abstracts, so you have to
still link to the full text to read the article.

86. EBSCOHost
This has a lot of different databases that have great
journals in them

88. Databases to select:
Academic Search Premier
Africa-Wide Information
Humanities International Complete
PsycInfo
SocIndex

89. You can put your search query into
the box.
You can also
limit your
search here

90. You can just put your words into the search box

91. Limit your search results
here as needed
Download the PDF

92. Any questions?

93. Research Assistance
• Use the Library’s Virtual Reference Service at:
www.lib.uct.ac.za
• Email me
elizabeth.moll-willard@uct.ac.za
• Call me (021) 650-5944
• Set up an appointment for a consultation
93

94. Thank you!
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