The curriculum vitae is for Edith De Leon Avarez, who has over 10 years of experience as an administrative assistant and secretary in Qatar. She holds a Bachelor's degree in Commerce with a major in Economics. Her current role is providing administrative support for AECOM's roadworks project in Qatar.

1. CURRICULUM VITAE
E D I T H D E L E O N A V A R E Z
Contact details
Mobile : +974-5030-9127
Email : shara_trisha@yahoo.com
: edith.alvarez@aecom.com
SUMMARY:
Graduate of Bachelor of Science in Commerce, major in Economics with an ability to
demonstrate verbal as well as written communication skills. I’m a determined person,
hardworking with the ability to learn new skills quickly. Takes pride in every work and
accustomed to acting on own initiative responsibly, effectively manage multi-tasking
jobs, use of time management skills and independent judgment expert in handling
confidential and sensitive information that attributed to having worked for more than 10
years as an Administrative Assistant/Secretary; a Health Records Technician in a
complex organizational environment.
EMPLOYMENT RECORD:
QS016-P03 – Roadworks-AECOM – February 21, 2016 to present –
Administration Support / DC
 Prepare/process/upload transmittals via PMIS system
 Assist in finalizing draft letters for submission to the Client, to the Contractor and
to other authorities
 Maintain and update incoming and outgoing logs.
 Coordinate and support the whole team in all work-related issues.
 Responsible in preparing the team’s daily attendance sheet, ensure the
completeness of signatures of all staff in the team, submit to the client and
AECOM head office.
 Prepares monthly stationery and pantry supplies
 Prepares telephone allowances of the staff in the team.
 Conduct other duties as reasonably required to support project team
 Management of office equipment and supplies
QS004 P2- Roadworks-AECOM – April 5, 2015 – to February 20, 2016 –
Administrative Assistant/Secretary/Document Controller
 Provide team management skills to ensure the team comply with Project
guidelines, policies and procedures and effectively deliver administration support
including QA, accounts and messenger services
 Ensure staffs are familiar with and follow Project guidelines, policies and
procedures
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2.  Set up and maintain data distribution system and schedule for follow up with
project team
 Manage and support the provision of Secretarial Support Services to the project
 Ensure staff are familiar with and follow the safety, environmental and community
policies and the code of conduct
 Contribute to the safety procedures and their implantation as part of the project
team
 Orientation of new employees on office procedures and policies
 Support the provision of Document Control to the project
 Coordinator of building maintenance and security and site-office fit outs
 Implementation of new AECOM systems and procedures in accordance with the
established PMOS prepared by the PMC
 Assist in the auditing and branding of office forms and procedures, ensuring QA
compliance
 Provide back up support for general administrative requirements such as
submission and reports
 Providing support and guidance to management, administrative and secretarial
team
 Management of project office Petty Cash
 Ensure the provision of IT equipment and support for project site staff
 Management of office equipment and supplies
 Liaison with intercompany departments as required
 Conduct other duties as reasonably required to support project team
BUATC/CP25 - ADCC-JV-Aktor Darwish Cimolai Cybarco Joint Venture
February 01, 2014 – March 2015
Administrative Assistant/Secretary
 Reports directly to the Construction Manager/Project Manager
 Prepares Daily Progress Report
 Updates various logs
 Maintains tracking log on all documents being expedited
 Arranges meeting schedules
 Prepares minutes of the meeting
 Prepares Purchase Requisition forms (PRF) using SAP system
 Attends/assists all engineers and co-staff if needed
 Files all necessary documents
Overseas Bechtel Inc. /ADCC-JV-Aktor Darwish Cimolai Cybarco Joint Venture
Administration Assistant to the Resident Engineer
April 2007 – January 31, 2014
 Provides administrative and clerical support to the Resident Engineer, Site
Engineers, Contracts; Field engineering & the whole team.
 Familiar with Bechtel Policies and Procedures.
 Monitor Client’s Incoming/ Outgoing Correspondences.
 Check and follow-up letters or correspondences that need immediate
action/approval.
 Keep records of documents most importantly confidential matters.
 Answer all emails accordingly and do correspondences.
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3.  Arrange meeting invitations for the RE and staff in the team.
 Liaising effectively with the team and the main contractor on behalf of the senior
managers.
 Coordinating and organizing meetings/seminars within the company, and with
external providers and assisting with the preparation of presentations, agendas
and minutes.
 Screening incoming mails and telephone calls, taking into actions responses &
redirecting correspondence where necessary.
 Organizing and coordinating travel requests for the senior management team as
and when required.
 Maintaining confidential records and filing of reports, correspondence and related
material for ease of retrieval.
 Checks on daily calendar and reminds the RE for important events and meetings.
 Prepare all pertinent documents and equipment for meetings.
 Makes all necessary documents for the company (Internal & External).
 Document Controller
- Registering of Internal and External Documents
- Maintenance of Controlled Documents Registered
- Sending of Drawing Transmittals and Submittals
- Ensuring that drawing transmittals are acknowledged in case there is a
dispute on whether the drawings were transmitted
- Manage the document/drawing review process, Internal and External
- Archiving data for historical purposes
Saad Specialist Hospital – Al Khobar KSA
Health Records Technician
November 2000 – November 2006
Takes charge of the department whenever the Health Records Manager is on
vacation/workshop, etc. Familiar and able to perform most of the sections in the
department like: Chart Completion Area, QQA Area, Loose Report Filing, Reception
Area, and Chart Review Area to name some.
 Checking of patients’ admission records admitted for the day (daily census).
Collecting discharged patients’ files from the different wards.
 Checks the assembly order – inpatient records/as well as outpatient records
must be in order according to the hospital’s procedure.
 Scrutinize records of incomplete documentation following procedure guidelines.
 Analyses individual records for completeness.
 Checks all entries are signed and dated and otherwise conform to laid down
policy.
 Protects the privacy of both physicians and patients by ensuring that records are
released only to authorized personnel.
 Utilizes the online computerized chart analysis system to detect deficiencies and
advise accordingly.
 Completes deficiency list and marks incomplete items with color-coded tabs for
individuals.
 Retrieves all incomplete charts for physicians for completion as well as to other
health personnel like nurses and technicians.
 Print and distribute weekly ‘Incomplete Chart Letters” as per hospital policy.
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4.  Re-check charts after physicians/other health personnel concerned have worked
on their records and updates CCA system accordingly.
 File onto the charts the discharge Summary, Operative and Pathology reports.
 Routinely audits incomplete records (by checking old deficiencies against the
CCA system.
 Ensures edited reports are logged and received within 24-hour timeframe.
 Prepares charts and summaries for Peer Reviews, JCIA Closed Record Review.
 Performs and summarizes departmental Closed Health Record Review
 Check duplicate numbers merge CPI system and patients charts.
 Ensures Disaster and CPI system and patient’s charts.
United Doctor’s Hospital – Jeddah, KSA
Medical Records Technician
March 1995 – March 1996
 Functions as a receptionist – answering telephone call requests. Entertaining
patients requesting for different kinds of medical records and other kinds of
pertinent documents to be accomplished in the Medical Records Department.
 Retrieve and re-file medical records upon authorized request and directive.
 Assemble medical records of discharged patients in appropriate manner and
standard order.
 Route incomplete records to Incomplete File Area.
 Log and file loose reports in the patient’s file.
 Maintain and accurately use the Master’s Patient Index (MPI).
 Assist physicians if required.
 Process special studies/audits.
 Complete correction for double record.
 Deliver records pulled for clinic appointments. Authorized requisition in other
departments will be delivered when transporter is not available to do so.
 Collection of appointment list.
 Process new medical records.
 Route or transports loose reports that cannot be attached to records as directed
by lead or director.
 Locate difficult to locate files and report problems with record in responsible
manner to superior.
 Purge inactive medical records and assist with relocation storage area.
 Performs other assigned duties and tasks within the realm of my knowledge,
skills and availability as required.
Prince Abdullah Bin Abdulaziz Hospital – Bisha, KSA
Medical Records Clerk
July 1991 – Sept. 1993
Job description – duties and responsibilities are same as above.
TRAININGS / SEMINAR ATTENDED:
February 21, 2016 – PMIS Training – AECOM – Jaidah Square
October 19, 2015 – Basic First Aid/CPR Training
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5. 2000-2006
• JCIA Leadership Workshop (Bahrain/SSH)
• General Principles of Infection Control
• Function and Disinfections of Pneumatic Tube System
• Fire Training
1991-1993
• Basic Medical Terminology Course
• Health Records Workshop
• Data Entry
Computer Skills:
 Proficient in Microsoft Word, Power Point, MS Outlook, Excel.
 Leadership and Negotiation Skills
PERSONAL DATA:
Date of Birth : May 7, 1966
Place of Birth : Pangasinan, Philippines
Civil Status : Married
Citizenship : Filipino
Religion : Christian
Height : 5’3”
Weight : 135 lbs.
EDUCATIONAL ATTAINMENT:
College: Bachelor of Science in Commerce
Major in Economics – Graduated with Diploma
Luzon University
June 1982 -1986
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6. 2000-2006
• JCIA Leadership Workshop (Bahrain/SSH)
• General Principles of Infection Control
• Function and Disinfections of Pneumatic Tube System
• Fire Training
1991-1993
• Basic Medical Terminology Course
• Health Records Workshop
• Data Entry
Computer Skills:
 Proficient in Microsoft Word, Power Point, MS Outlook, Excel.
 Leadership and Negotiation Skills
PERSONAL DATA:
Date of Birth : May 7, 1966
Place of Birth : Pangasinan, Philippines
Civil Status : Married
Citizenship : Filipino
Religion : Christian
Height : 5’3”
Weight : 135 lbs.
EDUCATIONAL ATTAINMENT:
College: Bachelor of Science in Commerce
Major in Economics – Graduated with Diploma
Luzon University
June 1982 -1986
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