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Coromatic Academy
Open Compute Project, Critical Facilities Operations Framework
Process: Site Inspections
Rev 2020-08-04
Information classification: Public
Contents
• Process overview
• Lessons learned / customer experiences
• Final notes
SITE INSPECTIONS
OCP Critical Facilities Operations Framework
Site Operations
Integration
Terms &
Conditions
OCP CFOPS Delivery model
Incidents
Work Orders & Projects
On-site Access
Service Levels
Organization
KPI Monitoring
& Reporting
Lifecycle &
Financial
Mgmt
On-site
services
Security &
Access
Maintenance
In / outdoor
FM
Site
assistance
Site Inspection
Audits and
Compliance
Site Management
Delivery Support
Service Level
Mgmt
Lifecycle &
Financial
Mgmt
WO & Project
Mgmt
Monitoring &
Reporting
Governance
and BCP
Advisory and
Benchmarking
Supply Chain
and Sourcing
Service Desk
24/7
Incident Mgmt
Team &
Suppliers
Capacity
Mgmt &
Optimization
Document
Mgmt
Compliance
Mgmt
Service
Improvements
Asset List
Border List
Customer
Managed
Operating
Center
Source: OCP CFOPS 2019 v1.4
Site Inspections
MindMap Overview Process Summary
Site inspection duties are performed on a scheduled basis to ensure personnel
Health and Safety (H&S) or to minimize site systems technical risks.
Health & Safety / On-site work rules aspects should consider
• Temporary hazards, escape routes, protection gear, first aid kit, handling of
dangerous goods etc.
• Performance according to Site Policies and Permit to work
• Site security requirements, e.g. wearing a badge
• Site appearance, e.g. cleanliness, documentation, dress code, etc.
Regulatory Reports
• Chemicals used incl. spills, handling of hazardous materials and waste, etc.
Technical Risk Reviews (TRR) include inspection of site systems
• Risks for system breakdowns
• Misconfigurations or lack of optimizations, e.g. regarding energy use
• Incorrect or obsolete technical documentation
• Use of improper spare parts or MESTs, etc.
In case there are breaches in any form, those are reported to the site management
function. The status of H&S and TRR should be a regular topic for the Operational
Governance Meetings.
Based on: OCP CFOPS 2019 v1.4
Lessons learned / Customer experiences
“As a Site Owner I can never delegate the
accountability for managing Health & Safety
matters or the regulatory reporting requirements
concerning hazardous waste or chemical spills.
But what I can do is to set clear service levels and
compliance requirements on my suppliers to fulfill
my ambition to run a safe and secure site…”
Final notes
• A Technical Risk Review (TRR) should be performed by one
or several competent service technicians to ensure that
technical risks are noted and reported.
• The report includes recommendations and possible ways to
mitigate identified risks.
• This may also affect the changeout forecast for a site
system or component.
• On-site works should always include updating and finalizing
related documentation and service records
Questions?
coromatic.com
13. Process: ocp cfops site inspections

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13. Process: ocp cfops site inspections

  • 1. Coromatic Academy Open Compute Project, Critical Facilities Operations Framework Process: Site Inspections Rev 2020-08-04 Information classification: Public
  • 2. Contents • Process overview • Lessons learned / customer experiences • Final notes
  • 3. SITE INSPECTIONS OCP Critical Facilities Operations Framework
  • 4. Site Operations Integration Terms & Conditions OCP CFOPS Delivery model Incidents Work Orders & Projects On-site Access Service Levels Organization KPI Monitoring & Reporting Lifecycle & Financial Mgmt On-site services Security & Access Maintenance In / outdoor FM Site assistance Site Inspection Audits and Compliance Site Management Delivery Support Service Level Mgmt Lifecycle & Financial Mgmt WO & Project Mgmt Monitoring & Reporting Governance and BCP Advisory and Benchmarking Supply Chain and Sourcing Service Desk 24/7 Incident Mgmt Team & Suppliers Capacity Mgmt & Optimization Document Mgmt Compliance Mgmt Service Improvements Asset List Border List Customer Managed Operating Center Source: OCP CFOPS 2019 v1.4
  • 5. Site Inspections MindMap Overview Process Summary Site inspection duties are performed on a scheduled basis to ensure personnel Health and Safety (H&S) or to minimize site systems technical risks. Health & Safety / On-site work rules aspects should consider • Temporary hazards, escape routes, protection gear, first aid kit, handling of dangerous goods etc. • Performance according to Site Policies and Permit to work • Site security requirements, e.g. wearing a badge • Site appearance, e.g. cleanliness, documentation, dress code, etc. Regulatory Reports • Chemicals used incl. spills, handling of hazardous materials and waste, etc. Technical Risk Reviews (TRR) include inspection of site systems • Risks for system breakdowns • Misconfigurations or lack of optimizations, e.g. regarding energy use • Incorrect or obsolete technical documentation • Use of improper spare parts or MESTs, etc. In case there are breaches in any form, those are reported to the site management function. The status of H&S and TRR should be a regular topic for the Operational Governance Meetings. Based on: OCP CFOPS 2019 v1.4
  • 6. Lessons learned / Customer experiences “As a Site Owner I can never delegate the accountability for managing Health & Safety matters or the regulatory reporting requirements concerning hazardous waste or chemical spills. But what I can do is to set clear service levels and compliance requirements on my suppliers to fulfill my ambition to run a safe and secure site…”
  • 7. Final notes • A Technical Risk Review (TRR) should be performed by one or several competent service technicians to ensure that technical risks are noted and reported. • The report includes recommendations and possible ways to mitigate identified risks. • This may also affect the changeout forecast for a site system or component. • On-site works should always include updating and finalizing related documentation and service records

Editor's Notes

  1. Clear market leader in turnkey data centers and other critical facilities Highly skilled and experienced workforce operating out of 20 locations Unrivalled experience as a full-service provider of turnkey critical facilities solutions Proven international delivery capabilities Strong Nordic customer base across a wide range of industries