2. Topics to be discussed
Format Cells Dialog Box
Page Setup
Excel settings
3. Open the Format Cells dialog box
Press Ctrl+1.
Right-click a cell -> in the context menu that
opens, click Format Cells.
On the Home tab -> in the Font, Alignment,
or Number group -> click the dialog box
launcher in the lower right corner.
On the Home tab -> in the Cells group ->
click Format -> in the drop-down menu that
opens, click Format Cells.
4. Work with the Format Cells dialog box
in Excel
The Format Cells dialog box is consisted of six tabs, each
providing different types of formatting:
Number – apply a specific format to numeric values
Alignment – change alignment, position and direction
Font– change font type, color and style
Border– create cell borders of different styles
Fill– change the background color of a cell
Protection– lock and hide cells
11. Page Setup
Use the Page Setup dialog box to set up layout and print options of a
page.
Click on the Page Layout tab, then in the Page Setup group, click
the Dialog Box Launcher
13. Page Tab
Orientation : Choose between landscape and
portrait.
Scaling : Enlarges or reduces the worksheet or
selection when you print so that it fits on the
specified number of pages.
Paper size : In this box, click Letter, Legal, or
other size options to indicate the size that you want
to use for your printed document or envelope.
14. Page Tab
Print quality : In this box, click a resolution to specify the print
quality for the active worksheet. Resolution is the number of dots per
linear inch (dpi) that appear on the printed page. Higher resolution
produces better quality printing in printers that support high-
resolution printing.
First page number : In this box, enter Auto to start numbering pages
at "1" (if it is the first page of the print job) or at the next sequential
number (if it is not the first page of the print job). Enter a number to
specify a starting page number other than "1."
16. Margins Tab
Enter margin settings and see the results in the Preview box.
Top, Bottom, Left, Right : Adjust measurements in
the Top, Bottom, Left, and Right boxes to specify the
distance between your data and the edge of the printed
page.
Header or Footer : Enter a number in the Header box or
the Footer box to adjust the distance between the header
and the top of the page or between the footer and the
bottom of the page. The distance should be smaller than the
margin settings to prevent the header or footer from
overlapping the data.
Center on page : Center the data on the page within the
margins by selecting the Vertically check box,
the Horizontally check box, or both.
18. Header/Footer
Header : Click a built-in header in the Header box or
click Custom Header to create a custom header for
the worksheet that you want to print. The built-in
header is copied to the Header dialog box, where you
can format or edit the selected header.
Footer : Click a built-in footer in the Footer box or
click Custom Footer to create a custom footer for the
worksheet that you want to print. The built-in footer
is copied to the Footer dialog box, where you can
format or edit the selected footer.
20. Sheet Tab
Print area : Click the Print area box to select a worksheet
range to print, and then drag through the worksheet areas
that you want to print. The Collapse Dialog button at
the right end of this box temporarily moves the dialog box so
that you enter the range by selecting cells in the worksheet.
After you finish, you can click the button again to display the
entire dialog box.
Print titles : Select an option under Print titles to print the
same columns or rows as titles on every page of a printed
worksheet. Select Rows to repeat at top if you want specific
rows as your horizontal title for each page. Select Columns to
repeat at left if you want vertical titles on each page. Then
on the worksheet, select a cell or cells in the title columns or
rows you want.
21. Sheet Tab
Print : Specifies what is printed from the worksheet, whether the
printout is in color or black and white, and what the print quality is.
Page order : Click Down, then over or Over, then down to control
the order in which data is numbered and printed when it does not fit
on one page. The sample picture previews the direction your
document will print when you choose one of these options.
