This document contains an application from Raymond Valencia for an office administrator position. It includes his contact information, 6 years of work experience in administrative and human resources roles in Qatar, United Arab Emirates, Saudi Arabia and Algeria. It details his responsibilities like managing payroll, employee documents, schedules and reports. It also lists his qualifications like advanced computer skills and knowledge of HR principles, policies and local laws.

1. Position: Office Administrator
Name: RAYMOND PUNZALAN VALENCIA
PHL Address: Brgy. Tenejero, Balanga City, Bataan, Philippines
Cp. no.: +63 921 898 0674 / (047) 237 25 39
Email: yououri2003@yahoo.com / rpv31_daewooencqatar@yahoo.com
JOB COMPETITIVE SUMMARY:
A highly organized and detail-oriented Administrative Support Professional over 6-years total
work experienced, working in fast-paced environments demanding strong organizational,
technical and interpersonal skills bringing strong knowledge of carrying supervision and
coordination duties with the aim of ensuring smooth office operations. Trustworthy, ethical
and discreet, committed to superior customer services. Confident and poised in interactions
with individuals at all levels. Expertise in managing supportive administration tasks aimed at
providing assistance to all departments within the organization. Detail oriented and
resourceful in completing task, able to multi-tasked effectively. Capabilities include:
Microsoft Office Processing; Computer Operations; Filing & Data Archiving; Customer
Service & Personal Relation Officer, to manage client’s appointments and enforce office
protocols, Great and advance in Problem Solving.
Have an extensive and competitive experience in General Work in HUMAN RESOURCES
and ADMINISTRATION Department. Well aware and knowledgeable of PAYROLL,
LEAVE/EXIT/EMERGENCY APPLICATION, BOOKING FLIGHTS details, preparation
for TEMPORARY WORKING PERMIT as well as WORKING PERMIT, RESIDENT
PERMIT. Standards as commonly practiced and applied in a multi planned overseas and
domestic projects. Has the ability to adjust swiftly in a multi cultural team. Ability to work
with confidential data and handle complex issues. Have a proven exemplary performance in
the field of Human Resources Department and Administration Department.
OTHER SIGNIFICANT INFORMATION:
Language Capability : English & Filipino – Fluent in reading, writing and Speaking
Algeria Arabic – Basic Conversation
French – Basic Conversation
PERSONAL GOAL;
- To become a Valuable Employee, so that I will be in a role which challenges and
enables me to contribute an effective Efforts and Good Asset to the company.
- To have a healthy balance between my professional and personal life.
QUALIFICATIONS;
- Excellent knowledge of employee relations rules, regulations and best practices
procedures.
- Excellent English language skills – written and oral.
- Ability to identify problems and provide effective solutions.
- Sound knowledge of HR principles and practices.
- Services and qualify oriented.
- Leadership skills
- Effective interpersonal, motivational and influencing skills.
- Ability to participate in and facilitate group meetings.
- Ability to respond appropriately in unplanned and unforeseen circumstances.
COMPUTER ILLITERACY;
- Hands-on understanding and application of MICROSOFT OFFICE processing, spreadsheet
and financial system software as follows
 WPS (Wage Protection System)
 EXCEL (PIVOT) and WORD, OUTLOOK, POWERPOINT

2.  Adobe Photoshop / Adobe Acrobat
 OCIMS / BAROCON SYSTEM (PAYROLL) / PMIS
 Window XP / Windows 7 / Windows 8 / Windows 8.1 and Windows 10
 MS Word – Intermediate - Advanced;
 PowerPoint – Intermediate - Advanced;
 MS Excel – Intermediate - Advanced;
 Access –Intermediate - Advanced;
 Outlook – Advanced
EDUCATION:
COLLEGE:
BACHELOR OF SCIENCE IN INDUSTRIAL EDUCATION
(MAJOR IN AUTOMOTIVE MECHANICS)
BATAAN POLYTECHNIC STATE UNIVERSITY (Formerly BPSC)
Capitol Compound, Balanga City, Bataan Philippines
HIGH SCHOOL:
BATAAN NATIONAL HIGH SCHOOL
National Road, Roman Superhighway, Balanga City, Bataan
ELEMENTARY:
BALANGA ELEMENTARY SCHOOL
Talisay Street Balanga City, Bataan
OTHER KNOWLEDGE:
 Great Organizational Skills
 Ability to compose correspondence
 Answer phones and schedule appointments
 Handle additional tasks as directed by HR Manager
 Good Computer Skills
 Risk Management
 Project Management
 Attention to detail and ability to cope with crisis and difficult situations
 Employee management
 Effective time management, priority setting and planning skills.
 Leadership skills
 Ability to participate in and facilitate group meetings
 Ability to respond appropriately in unplanned and unforeseen circumstances.
Working knowledge on the following software
 Different word processing software (MS Word, Mailing Merge, etc.)
 Different spreadsheet software (MS Excel, Hyperlink, Formula. etc.)
 Different presentation software (MS PowerPoint, Photo Paint, Adobe Photoshop, Adobe
Acrobat. etc.)
Automation Skills:
MS Word – Intermediate - Advanced;
Format documents to a specific requirement by creating, applying and modifying styles
Quickly and effectively insert and modify tables and drawing objects
Competently use Mail Merge to send a document to multiple recipients
Use and understand Outlining techniques to speed up document creations
Accurately apply and edit document formatting and section breaks to manage longer documents
PowerPoint – Intermediate - Advanced;
Customize the PowerPoint environment, Customize a design template, Add diagrams to your presentation; Use
the various options to customize slide shows, Use PowerPoint to collaborate on a presentation, Finalize a
presentation

3. MS Excel – Intermediate - Advanced;
Customizing the Work Area, Advanced Formulas, Pivot Tables, Working with Multiple Worksheets,
Consolidating and Analyzing Data, Protection and Display Options, Introduction to Macros
Access –Intermediate - Advanced;
Outlook – Advanced
Working knowledge in operating the following equipments:
 Printer, Scanner
 Desktop Computers, Laptop
WORK EXPERIENCES:
Company: DAEWOO E & C
Position: OFFICE ADMINISTRATOR (PAYROLL & ADMIN)
Project: New Orbital Highway & Truck Route Contract 4
Location: P.O. Box 61050, Al Khor, State of Qatar
Date: November 5, 2015 up to November 4, 2016 (Finish Contract)
Duties & Responsibilities:
Human Resources Department
- In-charge for Wage Protection System (WPS) – is a comprehensive electronic
system initiated by ministry of Labour (QATAR) and social affairs and CBQ to
monitor and document the process of worker wage payment at the establishments
subject to the Labour law no. (14) of 2004, with the view to ensuring that
employers are committed to the wage payment process systematically and in
timely manner pursuant to the Rules and Conditions provided for in the Labour
Law.
- Responsible for Human Resources Department PAYROLL Team
- Can settled payroll higher than QAR 15,000,000.00 (FIFTEEN MILLION
QATAR RIYAL) for the manpower count of 4,175 under Barocon System.
(Daewoo System)
- Responsible for settlement of every employee, DEDUCTION, ANNUAL
LEAVE, GRATUITY, and other Payment under HR company rules is concern.
- Responds to verbal and written communication and liaises internally and
externally to respond to, share information, clarify details, and ensure follow-up
by relevant personnel on emergent issues.
- Produces timely, accurate and well formatted documents using various word
processing, spreadsheet and presentation software packages, including creation of
tables, spreadsheets, presentations and reports. Enters and collects data, and
compiles relevant statistical information and reports. Drafts agendas, gathers
background materials, attends and records proceedings, prepares and distributes
minutes, and takes follow-up actions. Maintains a bring-forward system.
General Affairs Administration Department
- Assists in developing, reviewing and upgrading the employee relations policies
and procedures and ensures their implementation.
- Administers the HR services in precise and timely manners; and ensures a high
quality standard is applied to all transactions.
- Monitors and controls employees’ attendance data including leaves, to ensure
timely processing and compliance with related policies.
- Handles and controls all employees; transactions related to loans, advances,
reimbursements and allowances to ensure their compliance with pertaining
policies.
- Assist in investigating and conducting disciplinary cases, prepare case briefs, and
follow up with regards to the agreed/decided actions.

4. - Coordinates with recruitment and business partnership section to plan and arrange
induction program for new recruits, as well as advices them on every new
employee relations policies and procedure.
- Coordinates the planning of the employees’ leaves with the different
divisions/departments.
- Coordinates the planning of the employees’ leaves with the different
divisions/departments.
- Manages the resolution of employee HR inquiries and grievances while ensuring
adequate support is provided to employees.
- Processes and communicates employees’ action letters (i.e. promotions, salary
adjustment, disciplinary actions. etc.).
- Communicates and circulates new/updated policies, procedures and regulation to
all Employees.
- Administers Company long service awards and certificates issuance and
distribution.
- Verifies payment to employees (e.g. expense claims, loans, advanced payments)
and obtains required approvals, and loads the approved transaction in to the
BAROCON system.
- Creates, maintains, and updates employees’ files while ensuring their
confidentiality.
- Reviews insurance policy and determines medical coverage, as well as ensures
that adequate medical insurance is provided to DAEWOO E & C employees and
their eligible dependents.
- Monitoring and updating of Manpower under Administration Department.
- In-charge for Time Sheet, to assign the manpower for their Work Venue, to give
instructions of their duties and responsibilities.
- To make over all reports about the total of works of every manpower, for the
monthly Cut-off payroll.
- To issue payslip and issuance of TimeSheet for all the personnel under
Administration Department.
- In charge for the transportation request under Admin Department.
- Scheduling of transportation of every Arrival and Departure for the whole
company manpower (Korean and Foreign Country National).
- Handling over the Passport, E-ticket and Immigration Letter for every departure
manpower.
- Making record for every transport request for every driver Bus, Light Vehicle and
other necessary driver under the Admin Department.
- To inform and to make schedule of the admin manpower for their Blood
Grouping, Medical and other necessary information that they need to know as
soon as possible.
Company: GEUMWHA PSC. CO., LTD.
Position: OFFICE ADMINISTRATOR
Project: BARAKAH NUCLEAR POWER PLANT (BNPP)
Location: P.O. Box 133059, ME 10, Plot No. 65, M4, Musaffa, Abu Dhabi, United Arab Emirates
Date: December 02, 2013 – June 23, 2015
Duties & Responsibilities:
- Responsible for HUMAN RESOURCES and ADMINISTRATION Department is
concern, regarding with PAYROLL, SALARY, and SCHEDULER of
TRAINING PROGRAMME AND TARGETS FOR BNPP, MOBILIZATION and
DE-MOBILIZATION of MANPOWER.
- Providing Administrative Support to all Manpower and coordinate with the
Manager’s.

5. - Coordinate extensive domestic and international travel (air and ground); prepare
detailed itineraries.
- Coordinate complex logistics, visa applications and security for traveling
employees
- Preparing Daily Manpower report. Make local purchase orders for administration
control office supplies and items for every Costumer is comprise.
- Prepares necessary correspondences, faxes and send e-mails instantly as
Procedure of the organizations.
- Maintains confidential filling system and follow company rules and regulations
and policies are concern.
- Performs general clerical works for administration accordingly with my manager
from time to time.
Company: TOTAL SAFETY ARABIA LTD.
Downstream/Midstream Department
Position: ADMINISTRATOR – Downstream and Midstream
Project: Total Safety Arabia Ltd. Co.
Location: 113533 Salman Al Farisi Street
Al-Khaldiya District Dammam, Kingdom of Saudi Arabia
Date: June 2013 – September 2013
Duties & Responsibilities:
DOWNSTREAM ADMINISTRATOR
- In-charge of administrative and documentation for allotted division (Downstream
and Midstream) correspondents, Revenue Reports, receiving registering and
retrieving documents, and other duties in order to provide efficient operational and
technical requirements.
- Processes and coordinates with other department for Mobilization and
Demobilization, and other relevant issues which are related to administering
Affairs and Welfare is concerning.
- Coordinates with suppliers/vendors International like USA, Bahrain, Dubai, Qatar,
preparing invoices, receipts, delivery notes, and preparing payment order with the
Help of Accountants responsible.
- Perform General Clerical works for Downstream Administration.
- Make local purchase orders for administration control office supplies and items
for every Costumer is comprise.
- Prepares necessary correspondences, faxes and send e-mails instantly as
Procedure of the organizations.
- Maintains confidential filling system and follow company rules and regulations
and policies are concern.
- Performs general clerical works for administration accordingly with my manager
from time to time.
Company: DAEWOO ENGINEERING & CONSTRUCTION
Administration Department
Position: ADMINISTRATOR
Project: (AOFP) Algeria Oman Fertilizer Plant Project
Location: B.P.77 Mersat Hadjadj, Bethiuoa, Oran Algeria
Date: June 2010 – April 2013
Duties & Responsibilities

6. OFFICE ADMINISTRATOR
 In-charge of administrative and documentation for allotted division (General Affair,
TWP (Temporary Working Visa, Working Permit, Resident Permit, Air Ticketing for
Flight Bookings) correspondents, report notes, receiving registering and retrieving
documents, and other duties in order to provide efficient operational and technical
requirements.
 Processes and coordinates with other department for documentation requirements
work instructions and other relevant issues which are related to administering General
Affairs and Welfare is concerning.
 Coordinates with Company Airlines Agencies, preparing invoices, receipts, and
preparing necessary documents for Visa's, as well as Resident Permit.
 Perform General Clerical works for Administration.
 Prepares necessary correspondences, faxes and send e-mails.
 Maintains confidential filling system and follow company rules and regulations and
policies are concern.
 Performs general clerical works for administration accordingly with my manager from
time to time.
In charge for the following;
1. TEMPORARY WORKING PERMIT (TWP) PREPARATION
2. WORKING PERMIT (WP) PREPARATION
3. ARRIVAL PICK-UP FCN (FOREIGN COUNTRY NATIONAL) AT THE
INTERNATIONAL AND DOMESTIC AIRPORT
4. TIMESHEET CONROLLING AND ASSISTANCE.
PERSONAL DATA:
Nickname : Mond
Sex : Male
Civil Status : Single - (Single Father with 3 Children’s)
Date of Birth : 12 June 1984
Place of Birth : Balanga City, Bataan, Philippines
Height : 5’9”
Weight : 95kg
Blood Type : “A+”
Passport : EC2915025
Date Issued : 05-December-2014
Date Expired : 04-December-2019
Place Issued : PE ABU DHABI
Other Contacts : +63 921 898 0674 / (047) 237 25 39
Current Location : Brgy. Tenejero (Bliss), Balanga City, Bataan, Philippines, 2100
REFERENCE PERSON:
Available upon request
I hereby certify that the above information is true and correct to the best of my knowledge.
RAYMOND P. VALENCIA
Office Administrator