This document outlines the 5S methodology for organizing and standardizing a workplace. The 5S steps are: Sort, Set in Order, Shine, Standardize, and Sustain. For each step, the document defines the key activities and provides levels for achieving the goals of that step, from just beginning to continuously improving. Implementing 5S is intended to create a more efficient work environment through eliminating waste, improving storage of needed items, maintaining cleanliness and safety, and sustaining high standards of organization.

3. SORTING – SEIRI
Eliminate all the things in the
workplace that are not being used
and store them away.
Separate items that are needed from
those that are unneeded. Eliminate
the un-needed.
Divide items into 3 categories
Retain,
Return, and
Rid.

4. SORTING- ACHIEVING LEVELS
LEVEL 1
JUST
BEGINNING
LEVEL 2
FOCUS ON
BASICS
LEVEL 3
MAKE IT
VISUAL
LEVEL 4
FOCUS ON
RELIABILITY
LEVEL 5
CONTINOUSLY
IMPROVE
Needed and
not needed
items are mixed
throughout the
work area.
Needed and
not needed
items are
identified.
Those not
needed are
removed from
work area.
Initial cleaning
has been
performed and
sources of spills
and messes are
identified and
corrected.
Work area has
documented
housekeeping
responsibilities
and schedules
and the
assignments
are consistently
followed.
Cleanliness
problems are
identified and
mess
prevention
actions are in
place.

6. SET IN ORDER - SEITON
 Arrange the items used on a daily
basis so that they can be easily
accessed and quickly stored.
 Keep needed items in the right
place for fast and easy retrieval.
 Find a place for everything and put
everything in its place Organizing,
arranging, and storing material and
Equipment and information.

7. SET IN ORDER - ACHIEVING LEVELS
LEVEL 1
JUST
BEGINNING
LEVEL 2
FOCUS ON
BASICS
LEVEL 3
MAKE IT
VISUAL
LEVEL 4
FOCUS ON
RELIABILITY
LEVEL 5
CONTINOUSLY
IMPROVE
Items are
placed
randomly
throughout the
workplace.
Needed items
are safely
stored and
organized
according to
frequent of use.
Needed items
are outlined,
dedicated,
locations are
properly
labeled and
required
quantities are
determined.
Needed items
in work area
minimized in
number and
are properly
arranged for
retrieval and
use.
Needed items
can be
retrieved within
30 seconds and
require a
minimum
number of
steps.

8. Implementation Set In Order

9. SHINE - SEISO
 Remove all the dirt and grime and
keep it that way daily.
 Ensure all equipment is running
correctly. Keep the workplace
swept and clean.
 Cleaning the workplace and
maintaining its appearance daily
by establishing preventive
measures to produce ongoing
cleanliness.

10. SHINE - ACHIEVING LEVELS
LEVEL 1
JUST
BEGINNING
LEVEL 2
FOCUS ON
BASICS
LEVEL 3
MAKE IT
VISUAL
LEVEL 4
FOCUS ON
RELIABILITY
LEVEL 5
CONTINOUSLY
IMPROVE
Key work items
checked are not
identified and
are unmarked.
Key work area
items to be
checked are
identified and
acceptable
performance
levels
documented.
Visual controls
and identifiers
are established
and marked for
the work area,
equipment,
files and
supplies.
Inspection
occurs during
daily cleaning
of work areas
and equipment
and supplies.
Potential
problems are
identified and
counter
measures are
documented.

12. STANDARDIZE - SEIKETSU
 Create a system of tasks and
procedures that will reinforce the
steps of 5s on a daily basis.
 Utilize a standard approach for task
completion.
 Maintain and make them Habitual.
 SORT
 SET IN ORDER
 SHINE

13. STANDARDIZE - ACHIEVING LEVELS
LEVEL 1
JUST
BEGINNING
LEVEL 2
FOCUS ON
BASICS
LEVEL 3
MAKE IT
VISUAL
LEVEL 4
FOCUS ON
RELIABILITY
LEVEL 5
CONTINOUSLY
IMPROVE
Work area
methods are
not consistently
followed and
are
undocumented.
Work group has
documented
agreements for
needed items
organization
and work area
controls.
Work group has
documented
agreements on
visual controls,
labeling of
items and
required
quantities of
needed items.
Reliable methods
and standards for
housekeeping,
daily inspections,
and workplace
arrangement are
documented, and
followed by all
the members of
the group.
Reliable methods
and standards for
housekeeping,
daily inspections,
and workplace
arrangement are
shared and are
used throughout
similar work
areas.

14. Standardize The work flow

15. SUSTAIN - SHISUKE
o Create a motivational culture of 5s in
the workplace and maintain the
results of your efforts.
o Maintain established processes.
o Ongoing application of knowledge,
skills, and abilities gained, from the
5s process in order to improve
organizational wide effectiveness.

16. SUSTAIN - ACHIEVING LEVELS
LEVEL 1
JUST
BEGINNING
LEVEL 2
FOCUS ON
BASICS
LEVEL 3
MAKE IT
VISUAL
LEVEL 4
FOCUS ON
RELIABILITY
LEVEL 5
CONTINOUSLY
IMPROVE
Work area
checks are
randomly
performed and
there is no
visual
measurement
of 5s.
Initial 5s level
has been
determined,
and
performance is
documented
and posted in
work area.
Work group is
routinely
checking area
to maintain 5s
agreements.
Sources and
frequency of
problems are
documented as
part of routine
work, root causes
are identified and
corrective action
plans are
developed.
Root causes are
eliminated and
improvement
actions focus
on developing
preventive
methods.

17. Benefits of 5S
 5s becomes a part of
the regular work
routine.
 Less waste improved
efficiency
 Reduced space for
storage
 Improved
maintenance
 Improved Safety
 Better, more
committed employees
 Improved Quality
 Etc..

20. THANK YOU!!
Questions are Appreciated..