Administrative and functional roles & responsibilities of KVK

1. Dr. Brajesh Shahi
Nodal Officer, KVKs &
Dr. Veena Shahi, PC, KVK
Directorate of Extension Education
Dr. Rajendra Prasad Central Agricultural University

2.  The kvk played role in showcasing the frontier
technologies capacity building among stakeholders,
front runner in technological application, information
and inputs, participatory approaches in planning,
implementing, executing and evaluation
 However for meeting new challenges it is important to
focus on conservation of natural resources, achieving
higher productivity keeping sustainability of
agriculture, enhancing farmers income through
bringing in farming to market value chain efficiency.

3. Technology Assessment and Demonstration for its
Application and Capacity Development.
To implement the mandate effectively, the
following activities are envisaged for each KVK.
1. On-farm testing to assess the location specificity
of agricultural technologies under various
farming systems.
2. Frontline demonstrations to establish production
potential of technologies on the farmers’ fields.

4. 3. Capacity development of farmers and extension
personnel to update their knowledge and skills on
modern agricultural technologies.
4. To work as Knowledge and Resource Centre of
agricultural technologies for supporting initiatives of
public, private and voluntary sector in improving the
agricultural economy of the district.
5. Provide farm advisories using ICT and other
media means on varied subjects of interest to
farmers

5.  Appropriate follow up action with respect to the
suggestions made by Director, ATARI, other ICAR
officers, Director of Extension and experts from SAUs
during their visits.
 Coordinating the activities of the centre.
 To establish appropriate linkages and coordinate with
the line department and Agri- Research Stations in the
district.
is the principal executive officer of the respective KVK

6.  Drawing and disbursing officer and operation at the
budget.
 Organize Scientific Advisory Committee (SAC)
meetings to finalize action plans and development of
the units.
 Timely submission of reports and returns to the
university and to the Director, ATARI. Document
should be supported with good photographs & video
clipping of farmers Innovation, ITKs identified in the
district on yearly basis and report to the Director,
ATARI & Director Extension for National level
documentation.
The following reports should be submitted to Director
ATARI with a copy to Director of Extension.
 Monthly physical and financial progress report in the
specified format on or before to V.C. Cell on 28th of
each month and 2nd of every month on online, (MPR,
PMO, RFD, Skill) report to ATARI, Patna.

7.  Quarterly and Annual reports (Physical/Financial)
in a prescribed format for a given financial year on
or before 30th April of every year.
 Seasonal reports on externally funded project –
CFLD, ARYA, Farmers FIRST of ICAR may be
submitted in the preliminary information soon after
the selection of farmers and final reports after the
completion of programme in the prescribed format.
 Material for ICAR News letter/university news
letter may be submitted quarterly on 10th of July –
September- October-Jan-March & April to June.
 Equips KVK with sufficient data base to answer
parliament questions reply by fax or email on the
same day.

8.  Conduct monthly, quarterly and half yearly meeting to
review the ongoing activities and future course of
action and submit the proceeding to the concerned
Director of Extension and Director ATARI.
 Conducting ex-trainees meeting for getting feedback
for impact assessment at technology intervention
perused through OFT, FLD and training and document
the assessed and refined technologies through OFT.
 Latest technological updates/KVK events /alert etc
should be sent to and other stakeholder through KVK
mobile advisory and
 KVK portal, and short video clippings/success
stories/case studies should be prepared and posted on
KVK website.
 Managing conflicts, if any affecting efficient
functioning at the centre.

9.  Conduct village and family survey using PRA
tools and critically assessing the technological gaps
and training needs of the farming communities in
their respective subject.
 Planning formulating and conducting need based
relevant vocational and other training courses for
youth/farmers based on the recommendation of
SAC meeting/ZREAC.
 Equipping their sections/department with
appropriate practical training facilities and
equipments.
Subject Matter Specialist:

10.  Developing suitable extension literature in local
language in the interest of farmers and extension
functionaries.
 Developing suitable extension literature in local
language in the interest of farmers and extension
functionaries
 Maintaining farms/animals on commercial levies as
the training resources.
 Keeping on evaluating their day to day performance
in offering effective programmes.
 Keeping on evaluating their day to day performance
in offering effective programmes.
 Organizing field demonstration and providing advisory
services.

11.  Maintaining the professional relationship and
functional agencies in their respective fields
through Head.
 Indentified thrust area & select interest and need
based farmer group for skill training for
entrepreneurship development
 Providing improved seeds/plants and animals to
the local farmer and young entrepreneurs or
assisting then to acquire the same from the right
sources/agencies.
 Organizing field days, farms visit, kisan mela and
group discussion.

12.  Develop and update information centre at KVK.
 Organizing skill and production oriented short and
long duration training programme both on and off
campus for practicing farmer and field level
extension workers.
 Timely reporting of the results of technical
programme of work and feed back.
 Laying out demonstration unit of their discipline at
the KVK farms with improved management
practice to use it as resource for training the
trainees and for economic gain.
 Any other work assigned by Head/ DOEE.

13.  Maintaining farm on commercial lines
 Assist the SMSs in establishing demonstration
units, and Technology Park comprising crop bases
and other enterprises. The units should
demonstrate the potential of the new technology
and be cost effective.
 Develop the technology cafeteria at instructional
farm showcasing technologies, practices and units
suitable for the district as models for learning with
the help of SMSs.
 Preparing farm layout and field demonstration
Farm manager:

14.  Keeping the farm demo units in ideal and good
conditions
 Planning the farm activities well in advance and
executing the same in proper manner.
Maintaining all relevant farm record like
 Daily memorandum sheet
 Permanent Stock register
 Input Stock register
 Farm Indent register
 Tractor log book
 Farm expenses
 Farm Produce register

15.  Maintaining forecast register and reporting
weather data and crop condition to the
SMSs/Head.
 Seeking technical advice from Subject Matter
Specialists for specific crop problems.
 Ensure timely submission of reports regarding the
farm activities to the concern scientist/head for
seeking technological advice for specific crop or
other problems.
 Any other work assigned by Head/SMS.

16.  Responsible for mobile soil testing laboratory, seed
processing unit and other laboratory work.
 Preparation of technical reports and compilation
and forwarding of primary technical data from the
lab and feed back information on various aspects.
 Assisting in-charge officer in organizing Field
days, Group discussion training programme with
farmers group and attending the extension
activities in new technologies.
Programme Assistant (Lab Tech.):
Assisting subject Matter specialist/Head in their work

17.  Assisting Scientific personal, demonstration of
package of practices for application of research
findings in the field.
 Maintenance of technical files/records.
 Responsible for transfer of technologies identified
for the area/supervision of farmers by using the
extension tool and providing feed back on
technologies and assisting farmers in improving
the production.
 Any other work assigned by Head/SMS.

18. Assistant:
Assist Head in administration and financial work of the kvk
 Preparation of draft where necessary and issue the
same after approval by the PC/ scientists and take
further action of dispatch and keep records relating
to the issue of such communication.
 Follow proper filling system and keep files in an
orderly manner for easy reference.
 Go through the receipts and separate urgent
receipts from the rest, enter in the assistant diary,
deal with urgent receipt first and put up the case to
head, kvk.

19.  Receipt the letters, examine the issue in relation to
the rules governing the subject and suggest
appropriate action through notes on it.
 Maintenance of files relating to activities of the
account section as per allocation order.
 Maintain the cashbook (revolving & main) ledger
book, advance ledger, and other important
document related to account section.
 Maintain the diary & dispatch register with the
help of supporting staff.
 Submission of files with comments to concern
incharge/Head.

20.  Monthly closing of account & prepare the monthly
Quarterly and Annual Accounts of the KVK &
report on time i.e. before the 10th of next month to
Director ATARI and comptroller, University with
copy to Director of Extension for information
through Head of KVK.
 Any other work assigned by officer in-charge/head
of KVK/ University.

21. Responsibilities for system analysis, system design, software development,
computerization, computer application and maintenance.
 Assist in developing KVK as a resource and
knowledge centre by generating the dynamic
website as per the ICAR norms available at ICAR
website.
 Upload a pool of information related to agriculture
and allied sectors of the district.
 Technological modules based on the experiences of
the KVK should prepare in details and placed at
the website.
 URL of KVK website may be linked to all possible
state holders like ICAR, SAU and others.
Computer Programmer:

22.  Latest technological updates/ KVK events
should be sent to farmers and other stakeholder
through farmer’s portal or mobile advisory
service.
 Short notes of three minutes on successful
technological intervention of farmers should be
prepared and posted on KVK website.
 Development of digital content in prescribed
format by KVK, having E-Connectivity,
uploading e-data bank on addresses PPT,
videos, Photo galary and success stories/case
stories periodically.

23.  Timely reporting of the technical programme
of KVK work through E-Mail to director
ATARI and director of extension.
 Any other work assigned by head of KVK/
DOEE