notsi maalumu kwaajili ya kujifunza Microsoft office excel,

1. Level one second semester
ALPHONCE F.STEPHANO ASSENGA
SPREADSHEET BASICS

2. Microsoft excel:
Is a spreadsheet program that you can use to organize ,analyze and
attractively present data such as a budget or sale report.
Work book:
is an excel file that can hold many worksheets.
Worksheet:
Is a grid of columns designed by letters, and rows designated by number.
Labels:
Are the letters and number s of the columns and row ,are displayed in gray
buttons across the top and left side of the worksheet.

3. Cell:
Is the intersection of a column and a row .
Cell can contain text, numbers, or mathematical formulas
Cell address
Is the column letter and row number

4. Name box
rows
sheets
cellcolumn
s
Formula bar
Title bar

5. Title bar:
the title bar contains the name of the program Microsoft excel, and the
default name of the workbook(excel file) book 1 that would change as
soon as you save your file and give another name.
Menu bar
The menu bar contains menus that include all the commands you needs to
use to work your way through excel such as
file,edit,view,insert,format,tools,data,window, and help.
Standard toolbar:
this toolbar is located just below the menu bar at the top of the screen and
allows you to quickly access basic excel commands.
12/07/2017

6. • Is the bar below the menu bar at the top of the screen and allows
you to quickly access basic commands
How to create a custom toolbar ?
Steps:
1. On the Tools menu, click Customize.
2. Click the Toolbars tab.
3. Click New.
4. In the Toolbar name box, type the name you want, and then click OK.
5. Click the Commands tab
6. Click a category in the Categories box.
7. Drag the command you want from the Commands box to the displayed
toolbar.
To add the built in menus do the followings
8. In the Categories box, click Built-in Menus.
9. Drag the menu you want from the Commands box to the displayed
toolbar.

7. How to add built-in toolbar ?
1. Open the workbook to which you want to attach a toolbar.
2. On the Tools menu, click Customize, and then click the Toolbars
tab.
3. Check the toolbar which you want to add.
4. Toolbar will appear.
5. Click close.to exit customize dialog box
Note Be sure to save the workbook after attaching a toolbar.

8. How to add command button on the standard tool bar ,drawing or
formatting tool bar
STEPS:
 Press on the toolbar options placed at the end of any toolbar
 Press on add or remove buttons tag
 Select standard and you will get the possible commands for this
toolbar
 Check to add the command or uncheck to Remove the Button

9. Steps:
1. Select file tab from the menu bar
2. Click on New command
3. The new workbook pane appears on the right hand side of the
screen to create a new workbook
4. under the title new select Blank work Book
[Alternative]
• Click new button found on the standard toolbar to create a
new workbook.

10. Steps:
1. Select file tab from the menu bar
2. Click on save command
3. The save As dialog box will appear ,using the mouse navigate
through folders to select the location which your workbook will
be saved, on file name section type the new workbook name.
4. Click save button or enter from the keyboard to save changes or
cancel to abort.
[Alternative]
• Click save button found on the standard toolbar to save your
workbook.

11. What is save As ?
Is the command that enable user to create
a different copy or version.
This will save our workbook under a
different name ,or the same name in a
different location.

12. Steps
1. Click file tab from the menu bar
2. Then select open command tab from the dropdown menu
3. From the open dialog box select the workbook that you want to
open
4. Finally click open button or enter key to open your workbook

13. • Worksheets a workbook are accessible by clicking the
worksheet tabs in the lower part of the screen .
• By default ,three worksheets are included in the default
workbook.to add the worksheets follow the steps below
Steps
1. click insert tab on the menu bar
2. Select worksheet command tab from the drop down
menu

14. • Remember the default worksheet name is
sheet 1,sheet 2, sheet3, to rename the sheets
follow the below steps.
◦ Steps
1. click format tab from the menu bar
2. Select sheet command from the drop down menu
3. select rename tab from sheet sub menu.
4. Hence the entire sheet name space will be
highlighted for you to type the new sheet name
5. After typing press enter from the keyboard.
End of excel basics