The document outlines the training curriculum for a Domestic Data Entry Operator in the Information Technology sector, detailing various units such as database management, health and safety, digital documentation, and mail merge. It includes instructions on applying styles in OpenOffice, managing digital documents, inserting images, creating templates, and implementing mail merges with data from various sources. The training is aimed at enhancing vocational skills related to IT and ITES, focusing on efficient document handling and safety practices.

1. INFORMATION TECHNOLOGY
(SUB. CODE – 402)
JOB ROLE:
DOMESTIC DATA ENTRY OPERATOR
Qualification Pack
: Ref. Id. SSC/Q2212
Sector
:IT & ITeS
Information Technology (IT)
and
Information Technology enabled Services (IT–ITeS)

2. UNIT 3 Database Management System
Session 1: Appreciate the concept of Database
Session 2: Management System
Session 3: Create a table using table wizard
Session 4: Perform operations on table
Session 5: Retrieve data using query
Session 6: Create Forms and Reports using wizard
UNIT 4 Managing Health and Safety
Session 1: Maintain workplace safety
Session 2: Prevent Accidents and Emergencies
Session 3: Protect Health and Safety at work
VOCATIONAL SKILLS
CONTENTS
UNIT 1 Digital Documentation (Advanced)
Session 1: Apply Styles in the document
Session 2: Insert and use images in document
Session 3: Create and use template
Session 4: Create table of contents
UNIT 2 Electronic Spreadsheet (Advanced)
Session 1: Analyse data using scenarios and goal seek.
Session 2: Link spreadsheet data
Session 3: Share and review a spreadsheet
Session 4: Use Macros in spreadsheet
Level-2 Part B

3. Session 1 : Create and apply Style in the Document
Style refers to a pre-defined set of formatting attributes that can be applied to text, paragraphs,
pages, and other elements of a document. Styles help to ensure consistency in formatting
throughout the document and make it easier to manage and modify the document’s formatting.
Style and Formatting
Window

4. Advantages of Styles in Documents:
1.Consistency Throughout the Document:
2.Time-Saving and Efficiency:
3.Easy Updates and Modifications:
4.Simpler Document Management:
5.Accessibility Benefits:
Advantages of Consistent Style:
•Consistency: Makes your document look professional.
•Efficiency: Saves time—apply once, update
everywhere.
•Easy Updates: Change styles globally.
•Accessibility: Helps all readers, especially those using

5. There are several types of styles in OpenOffice, including:
1.Character Styles:
•Used for specific characters or words within a paragraph.
•Example: Make a word bold or italicized using a character style.
2.Paragraph Styles:
•Apply formatting to entire paragraphs.
•Includes text alignment, spacing, and indentation.
3.Page Styles:
•Define layout and formatting for individual pages.
•Set margins, headers, and footers.
4.List Styles:
•Define formatting for bulleted or numbered lists.
5.Frame Styles:
•Format frames (used to hold graphics or other elements).
•Think of frames as containers within your document.
6.Table Styles:
•Define how tables look—cell borders, backgrounds, and alignment.
7.Graphics Styles:
•Format graphics or images—borders, backgrounds, and text wrapping.

6. How to Apply Style in OpenOffice.org
1.Select the Element
•Highlight the text, paragraph, or other element where you want to apply the style.
2.Access Style and Formatting:
•Click on Format in the menu.
•Choose Style and Formatting (or simply press F11).
3.Choose a Style:
•In the Style and Formatting pane, select the type of style you need (e.g., Paragraph, Character).
•Click on the specific style you want to apply.

7. What is Fill Format Mode and How to apply
Fill Format Mode is a feature in OpenOffice that allows you to copy the
formatting from one element of a document and apply it to another
element. This can be useful when you want to quickly apply consistent
formatting to multiple elements within a document.

8. 1.Select the Source Element:
•Choose the element (e.g., a heading) that has the formatting you want to copy.
2.Activate Fill Format Mode:
•Click on the Fill Format Mode icon (it looks like a little paintbrush)
in the Style and Formatting window.
•It’s like loading up your formatting brush!
3.Select the Target Element(s):
•Now, click on the element(s) where you want to apply the same formatting.
•Imagine you’re painting the same style onto them.
4.Click to Apply:
•Finally, click on the target element(s).
•Voilà! They inherit the formatting from your source element.
How to Apply Fill Format Mode

10. Creating New Custom Style in OpenOffice.org
There are two diffierent ways to create a Style
1) Creating a new Style from a selection
2) Dragging and Dropping to Create A Style
Create New Style from Selection
By replicating an existing manual format, you can make a new style. This new style will only
be applied to this document and will not be saved in the template.

11. Step 1 : Select the formatted text or paragraph.
Step 2 : From the top menu, select “Styles” > “New Style” (or press F11).
Step 3 : In the New Style window, enter a name for the new style and select the type of style you
want to create.
Step 4 : Make any additional changes to the style options.
Step 5 : Click “OK” to save the new style.

12. Drag and Drop to create New Style
You can drag and drop a text selection into the Styles and Formatting window to
create a new style.
Step 1 : Open the Styles and Formatting window.
Step 2 : Select text and drag it to the Styles and Formatting window.
Step 3 : In the Create Style dialog box, type a name for the new style. The list
shows the names of existing custom styles of the selected type, if any. Click OK to
save the new style.

13. Modifying Custom or Pre defined Styles
There are two different ways to modify Style in Open Office
– Updating a style from a selection
•Load or copy styles from another document or template
Updating a Style from a selection
To update a style from a selection:
Step 1 : Open the Styles and Formatting window.
Step 2 : In the document, select an item that has the format.
Step 3 : In the Styles and Formatting window, select the style you want to
update (singleclick, not double-click), then long-click on the arrow next to the
New Style from Selection icon and click on Update Style.

15. Load or copy styles from another document or template
You can copy styles by loading them from a template or another
document:
Step 1 : Open the document into which you wish to paste styles.
Step 2 : Long-click on the arrow next to the New Style from Selection
symbol in the Styles and Formatting window, and then select Load
Styles.
Step 3 : Locate and choose the template you wish to copy styles
from on the Load Styles box.
Step 4 : Decide which style categories should be duplicated.

17. How to Insert and use Image in Digital Document
There are various ways to insert images into a document, including via the
Drag and Drop, Insert Image from File, Insert Image from Clipboard, Open
Office Gallery, and a scanner.
1. Drag and Drop
2. Insert Image from Dialog Box
3. Insert Image from Clipboard
4. Insert Image from Gallery

18. Drag and Drop
To drag an image file into a digital document, follow these steps: –
Step 1 : Open a File browser window and locate the image you want to insert.
Step 2 : Drag the image into the Writer document and drop it where you want.
Insert Image from Dialog Box
To insert an image file into a digital document, follow these steps –
Step 1: Click in the Open Office document in the first step to place the image there.
Step 2: From the menu bar, select Insert > Picture > From File.
Step 3: Navigate to the file that needs to be inserted on the Insert Picture dialogue, select it,
and click Open.

19. Insert Image from Scanner
If your computer has a scanner attached, Open Office may access the scanning
software and enter the scanned item as an image into the Open Office
document.
To insert image
Click the area where the image to be placed, then choose Insert > Picture >
Scan > Select Source to begin the process.
Modifying Image in OpenOffice.org
You might need to edit a new image you include so that it matches the
document. Here, we’ll go through how to use the Picture toolbar, as well as how
to resize, crop, and rotate a photo using a workaround.

20. Picture Toolbar
The Picture toolbar displays when you insert a picture or choose one that is
already in the page. View > Toolbars > Picture allows you to set it to always be
visible.
Graphics mode
You can change color images to grayscale by selecting the image and then
selecting Grayscale from the Graphics mode list.
Flip vertically or horizontally
Select the image, then click the corresponding icon to turn it vertically or
horizontally.
Filters
The filters are briefly described in the following table, but the best way to

21. Transparency
To make a picture more
transparent, change the
percentage value in the
Transparency box on the
Picture toolbar. When making
a watermark or enclosing the
image in the background

22. Using The Formatting Toolbar And Picture Dialog
a. Cropping Images
You could want to crop (cut off) a portion of the image if you’re only interested in it for your
document. Right-click the image and choose Picture from the popup menu to begin cropping it.

23. b. Keep scale / Keep image size
When the Keep scale option is used (the default), cropping an image does not
alter its scale.
When the option to Keep Picture Size is used, cropping results in either an
increase in image size (for positive cropping values), a decrease in image size
(for negative cropping values), or an image distortion.
c. Width and Height
As you input values in the Left, Right, Top, and Bottom fields under Scale or
Image size, the Width and Height fields change. To find the precise amount to

24. d. Resizing an Image
If the inserted image is too big or too small, it might not fit into the paper
completely. You can resize the image in Writer.
e. Rotating a Picture
With the aid of the rotation option in digital documentation, you can rotate the
image.
f. Creating Drawing Objects
Display the Drawing toolbar by selecting View > Toolbars > Drawing to start
utilising the drawing tools.

25. Session 3 : Create and use Template
A template is a sample that you can follow while writing new documents. Documents that have
previously been designed are called templates. Simply substitute your own text for the sample
text.
Creating a Template
You can create your own templates in two ways:
from a document, and using a wizard.
Creating A Template From A Document
Step 1 : Open a new or existing document of the type you want to make into a template (text
document, spreadsheet, drawing, presentation).
Step 2 : Add the content and styles that you want.
Step 3 : From the main menu, choose File > Templates > Save.

27. Creating A Template Using A Wizard
Step 1 : Choose File > Wizards >[type of template required]
Step 2 : Follow the instructions on the pages of the wizard like the date,
subject line , salutation, and complimentary close
Step 3 : In the last section of the wizard, you can specify the name and location
for saving the template.
Step 4 : Finally, you have the option of creating a new document from your
template immediately, or manually changing the template.

29. Session 4 : Create and customize Table of Contents
A table of contents (TOC) is a list of the main sections or chapters in a
document, a table of contents gives readers a quick summary of the
document’s content and a mechanism to quickly search for a specific piece of
information within it. The table of contents typically includes section or
chapter titles and the corresponding page numbers.
Advantages of Table of Content
Provides quick navigation
Efficient organization
Improved comprehension
Professional appearance

30. What is the purpose of Table of Content
1. It provides users with a summary of the contents and structure of the
document.
2. It enables users to jump right to a certain area of a document.
How to Insert Table of Content in Digital Documentation
To insert table of Content in Digital Document follow the following link – Insert
> Indexes and Tables > Indexes and Tables.

32. Basic Setting in Table of Content
Adding A Title
Put a title in the Title area if you want one for the table of contents. (If Writer automatically
entered a title in this field, you may edit it by typing over the value.) Clear the Title field to
remove the title.
Protecting Against Manual Changes
Select the Protected against manual changes checkbox to prevent accidental changes to the
table of contents.
If this box is checked, the context menu or the Insert Table/Index window are the only ways
to modify the table of contents.

33. Changing The Number Of Levels
When creating the table of contents, Writer by default considers 10 levels of
headings. Enter the required number in the “Evaluate up to level” spin box to
adjust the number of levels examined.
Assigning Custom Styles
All paragraphs created using the default heading styles are automatically
assigned to the table of contents by Writer (Heading 1, Heading 2, and so on).

34. Using The Entries Tab
Entries table help to customize the
formatting of the TOC entries. This
tab allows you to specify how the
headings and subheadings in the
document should appear in the
TOC, including the font, style,
indentation, and page number
formatting.

35. E# – The chapter number is indicated by the E# button.
E – The entered text is represented by the E button.
T – A tab stop is represented by the T button.
T – A tab stop is represented by the T button.
# – The page number is indicated by the # button.
LS – The beginning of a hyperlink is indicated by the LS button. (This button is absent from the Structure
line by default.)

36. Deleting Elements
Click the button next to the element you want to remove from the Structure line, and then
press the Delete key on your computer. For instance, click the T button and then press the
Delete key to remove a tab stop.
Using The Background Tab
To add colour or a graphic to the table backdrop, use the Background tab.
Saving The Table Of Contents
Click OK to save the table of contents and have it display in your document. The table of

37. Session 5 : Implement Mail Merge
Using a mail merge, you can personalise a letter you’ve already written and
send it to a large group of recipients, giving the impression that you wrote it
specifically for them. A mail merge can also be a rapid technique to create
labels or envelopes with the addresses for various persons on each label or
envelope using a list of people’s mailing addresses.
Anyone or any business that interacts frequently with customers, partners,
parents, or other individuals must use the mail merge.

38. Q1. How to create Mail Merge in Digital Documentation
Step 1: Select starting document
Step 2: Select document type
Step 3: Insert address block or Selecting the data source
Step 4: Create salutation
Step 5: Adjust layout
Step 6: Edit document and insert extra fields
Step 7: Personalize documents
Step 8: Save, print or send
Q2. What is Data Source
During the mail merge process, data from another document referred to as the data source,
Data Source connects to the main document and retrieves the information like names,
addresses, and phone numbers can be found in a document, spreadsheet, or database that
serves as the data source.

39. Q3. What are Mail Merge Steps?
1.Select Starting Document:
•Choose the document you want to personalize (like letters or labels).
2.Select Document Type:
•Decide what type of output you need (letters, envelopes, etc.).
3.Insert Address Block or Data Source:
•Add placeholders for recipient information (like names and addresses).
•Connect to your data source (where the recipient info is stored).
4.Create Salutation:
•Insert personalized greetings (e.g., “Dear [First Name]”).
5.Adjust Layout:
•Arrange your content—headers, footers, fonts, etc.
6.Edit and Insert Extra Fields:
•Customize further (e.g., add order numbers or dates).
7.Personalize Documents:
•Merge the main document with data from your source.
•Each recipient gets a unique version.
8.Save, Print, or Send:
•Save your merged documents or print/send them.

40. Data Source:
•During mail merge, the data source is like your info reservoir.
•It holds recipient details (names, addresses, phone numbers).
•Think of it as a document, spreadsheet, or database where this info lives.

41. Q4. What are the different type of Data Source available in Mail Merge
OpenOffice.org allows data sources to be accessed and then linked into Ooo documents. For
example, a mail merge links an external document containing a list of names and addresses
into a letter, with one copy of the letter being generated for each entry.
Different type of File which support to insert data in Mail merge are –
1. Spreadsheet
2. Text File
3. Access or Base Database
4. Address Book

42. Q5. Data Sources for Mail Merge in OpenOffice:
1.Spreadsheet:
1. You can use a spreadsheet (like Excel or Calc) as your data source.
2. It holds information like names, addresses, and other details.
2.Text File:
1. Plain text files (with comma-separated values, for instance) work too.
2. Think of it as a simple list of data.
3.Access or Base Database:
1. If you have an Access database or an OpenOffice Base database, you’re all set!
2. These databases store structured data.
4.Address Book:
1. Your address book (like from an email client) can also serve as a data source.
2. Perfect for personalized letters or envelopes.

43. 1.What Are Styles in OpenOffice?
1. Answer: OpenOffice styles are pre-defined formatting templates. They simplify
applying consistent styling to elements like headings, paragraphs, and tables.
2. What are Advantages of Using Styles in OpenOffice:
1. Answer: Styles offer simpler formatting, accuracy, consistency, faster document
production, and easy updates across multiple documents.
3. How do you create and apply styles in OpenOffice?
2. Answer: Use the “Styles and Formatting” box. Create a new style or apply an existing
one by clicking its name.
4. What are some best practices for using styles in OpenOffice?
3. Answer: Consistent naming, timely modifications, and using the “Update Style” tool
ensure effective style management.

44. 1.How can you Modifying or Deleting Styles in OpenOffice?
1. Right-click the style name in the “Styles and Formatting” window.
2. Choose “Modify” to change the style or “Delete” to remove it.
3. Be cautious—deleting a style affects all instances in the document.
2.What is Mail Merge ?
1. It combines a main document with a data source (like names and addresses).
2. Result: Customized letters, emails, or labels for each recipient.
3.What are the Benefits of using Mail Merge?
1. Saves time, reduces errors, boosts productivity.
2. Personalizes communication—everyone feels special!
4.What are the Basic Requirements for creating Mail Merge in Microsoft Word?
1. Main document, recipient data source, and fields for personalization.

45. Q. How do you insert fields into a mail merge document?
1. Place your cursor where you want the field.
2. Choose “Insert Merge Field” from the dropdown on the “Mailings” tab.
Q. What is the difference between the main document and the data source in mail
merge?
3. Main Document: It’s your template—the overall layout and content.
4. Data Source: Holds recipient-specific info (like names and addresses).
Q. What are the different types of data sources that can be used for a mail merge?
5. Excel spreadsheets, Access databases, Outlook contact lists, and text files.

46. Q. What is a table of contents in OpenOffice?
1. It’s a list of document headings and subheadings with their page numbers.
2. Helps readers find specific information easily.
Q. How can you insert a table of contents in OpenOffice?
3. Ensure your document has proper headings.
4. Go to “Insert” > “Indexes and Tables.”
5. Choose “Table of Contents” from the dropdown.
Q. Can you manually edit a table of contents in OpenOffice?
6. Manual editing is possible but not recommended may have mistakes or inconsistencies Instead,
7. Use OpenOffice’s automated feature for easy updates. which may be rapidly and easily updated
whenever the document changes

47. Q. How do you update a table of contents in OpenOffice?
1. Right-click the table of contents.
2. Choose “Update Index/Table.”
3. Select “Update complete table” in the dialogue box.
Q. Can you customize the appearance of a table of contents in OpenOffice?
4. Go to “Indexes and Tables.”
5. Choose “Styles” to change how it looks.
6. Use pre-defined styles or create your own.
Q. How do you remove a table of contents in OpenOffice?
7. Select it and press “Delete.”
8. Alternatively, go to “Insert” > “Indexes and Tables.”
9. In the dialogue box, choose “None” under “Type.”

48. 1.Styles Menu in Word Processing (MS Word):
•The Styles menu in Microsoft Word provides access to various predefined
paragraph, character, and list styles. It allows users to quickly apply consistent
formatting to their documents. However, it does not include styles for frames,
pages, or tables.
In Microsoft Word, the Styles menu offers predefined
formatting options for paragraphs, characters, and
lists. It’s like having a style toolbox! You can quickly
apply consistent formatting to your documents using
these styles. However, note that it doesn’t cover styles
for frames, pages, or tables.

49. 2.Different Types of Styles:
•Page Styles:
•Include settings for margins, headers, footers, borders, and backgrounds.
•Paragraph Styles:
•Control paragraph appearance (alignment, line spacing, tab stops, etc.).
•Can also include character formatting.
•Character Styles:
•Affect selected text within a paragraph (font, size, bold, italic, etc.).
•Table Styles:
•Predefined formats for tables and table elements.
•Frame Styles:
•Format graphic and text frames (text wrap, borders, backgrounds, columns).
•List Styles:
•Format numbers or bullets in lists.
•Cell Styles:
•Used in spreadsheets (fonts, alignment, borders, background, number formats).
•Graphics Styles (in drawings and presentations):
•Define attributes for lines, areas, shadows, transparency, fonts, connectors, etc.
•Presentation Styles:
•Apply attributes like font, indents, spacing, alignment, and tabs in presentations.

50. 1.Process of Fill Format Mode:
•Purpose: Fill Format Mode allows you to quickly apply a style to multiple areas without
repeatedly going back to the Styles deck.
•Steps:
1.Open the Styles deck.
2.Select the desired style you want to apply.
3.Click the “Fill Format Mode” button.
4.To apply the style:
•For paragraph, page, or frame styles, mouse over the respective area and click.
•For character styles, hold down the mouse button while selecting characters.
5.Repeat step 4 for other areas.
6.To exit Fill Format mode, click the button again or press Esc.

51. 2.Applying Different Styles in Word Processing (LibreOffice):
•You can select styles to apply in various ways:
•Styles Menu in Writer: Choose from predefined styles.
•Styles Deck in the Sidebar: Access styles directly from the sidebar.
•Fill Format Mode: Quickly apply styles to multiple areas.
•Apply Style List in Formatting Toolbar: Convenient toolbar option.
•Keyboard Shortcuts: Use shortcuts for efficiency.

52. 3.Creating and Modifying Styles in LibreOffice:
•Change a Style Using Styles Deck:
•Modify existing styles directly from the Styles
deck.
•Update a Style from a Selection:
•Apply formatting to a selection and update the
corresponding style.
•Auto Update (Paragraph and Frame Styles):
•Automatically update styles based on changes.
•Load Styles from Another Document or Template:
•Import styles from external sources.

53. 1.Using Auto Update in Word Processing (LibreOffice):
1.Applicability: Auto Update applies to paragraph and frame styles only.
2.How It Works:
1.If the Auto Update option is selected on the Organizer page of the
Paragraph Style or Frame Style dialog:
1.Applying direct formatting (manual changes) to a paragraph or
frame using this style automatically updates the style itself.
2.This ensures consistency throughout the document.

54. 1.Inserting an Image File in Word Processing (LibreOffice):
1. Position the Cursor:
1.Click in the LibreOffice document where you want the image to appear.
2. Insert Image:
1.Choose Insert > Image from the Menu bar.
3. Select the Image File:
1.In the Insert Image dialog, navigate to the file you want to insert and select it.
4. Options:
1.At the bottom of the dialog, you’ll find one or two options:
1.Linking an Image File: This option allows you to link the image (useful if the
image file might change externally).
2.Preview: Select this to view a thumbnail of the selected image on the right.
5. Click Open:
1.Confirm your selection by clicking the “Open” button.

55. 1 Filter 10 Color 19 Sharpen
2 Image mode 11 Red 20 Remove Noise
3 Crop 12 Green 21 Solarization
4 Flip Vertically 13 Blue 22 Aging
5 Flip Horizontally 14 Brightness 23 Posterize
6 Rotate 90° Left 15 Contrast 24 Pop Art
7 Rotate 90° Right 16 Gamma 25 Charcoal Sketch
8 Frame Properties 17 Invert 26 Relief
9 Transparency 18 Smooth 27 Mosaic

56. 1.Copy and Paste Shortcut Keys:
1.Copy: To copy selected text, images, or files, press CTRL+C.
2.Paste: To paste what you’ve copied, press CTRL+V.
2.Picture Toolbar Menus: The Picture toolbar in various applications (such as
Microsoft Word or PowerPoint) provides convenient options for working with
images and clip art. Here are some of the key menus you’ll find on the Picture
toolbar:

57. Icon Name Description
Insert Picture Inserts a picture file.
Color Changes the selected image to black and white.
More Contrast The contrast increases by 3% for each click.
Less Contrast The contrast decreases by 3% for each click.
More Brightness The brightness increases by 3% for each click.
Less Brightness The brightness decreases by 3% for each click.
Crop Crops the picture. Click again to cancel Crop.
Rotate Left 90º Rotates the selected picture to the left by 90º for each click.
Line Style Specifies thickness of border lines of drawings, pictures, etc.
Format Picture
Adjusts colors, lines, sizes, layouts and controls the image properties in the Format
Picture dialog box.
Set Transparent Color
Extracts the color of the currently selected coordinate values and makes the corresponding
color values transparent.
Reset Picture Returns the picture to the original condition.

58. Using the Crop Tool in Word Processing:
1.Select the Image:
1. First, insert the image into your Word document. You can do this by going to the “Insert” tab and
choosing “Picture” or simply pasting an image you’ve copied.
2.Access the Crop Tool:
1. Once the image is in your document, right-click on it. A context menu will appear.
2. From that menu, select “Crop.” This action activates the cropping mode.
3.Cropping Handles:
1. When you’re in cropping mode, you’ll notice small handles (usually squares) at the corners and mid-
points of the sides of the image.
2. These handles allow you to define the new boundaries of the image.
4.Adjust the Crop:
1. Click and drag any of the handles to cut off parts of the image. For example:
1. To remove unwanted space from the top, drag the top handle downward.
2. To trim the sides, drag the left or right handles inward.
3. To crop from the bottom, drag the bottom handle upward.
4. You can also adjust diagonally by dragging the corner handles.
5.Fine-Tuning:
1. As you drag the handles, the cropped area will be highlighted. Make sure you’re happy with the
result.
2. If you need to fine-tune, release the mouse button and adjust another handle.
6.Finalize the Crop:
1. Once you’re satisfied, click outside the image (anywhere in the document) to turn off cropping
mode.

59. Creating a Document from Templates:
1.Access the Templates Dialog:
•From the Menu bar, go to File > New > Templates.
•Alternatively, click the small arrow next to the New icon on the Standard toolbar and select Templates.
2.Choose a Category (Optional):
•In the Templates dialog, you’ll see a list of available templates.
•Optionally, you can filter by category (e.g., business, personal, education).
3.Select and Open the Template:
•Find the template that suits your needs (e.g., letter, fax, agenda, presentation).
•Double-click on the template to open it.
•Now you have a new document based on that template.
4.Edit and Save:
•Customize the content within the template. Replace placeholders with your own text.
•Add or remove sections as necessary.
•When you’re done, save the document just like any other file.

60. Using Wizards to Create Templates:
Wizards are helpful assistants that guide you through specific tasks. Let’s consider creating a fax
template using a wizard:
1.Type of Fax (Business or Personal):
•Start the wizard.
•Choose the type of fax you’re creating (business or personal).
2.Document Elements:
•The wizard will prompt you for details:
•Date
•Subject line (for business faxes)
•Salutation
•Complimentary close
3.Sender and Recipient Information (Business Fax):
•If it’s a business fax, provide sender and recipient information.
•This might include company names, addresses, phone numbers, and fax numbers.
4.Footer Text (Business Fax):
•Decide what text you want in the footer (e.g., confidentiality notice, disclaimers).

61. Creating a Table in Word Processing:
1.Inserting a Table:
•Go to the menubar and select Table.
•From the drop-down menu, choose Insert Table.
•Specify the number of columns and rows you need.
•Optionally, set column widths if you want specific sizes.
•Click OK, and your table will appear in the document.

62. Inserting Rows in a Table:
1.Adding Rows at the Bottom:
•Select the cell at the lower right corner of your table (last column, last row).
•Press the Tab key. A new row will appear below.
2.Adding Rows in the Middle:
•Select any cell on the row just below where you want to add a new row.
•Go to Table in the menu bar.
•Choose Insert Rows from the drop-down menu and press Enter.
Inserting Columns in a Table:
3.Adding a Column:
•Place your cursor in the column immediately to the right of where you want to
insert.
•Go to Table in the menu bar.
•Choose Select Column from the drop-down menu and press Enter.
•Then choose Insert Columns from the same menu.

63. Deleting Rows or Columns in a Table:
1.Deleting a Row:
•Select any cell within the row you want to delete.
•Go to the menu bar and choose Table.
•From the drop-down menu, select Select Row and press Enter.
•Then choose Delete Row from the same menu, and press Enter again.
2.Deleting a Column:
•Similarly, select any cell within the column you wish to delete.
•Go to Table in the menu bar.
•Choose Select Column and press Enter.
•Next, select Delete Column from the menu, and press Enter.

64. Saving a Document in MS Word:
1.To save a new document:
•Click on File in the menu bar.
•Choose Save from the drop-down menu.
•Select the location where you want to save the document (e.g., your computer or cloud storage).
•Enter a name for the document.
•Choose the file type (e.g., .docx for Word documents).
•Click Save.

65. Fill in the Blanks:
1.A Word document can be used to create a letter, report, or even a web page.
2.Print preview is the option available for previewing the document before printing.
3.Text can be deleted using the Backspace or Delete button.