- How to manage all your contacts with their contact details (e-mail, various phone numbers, addresses, etc. ) in Outlook.
- How to create your own distribution list.
Databases are collections of related files or integrated data that can be processed and stored electronically using database management systems like Microsoft Access. Key database concepts include tables, queries, forms, and reports. Tables store data in records and fields, queries search and filter data, forms display and enter data, and reports present data for printing. Databases offer advantages like sharing data across departments, security controls, fewer duplicate files, and improved data integrity compared to traditional paper-based systems.
This document describes the requirements for an address book application. It must allow the user to add, edit, and delete contacts from the address book. The contacts can be sorted alphabetically by name or by zip code. The contacts can be printed in a mailing label format. The user can create new address books, open existing ones, and save the current address book. The interface includes options to add, edit, delete contacts and to sort the contacts.
IRTES Conferences & IJRTESH Journals
(1) This year: 2020
Submit your paper for publishing in IJRTESH journals-2020.
Register now to catch the early bird submission deadline
(2) Next year: 2021
International Multidisciplinary IRTES-2021 Conference with 4-day rich tour program.
Register now to catch the very early bird submission deadline
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This document provides instructions for using mail merge in Microsoft Word 2010. It explains how to create a data source document in Excel, use the mail merge wizard to connect to the data source, insert merge fields into a Word document template, and complete the mail merge. The mail merge wizard is a 6 step process that allows selecting the document type, connecting to a data source, writing the document template, previewing the results, and completing the merge. Key aspects covered include creating the Excel data source, filtering and sorting records, inserting address blocks and individual fields, and using the mailings tab to manage mail merges.
This document provides a guide to using EndNote, a citation management software. It explains what citations and bibliographies are, and how to perform common tasks in EndNote like creating references manually or importing them from databases, organizing references into groups, inserting citations into Word documents, and synchronizing EndNote desktop and online libraries. The guide also notes that output styles can be edited and questions are welcome. It aims to help users manage references and citations effectively using EndNote.
This document provides an overview and comparison of EndNote and EndNote Web bibliographic management software. Both tools help organize references and citations and integrate with word processing to automatically generate bibliographies. EndNote is installed on a personal computer while EndNote Web is browser-based. Key differences are that EndNote Web is free while EndNote requires purchase, and EndNote allows for more customization and storage of full text files. The document reviews how to set up accounts, build reference libraries by direct export, manual import, or entering references manually, and use the Cite While You Write feature to cite references in Word documents.
Endnote is a reference management software that allows users to import references from databases like PubMed and Web of Science, manually add references, insert citations into a Word document, and automatically generate bibliographies in various formats. Key features include storing references in a searchable database, eliminating errors by recognizing duplicate references, and formatting citations and bibliographies with just a few clicks. The tutorial covered how to install Endnote, import references from various sources, add references manually, insert citations into a Word doc, and format the bibliography.
This document provides an agenda and instructions for a library session covering various chemistry research tools including EndNote, ACS Publications, SciFinder, Web of Science, and Interlibrary Loan. It includes steps for setting up and using EndNote, searching databases, exporting citations, and inserting citations into papers using EndNote.
Databases are collections of related files or integrated data that can be processed and stored electronically using database management systems like Microsoft Access. Key database concepts include tables, queries, forms, and reports. Tables store data in records and fields, queries search and filter data, forms display and enter data, and reports present data for printing. Databases offer advantages like sharing data across departments, security controls, fewer duplicate files, and improved data integrity compared to traditional paper-based systems.
This document describes the requirements for an address book application. It must allow the user to add, edit, and delete contacts from the address book. The contacts can be sorted alphabetically by name or by zip code. The contacts can be printed in a mailing label format. The user can create new address books, open existing ones, and save the current address book. The interface includes options to add, edit, delete contacts and to sort the contacts.
IRTES Conferences & IJRTESH Journals
(1) This year: 2020
Submit your paper for publishing in IJRTESH journals-2020.
Register now to catch the early bird submission deadline
(2) Next year: 2021
International Multidisciplinary IRTES-2021 Conference with 4-day rich tour program.
Register now to catch the very early bird submission deadline
https://irtes.org/
This document provides instructions for using mail merge in Microsoft Word 2010. It explains how to create a data source document in Excel, use the mail merge wizard to connect to the data source, insert merge fields into a Word document template, and complete the mail merge. The mail merge wizard is a 6 step process that allows selecting the document type, connecting to a data source, writing the document template, previewing the results, and completing the merge. Key aspects covered include creating the Excel data source, filtering and sorting records, inserting address blocks and individual fields, and using the mailings tab to manage mail merges.
This document provides a guide to using EndNote, a citation management software. It explains what citations and bibliographies are, and how to perform common tasks in EndNote like creating references manually or importing them from databases, organizing references into groups, inserting citations into Word documents, and synchronizing EndNote desktop and online libraries. The guide also notes that output styles can be edited and questions are welcome. It aims to help users manage references and citations effectively using EndNote.
This document provides an overview and comparison of EndNote and EndNote Web bibliographic management software. Both tools help organize references and citations and integrate with word processing to automatically generate bibliographies. EndNote is installed on a personal computer while EndNote Web is browser-based. Key differences are that EndNote Web is free while EndNote requires purchase, and EndNote allows for more customization and storage of full text files. The document reviews how to set up accounts, build reference libraries by direct export, manual import, or entering references manually, and use the Cite While You Write feature to cite references in Word documents.
Endnote is a reference management software that allows users to import references from databases like PubMed and Web of Science, manually add references, insert citations into a Word document, and automatically generate bibliographies in various formats. Key features include storing references in a searchable database, eliminating errors by recognizing duplicate references, and formatting citations and bibliographies with just a few clicks. The tutorial covered how to install Endnote, import references from various sources, add references manually, insert citations into a Word doc, and format the bibliography.
This document provides an agenda and instructions for a library session covering various chemistry research tools including EndNote, ACS Publications, SciFinder, Web of Science, and Interlibrary Loan. It includes steps for setting up and using EndNote, searching databases, exporting citations, and inserting citations into papers using EndNote.
The document provides tips and tricks for using various Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and OneNote. It discusses how to use mail merge in Word to send personalized letters, utilize the backstage view and ribbon in Excel, create presentations with impact using PowerPoint themes and graphics, organize email messages with Outlook's search and flagging tools, and create new notebooks and sections in OneNote.
This document provides an overview of advanced formatting techniques in Microsoft Excel 2007, including:
- Applying conditional formatting using predefined rules or custom rules. Creating, editing, and deleting conditional formatting rules.
- Using conditional formatting options like icon sets, data bars, and color scales. Applying number, fraction, and scientific formatting.
- Creating custom number formats. Applying wrap text and shrink to fit options.
- Using AutoFilter to filter a worksheet by values, colors, icons or other cell attributes. Filtering and sorting using conditional formatting.
- Features for applying number formats, deleting custom formats, using AutoFilter, wrapping text, and shrinking text are summarized.
Mendeley is a desktop and web program for managing and sharing research papers. It allows users to import papers and references from databases like PubMed and Google Scholar. Users can organize papers into folders, annotate documents, and collaborate on groups. The desktop program syncs with the web version, allowing access to papers anywhere. References can be cited in Word and LaTeX documents.
This document discusses CSS (Cascading Style Sheets) and how it is used to style HTML elements. It defines CSS as a language used to define styles for presentation of HTML elements. It then explains the different ways to insert CSS - external style sheets stored in .css files, internal style sheets defined in the <style> tag, and inline styles added directly to HTML elements. Finally, it covers CSS syntax using selector and declaration blocks and the different types of CSS selectors like element, id, and class selectors.
The document provides an introduction and advanced tutorial for using EndNote, covering its key capabilities such as creating a reference library, linking citations in documents, and generating bibliographies in various styles. It also reviews how to import and export references, insert citations, format bibliographies, find and use help resources, and customize EndNote for tasks like creating annotated bibliographies. The tutorial includes screenshots to illustrate navigating the EndNote interface and performing common functions.
This document provides an overview of a Microsoft Access training class. It includes information about the instructor, lessons that will be covered, and instructions for the class. The main topics covered are exploring the Access environment, building a database, maintaining a database, and querying a database. The document outlines learning objectives for each lesson and provides guidance for class activities.
This document provides instructions for linking tables in MS Access to allow selecting values from one table and storing the key values in another table using list boxes and subforms. It explains how to create a form with a list box to select a value from one table and store the key in a linked table. A subform is then added to display additional details from the linked table, and VBA code is used to update the subform when the list box selection changes.
This document provides an overview of Microsoft Access 2010, including how to get started with Access databases. It covers topics such as understanding relational databases, exploring an Access database, creating tables and relating tables using primary keys. The document also describes how to enter and edit data, as well as important database terminology.
MS Access 2010 contains a ribbon interface with tabs and commands organized into groups. It also includes a status bar, navigation pane, views, and a customizable quick access toolbar. The ribbon allows accessing tools to explore, create, import, and manage database objects and data. Key interface elements are the ribbon, file menu, Home, Create, External Data, Database Tools, and Fields tabs for accessing commands to work with Access objects, tables, queries and more.
This document provides an introduction to Microsoft Access, covering how to start Access, open and work with databases and their objects like tables and queries. It describes database concepts like records and fields, and how to navigate, edit, and format datasheets. The summary reviews how to open, edit, delete and select data in a table, as well as change layouts, print, and close databases in Access.
The document provides instructions for creating a simple database application in Visual Studio .NET using a Windows Forms application and service-based database:
1. It instructs the user to create a new Windows Forms application, add a service-based database, and configure a dataset to connect to the database tables.
2. It then guides the user to design a database table with sample columns and data types using the Table Designer.
3. Finally, it shows how to drag the database table from the data sources window onto the Windows form to display and interact with the table data.
This document provides instructions for using Microsoft Excel 2007, including how to:
1) Open the program by clicking "Start" and searching for "Microsoft Office Excel 2007" or finding it in "All Programs".
2) Enter data by typing numbers in cells and formulas using cell references and operators like addition and multiplication.
3) Save files by clicking "File", "Save As", and providing a file name.
4) Open saved files by clicking "File", "Open" and selecting the saved file.
This document discusses how to create and modify queries in Microsoft Access. It covers how to create queries using the Simple Query Wizard or Query Design View, how to sort, filter and find data using queries, and how to apply AND and OR criteria to queries. It also discusses formatting query results and switching between Design View and the datasheet.
The document discusses various database concepts in Microsoft Access including relationships between tables, creating select queries using the query design grid, building forms to enter and display data, generating reports from tables, and careers related to database administration. It provides step-by-step instructions on linking tables using primary and foreign keys, designing select queries, building basic forms, and generating simple reports from tables in Access.
This document provides an overview of Microsoft Access and how to create and manage databases. It discusses database files, tables, fields, and data types. It then explains how to create new databases and tables, enter and manipulate data, and generate forms and reports. The key steps covered include using wizards to easily set up databases, tables, forms and reports, and switching between design and datasheet views to enter and edit information.
This document provides an overview of various features in Microsoft Outlook, including search functions, setting up out of office messages, creating rules to automate email workflows, managing tasks, using categories to organize emails and calendar items, recovering deleted items, and adding folders to favorites. It includes instructions for common Outlook tasks like searching, configuring out of office settings, creating rules, adding categories, and more. Exercises are provided throughout to allow users to practice the different Outlook features covered.
The document provides instructions for using Microsoft Outlook 2010 for managing contacts. It describes how to access and add contacts to the address book, sort contacts, search for specific contacts, edit or delete existing contacts, and print the contact list. The address book contains names, email addresses, phone numbers, and distribution lists from the Global Address List, Outlook Address Book, and Personal Address Book. Contacts can be sorted by name or other fields and searched by name, email, or other fields.
This document provides instructions for various functions in Microsoft Outlook 2013, including creating and formatting email messages, adding signatures and filtering junk email, managing contacts and calendars, customizing views, using templates and forms, delegating access, and archiving old emails and other items. It covers the basic, intermediate, and some advanced features available in Outlook 2013.
This document provides instructions for performing a mail merge in Microsoft Word. It explains that a mail merge allows you to merge data from a source, like an Excel file or Access database, into a Word document to create customized documents. The document outlines the 5 steps to set up and perform a mail merge: 1) Set up the main document, 2) Connect the data source, 3) Refine the data, 4) Add merged fields, and 5) Preview and complete the merge. It also provides examples of how to create labels using the mail merge function.
This document provides instructions for using various features in Microsoft Outlook 2010, including favorites, folders, signatures, templates, calendars, and tasks. It describes how to create and use folders to organize emails, how to create and add signatures, how to create and use templates for common emails, and how to create and assign tasks. Shortcuts for accessing these features via the ribbon or quick access toolbar are also outlined.
The document provides tips and tricks for using various Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and OneNote. It discusses how to use mail merge in Word to send personalized letters, utilize the backstage view and ribbon in Excel, create presentations with impact using PowerPoint themes and graphics, organize email messages with Outlook's search and flagging tools, and create new notebooks and sections in OneNote.
This document provides an overview of advanced formatting techniques in Microsoft Excel 2007, including:
- Applying conditional formatting using predefined rules or custom rules. Creating, editing, and deleting conditional formatting rules.
- Using conditional formatting options like icon sets, data bars, and color scales. Applying number, fraction, and scientific formatting.
- Creating custom number formats. Applying wrap text and shrink to fit options.
- Using AutoFilter to filter a worksheet by values, colors, icons or other cell attributes. Filtering and sorting using conditional formatting.
- Features for applying number formats, deleting custom formats, using AutoFilter, wrapping text, and shrinking text are summarized.
Mendeley is a desktop and web program for managing and sharing research papers. It allows users to import papers and references from databases like PubMed and Google Scholar. Users can organize papers into folders, annotate documents, and collaborate on groups. The desktop program syncs with the web version, allowing access to papers anywhere. References can be cited in Word and LaTeX documents.
This document discusses CSS (Cascading Style Sheets) and how it is used to style HTML elements. It defines CSS as a language used to define styles for presentation of HTML elements. It then explains the different ways to insert CSS - external style sheets stored in .css files, internal style sheets defined in the <style> tag, and inline styles added directly to HTML elements. Finally, it covers CSS syntax using selector and declaration blocks and the different types of CSS selectors like element, id, and class selectors.
The document provides an introduction and advanced tutorial for using EndNote, covering its key capabilities such as creating a reference library, linking citations in documents, and generating bibliographies in various styles. It also reviews how to import and export references, insert citations, format bibliographies, find and use help resources, and customize EndNote for tasks like creating annotated bibliographies. The tutorial includes screenshots to illustrate navigating the EndNote interface and performing common functions.
This document provides an overview of a Microsoft Access training class. It includes information about the instructor, lessons that will be covered, and instructions for the class. The main topics covered are exploring the Access environment, building a database, maintaining a database, and querying a database. The document outlines learning objectives for each lesson and provides guidance for class activities.
This document provides instructions for linking tables in MS Access to allow selecting values from one table and storing the key values in another table using list boxes and subforms. It explains how to create a form with a list box to select a value from one table and store the key in a linked table. A subform is then added to display additional details from the linked table, and VBA code is used to update the subform when the list box selection changes.
This document provides an overview of Microsoft Access 2010, including how to get started with Access databases. It covers topics such as understanding relational databases, exploring an Access database, creating tables and relating tables using primary keys. The document also describes how to enter and edit data, as well as important database terminology.
MS Access 2010 contains a ribbon interface with tabs and commands organized into groups. It also includes a status bar, navigation pane, views, and a customizable quick access toolbar. The ribbon allows accessing tools to explore, create, import, and manage database objects and data. Key interface elements are the ribbon, file menu, Home, Create, External Data, Database Tools, and Fields tabs for accessing commands to work with Access objects, tables, queries and more.
This document provides an introduction to Microsoft Access, covering how to start Access, open and work with databases and their objects like tables and queries. It describes database concepts like records and fields, and how to navigate, edit, and format datasheets. The summary reviews how to open, edit, delete and select data in a table, as well as change layouts, print, and close databases in Access.
The document provides instructions for creating a simple database application in Visual Studio .NET using a Windows Forms application and service-based database:
1. It instructs the user to create a new Windows Forms application, add a service-based database, and configure a dataset to connect to the database tables.
2. It then guides the user to design a database table with sample columns and data types using the Table Designer.
3. Finally, it shows how to drag the database table from the data sources window onto the Windows form to display and interact with the table data.
This document provides instructions for using Microsoft Excel 2007, including how to:
1) Open the program by clicking "Start" and searching for "Microsoft Office Excel 2007" or finding it in "All Programs".
2) Enter data by typing numbers in cells and formulas using cell references and operators like addition and multiplication.
3) Save files by clicking "File", "Save As", and providing a file name.
4) Open saved files by clicking "File", "Open" and selecting the saved file.
This document discusses how to create and modify queries in Microsoft Access. It covers how to create queries using the Simple Query Wizard or Query Design View, how to sort, filter and find data using queries, and how to apply AND and OR criteria to queries. It also discusses formatting query results and switching between Design View and the datasheet.
The document discusses various database concepts in Microsoft Access including relationships between tables, creating select queries using the query design grid, building forms to enter and display data, generating reports from tables, and careers related to database administration. It provides step-by-step instructions on linking tables using primary and foreign keys, designing select queries, building basic forms, and generating simple reports from tables in Access.
This document provides an overview of Microsoft Access and how to create and manage databases. It discusses database files, tables, fields, and data types. It then explains how to create new databases and tables, enter and manipulate data, and generate forms and reports. The key steps covered include using wizards to easily set up databases, tables, forms and reports, and switching between design and datasheet views to enter and edit information.
This document provides an overview of various features in Microsoft Outlook, including search functions, setting up out of office messages, creating rules to automate email workflows, managing tasks, using categories to organize emails and calendar items, recovering deleted items, and adding folders to favorites. It includes instructions for common Outlook tasks like searching, configuring out of office settings, creating rules, adding categories, and more. Exercises are provided throughout to allow users to practice the different Outlook features covered.
The document provides instructions for using Microsoft Outlook 2010 for managing contacts. It describes how to access and add contacts to the address book, sort contacts, search for specific contacts, edit or delete existing contacts, and print the contact list. The address book contains names, email addresses, phone numbers, and distribution lists from the Global Address List, Outlook Address Book, and Personal Address Book. Contacts can be sorted by name or other fields and searched by name, email, or other fields.
This document provides instructions for various functions in Microsoft Outlook 2013, including creating and formatting email messages, adding signatures and filtering junk email, managing contacts and calendars, customizing views, using templates and forms, delegating access, and archiving old emails and other items. It covers the basic, intermediate, and some advanced features available in Outlook 2013.
This document provides instructions for performing a mail merge in Microsoft Word. It explains that a mail merge allows you to merge data from a source, like an Excel file or Access database, into a Word document to create customized documents. The document outlines the 5 steps to set up and perform a mail merge: 1) Set up the main document, 2) Connect the data source, 3) Refine the data, 4) Add merged fields, and 5) Preview and complete the merge. It also provides examples of how to create labels using the mail merge function.
This document provides instructions for using various features in Microsoft Outlook 2010, including favorites, folders, signatures, templates, calendars, and tasks. It describes how to create and use folders to organize emails, how to create and add signatures, how to create and use templates for common emails, and how to create and assign tasks. Shortcuts for accessing these features via the ribbon or quick access toolbar are also outlined.
This document provides an overview and instructions for using key features in Microsoft Outlook 2010. It is divided into two sections: The Big Differences, which outlines major changes from previous versions; and General Overview, covering basic usage of Outlook's email, calendar, contacts, and other components. Key points include updated copy/paste options, recalling sent emails, enhanced signatures and views, conversation view for threading emails, and tools for managing file size like cleaning up conversations and emptying folders.
Microsoft Outlook Training by Fahad.pptxFahad Khan
Microsoft Outlook 2016 and onwards Complete Training by Fahad Khan Khattak please comment if you like. no more editing or changes are required just download and present.
This document provides an overview of email features in Microsoft Outlook 2010, including:
1. Quick Steps allow users to apply multiple actions like moving or forwarding messages with one click.
2. Folders and categories help organize emails and identify them with colors.
3. Search folders use criteria to view messages from different folders in one place, like all unread emails.
This document discusses working with tables and templates in LibreOffice. It provides information on creating and formatting tables, including adding borders, backgrounds, headers and footers. Templates are described as models used to create other documents. The document outlines how to create, edit, import, export and organize templates using the template management dialog box. Templates can be saved, installed from other sources, and deleted.
Windows Explorer allows you to view and manage files and folders on your computer. You can create new folders, rename files and folders, select multiple items, copy, move, and delete files or folders. Deleted items go to the Recycle Bin and can be restored. Shortcuts provide quick access to files and folders. Files and folders can be sorted, grouped, and different views selected to organize them.
This document provides an introduction to data analysis using Microsoft Excel. It discusses the importance of data analysis and defines key terms like data, information, and knowledge. It also covers the Excel environment and basic functions for entering, organizing, and analyzing data, including sorting, filtering, formatting, and using formulas with cell references and functions. The goal is to teach students how to summarize, describe, and draw conclusions from raw data by changing it into processed information using Excel's tools and functions.
The document provides tips for organizing emails and tasks in Microsoft Outlook 2010, including how to create and use folders, signatures, templates, and calendars. It describes how to print shortcut keys, set up favorites and folders, add signatures, build templates for common messages, and use tasks to assign items with categories and attachments. Rules and alerts are also mentioned as areas where Outlook offers customization options.
Microsoft Outlook 2010 Training covers email enhancements including how to save a message as a draft, mark items as read or unread, flag messages for follow up using default or custom dates, recall a message to stop delivery, resend a previously sent message, and use the Rules Wizard to automatically organize or notify the user about incoming messages based on specified conditions.
A mail merge combines a main document with data from a separate data source to create personalized documents. The main document contains text that is the same for all documents, while fields are inserted that will be populated from the data source. A data source is typically a spreadsheet, database, or table containing records with fields like names and addresses. To perform a mail merge, a main document is created, fields are inserted, the data source is selected, and the merge is previewed and completed to output individual documents.
This document discusses mail merge, a tool that allows producing multiple customized documents from a main document and a data source. It introduces the two components of a mail merge: the form document and the data file. It then outlines the six steps to performing a mail merge using Microsoft Word: 1) choosing the document type, 2) selecting the form document, 3) selecting recipients from an existing list or typing a new one, 4) writing the document and adding placeholders for recipient data, 5) previewing the merged documents, and 6) printing the final documents.
The document provides instructions on various Microsoft Outlook features for organizing contacts and email, including:
1) Customizing the Address Cards view to display contact categories.
2) Performing mail merges using categorized contacts, including inserting company names and different greetings.
3) Creating a filing structure in Outlook using personal folders and subfolders, and setting up rules to automatically file emails.
4) The limitations of rules based on email age and the need for add-ons to run rules between specific date ranges.
ITM 6 SERIES ppt with details knowledge.pptneha1120kri
A mail merge allows you to combine a template document with a database of contact information to automatically generate individualized documents. The document outlines the step-by-step process for performing a mail merge in Microsoft Word, including opening a new document, selecting a mail merge wizard, choosing a template and contact list, customizing the fields, writing the template letter, and previewing and completing the merge.
Mail merge allows users to produce multiple personalized documents like letters, labels, and envelopes using data from a spreadsheet or database. It has two main components: a form document that contains the template for the document, and a data file that contains the recipient information. To perform a mail merge, a user selects a form document, chooses a data file with recipient records, writes the form document and inserts merge fields, previews the results, and prints the merged documents. The mail merge wizard guides users through each step of the process.
Mail merge allows users to produce multiple personalized documents like letters, labels, and envelopes using a main document and recipient data from a spreadsheet or database. It works by linking fields in the main document to recipient data. The main components are the form document which contains the template and merged fields, and the data file which holds the recipient information. To perform a mail merge, you select the type of document, insert recipient data fields into the template, link it to an address list, preview and complete the merge to print personalized copies.
Gmail provides several useful features for organizing emails, including conversation view to group related emails, labels to categorize emails instead of folders, and an archive button to remove emails from the inbox without deleting them. It also integrates chat and video chat functionality to communicate with contacts. Additional tools allow searching labels, composing emails, viewing attachments, organizing emails with labels, starring important messages, archiving emails, and setting filters to manage incoming messages.
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The document discusses various formatting tools in Microsoft Word including section breaks, headers and footers, styles, and templates. Section breaks allow defining different page layouts such as landscape vs portrait orientation or different margins. Headers and footers display text in the top or bottom margins of every page and can include predefined fields like page numbers. Styles provide a way to consistently format text with rules for font, spacing, and other properties. Templates are pre-designed documents that can be reused and edited, saving time over creating documents from scratch.
The document discusses pivot tables in Excel. It defines a pivot table as a tool for summarizing a list into a simple format. It explains that you can create pivot tables from lists by defining which fields should be columns and rows and what data to summarize. You do not need to use all the data, just what is needed to answer questions. Once created, the pivot table allows you to see the answer. The document then provides steps for creating a pivot table, including selecting the source data, target location, rows and columns, filters and aggregates. It notes various layout, slicer, and other options that can be used.
• Get introduced to the most interesting keyboard shortcuts.
• How to deal with margins and page layout.
• How to spellcheck your document.
How to keep track of changes in your document.
This document provides an overview of common keyboard shortcuts and file handling conventions in Windows. It discusses shortcuts for navigating the start menu, taskbar, windows, and files/folders. Common shortcuts are presented for copying, pasting, deleting and selecting files. Methods for accessing previous versions of files on the network drives are outlined. The document also briefly touches on accessing the virtual desktop environment and getting remote IT support.
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3. Organize contacts (1)
• Folder group
• New
Right click an existing folder group (e.g. ‘My
Contacts’, next select ‘New Folder Group’
• Enter a name and press Enter
• Arrange
• Drag and drop to desired place
• Delete
• Right click an existing folder group, select
‘Delete Group’.
• Note: existing items will be deleted
• (Ex. 1.1)
4. Organize contacts (2)
• Contact folder
• New
• Right click existing folder (e.g. ‘Contacts’),
select ‘New Folder’ and enter a name
• ‘Folder contains: Contact Items’
• Select were to place the folder and press the
OK button
• E.g. select your e-mail account (top folder) or
select an existing folder (sub folder)
• Arrange
• Right click, select ‘Move Folder’, next follow the
‘New’ steps from above.
• Delete
• Right click folder > ‘Delete Folder’
• (Ex. 1.2)
5. Create contacts
• Select your desired contact folder
• New Contact
• <CTRL + N>
• Ability to add multiple phones, e-mail
addresses and normal addresses
• Show
• General: primary information
• Detail: secondary information
• All fields: access other fields
• Communicate
• Send e-mail
• Create a meeting
• Assign task
• Start IM (e.g. Lync)
• …
• (Ex. 2)
6. Edit & delete contacts
• Edit
• Double click on contact in your contact view
• Change desired info
• Save and close
• Delete
• Select contact & press the <Delete> key
• Right click contact > Delete
• Home > Delete > Delete
7. View contacts (1)
• Select your contact folder
• Select view
• Contacts > Home > Current View
• E.g. Business card, list, …
• Edit View
• Right click current view > View Settings
• Show/hide columns
• Grouping, sorting, filtering, …
• Mark-up
• (Ex. 3)
8. View contacts (2)
• Manage views
• Home > Current View > bottom right
arrow > Manage Views
• Add or modify views
• Apply current view to all contact folders
• Create new view
• Type of view
• Apply parameters
• E.g.
• Which columns?
• Mark-up
• Group-by
• Sort
9. Searching contacts
• Select your contact folder
• Enter your criteria in the quick search
bar or use the shortcut <CTRL + E>
• Use more criteria or filters by using
the Search Tools ribbon (see LnL –
Outlook Miscellaneous)
10. Contact groups
• When?
• Frequently communicate to same group
of people (internal and/or external
contacts).
• Save time
• Similar to distribution lists
11. Create a Contact group
• Select your contact folder
• Home > New > New Contact Group
• Options
• Add members
• Remove member
• Update now
• Update contact details if contacts are added
from an address book (e.g. global adress
book).
• (Ex. 4)
12. Sending messages to contacts
• Contacts are a part of your address book
• Set-up a new mail
• Mail > New E-mail > To…
• Select a contact folder
• Select a contact group or individual contacts
• In case a contact folder is not listed in
address book
• Right click your contact folder
• Select Properties > Outlook Address Book
• Select the checkbox ‘Show this folder as an
e-mail Address Book’.
• (Ex. 5)
13. Export & import contacts
• This is not the same as contact sharing
• (see LnL – Outlook - Share info with your
colleagues)
• Export
• File > Options > Advanced > Export
• Export to a file > Comma Separated Values
• Select Contact folder
• Contacts groups and members are only exported
when ‘Outlook Data File’ is selected
• Import
• File > Open > Import
• Multiple import options
• Commonly used: ‘Import from another program or
file’ > ‘Comma Seperated Values’ (.CSV)
• (Ex. 6)
14. Q&A
Future questions?
• ICT intranet
Training
ICT Service Lunch ‘n Learn
• Helpdesk
http://ict.coleurope.eu
helpdesk.be@coleurope.eu
Tel 050 47 70 00