1. Sandeep Singh
Mobile: +91 9867661135 E-mail: singh.san19792004@gmail.com
Executive Summary:
- Strategic Planning - Policy Formulation - General Administration
- Facility Management - Budgeting - Security Management
- Manpower Management - Team Management - Operation & Maintenance
- Logistics - Procurement/Vendor Development - Liaising & Coordination
* A seasoned professional with over 14 years of rich experience out of which more than 9 years in managing
the entire gamut of Administration/Facility Management, HR, Operation and Security with demonstrated
leadership qualities; conceptualizing and effectuating measures / modifications in the operating procedures to
optimize resource and manpower utilization.
* Expertise in managing complete facility management including operation & maintenance, housekeeping,
vendor development, purchase, asset management, etc.
* Proficient in planning & managing general administrative activities like housekeeping, canteen services,
visitor management, security, transport management, etc.
* Handling managing systems to include front office systems, supplies, inventories, forecasting, and budgeting;
compilation and preparation of financial reports including rate and availability data.
* An enterprising leader with the ability to motivate personnel towards achieving organizational objectives and
adhering to industry best practices.
Work Experience:
Present Working Experience:
Company: Kyan Resorts & Clubs Pvt. Ltd., Ghatkopar (W.)
Period: June 2013 to Till Date ( 3 years & 7 months)
Industry Type: Construction Industry. (Holiday Homes & Recreation Club, Construction of Single
Deck Studio, Double Deck Studio, Villas, Club Houses etc.)
Designation: ManagerOperations (Admin, Operations, HR & Purchases)
Head Office – Ghatkopar Site/Project Office - Karjat.
Current CTC: Rs. 5.29 Lacs p.a. and Additional of Travelling & Telephone.
Job Profile:
OPERATIONS DEPARTMENT: At Kyan Resorts & Clubs Pvt Ltd operations department is consists of 3 different
functions / units i.e. Administration, Human Resource and Accounts.
General Administration & Facilities Management for (HO & Site):
 Overseeing administrative tasks across different departments including Travel, House Keeping,
Maintenance of premises, Coordination, Transport facilities, Procurement, Formulation of contracts, etc.
 Supervising employee amenities viz. transport arrangement, travel desk, hotel bookings, hiring of
vehicles, guest house and related contracts.
 Supervising maintenance of high standards of housekeeping to ensure maintenance of hygiene &
cleanliness.
 Managing Infrastructure including AC, Electricity, Water, Pest control, Fire System, Plumbing,
Carpentry, Beautification, Civil works etc.
 Developing a dedicated & alternate vendor source for achieving cost effective procurement of
consumables and other material.
 Procurement of beverages, stationeries, toiletries on regular basis and any other purchase as and when
required.

2.  Executing projects-preparation according to quotation, recommending vendors for the particular jobs
with remarks/comments and negotiation with various vendors.
 Coordinating, Compiling and Maintaining a detailed daily attendance register of the employees, ID card
allotment, Leave cards, Visiting cards etc.
 Handling complete facilities & infrastructure set up and liaising with contractors & interiors for the
same.
 Liaising with local statutory bodies such as Municipal Corporation, Telecommunication, Insurance, etc.
ensuring smooth business operations.
 Conducting Annual Maintenance of Telephones, vending machines, AC, Fire system etc.
 Monitor the budget for all Admin and Travel variance in the cost by analyzing alternatives.
 Coordinating resources to align with business expectation and managing team of motivated professionals
to work as a cohesive team.
HR related Roles & Responsibilities:
 Sourcing/Gathering profiles for the openings as and when required.
 Taking TI (Telephonic Interview) round for Junior & Middle level candidates.
 Fixing Appointments with senior authority (MD, CFO, CEO, Project Director, AGM, HOD) of the
respective departments for the final round.
 Initiating joining formalities for the new employee(s) by collecting joining documents and taking signature
on NDA (Non Discloser Agreement) between the employee and the employer,
 Maintained employee(s) records (soft copy) of new & existing staff -copy of educational certificates, service
history, Employee's information sheet, Appointment letter, Number of employees, Employee's address &
contact numbers, birthday list, Attendance & leave records, record of weekly off, copy of appraisal letter,
letter of appreciation, Disciplinary warning, Resignation letter, Experience certificate etc.
 Conducting induction section for the new employee(s) on their 1st joining date. Explaining them about
the rule and regulation, timings & policies of the company etc.
 Handing over of IT Assets to the new employee(s) and maintaining the records of the same at H.O.
 Explaining about the types of expense claim forms and the limits of the amount will be reimbursed by
the company towards traveling expenses, telephone expenses etc.
 Maintaining list of employees along with their data like date of birth and Anniversary and arranging
small event in the office (H.O or Site Office)
 Conducting exit interviews of the employee(s) before leaving the organization and collecting IT Assets and
other components in custody.
Operation & Purchases related Roles & Responsibilities:
 Got experience and exposure in managing the entire gamut of purchase cycle i.e. requirement
generation, planning & budgeting for materials to be purchased, negotiating on price with Vendors and
finally executing/releasing the PO to the Vendor for procurement of required material(s).
 Gathering daily updation on security guards at site in both day & night shifts and same regarding the
office boy working at the site office in the day shift.
 Gathering daily udation on consumption of food stock in kitchen at site office and arranging the required
materials on the requisition of head cook (Maharaj)
 Managing the construction materials flow taking into account of current & Future required inventory
based on the requisition from Store Incharge at the site.
 Sharing BOQs/Tenders among Vendors/Contractors, Holding meetings and negotiating the cost of
materials & labour charges proposed by the Vendors and finalizing the cost/price.
 Preparing/Releasing Purchase Orders on the receipt of quotation after finalization of a
Vendor/Contractor. Before making a PO checking quantity ordered, comparing rates with the finalized
rates etc.
 Arranging required materials for the sales promotional programme(s) for Head Office & Site Office.
 Maintaining attendance register, verifying vendor bills and payment follow-ups for the same, providing
monthly budget, Keeping track and timely payment of office utility bills of HO & Site Office.
 Preparing requisition/intimation for fund transfer from HO to Site Office branch bank account FRA-Fund
Release Application.
 Preparing monthly, quarterly, half yearly & yearly MIS reports based on the data collected from site
operation team members.

3. Previous Work Experiences:
Company: iDiscoveri Education Pvt. Ltd., Bandra (W.)
Period: July 2011 to May 2013 (1 year & 11 months)
Industry Type: Education Industry. (iDiscoveri is a social enterprise with a mission
to renew education in India.)
Designation: Incharge Admin, Operations & HR – Maharashtra & Gujarat
Regions.
Current CTC: Rs. 3.61 Lacs p.a. (Gross CTC)
Job Profile:
Administration & Facility Management-Highlights.
Attending call regarding query and complaint.
Maintaining and monitoring helpdesk expenses, handling of petty cash etc.
Oversee front office functions i.e. Office Management and Coordination and Supervision of activities.
Distribution of various local services to the concern department.
Maintain and update Inventory and Preparing monthly MIS reports.
Implementing Standard Operating Procedures for operational areas inclusive of Administration & Operations.
Leading general administrative activities, corporate policy implementation and facilities management across
assignments.
Strong ability to master a situation quickly; highly knowledgeable in a wide variety of professional disciplines
and an expert at organizing & directing turnaround situations.
Skilled in handling large workforce, maintaining peaceful & amicable work environment in the organization,
and in initiating measures for the benefit of people in the organization.
Proficient in developing & streamlining systems with proven ability to enhance operational/administrative
effectiveness and meet operational goals within cost, timelines & quality parameters.
Areas of Expertise:
General Administration:
 Overseeing administrative tasks across different departments including Travel, House Keeping,
Maintenance of premises, Coordination, Transport facilities, Procurement, Formulation of contracts, etc.
 Supervising employee amenities viz. transport arrangement, travel desk, hotel bookings, hiring of
vehicles, guest house and related contracts.
 Managing Infrastructure including AC, Electricity, Water, Pest control, Fire System, Plumbing,
Carpentry, Beautification, Civil works etc.
 Developing a dedicated & alternate vendor source for achieving cost effective procurement of
consumables and other material.
 Procurement of beverages, stationeries, toiletries on regular basis and any other purchase as and when
required.
 Executing projects-preparation according to quotation, recommending vendors for the particular jobs
with remarks/ comments and negotiation with various vendors.
 Coordinating, Compiling and Maintaining a detailed daily attendance register of the employees, ID card
allotment, Leave cards, Visiting cards etc.
Facilities Management:
 Handling complete facilities & infrastructure set up and liaising with contractors & interiors for the
same.
 Liaising with local statutory bodies such as Municipal Corporation, Telecommunication, Insurance, etc.
ensuring smooth business operations.
 Conducting Annual Maintenance of Telephones, vending machines, AC, Fire system etc.
 Monitor the budget for all Admin and Travel variance in the cost by analyzing alternatives.
 Supervising maintenance of high standards of housekeeping to ensure maintenance of hygiene &
cleanliness.
 Coordinating resources to align with business expectation and managing team of motivated professionals
to work as a cohesive team.

4. Responsibilities as a HR:
 Sourcing/Gathering profiles for the openings as and when required.
 Taking TI (Telephonic Interview) round for Junior & Middle.
 Fixing Appointments with senior authority of the respective departments for the final round.
 Initiating joining formalities for the new employee(s) by providing joining documents and NDA (Non
Discloser Agreement) between the employee and the employer,
 Maintained employee(s) records (soft copy) of new & existing staff -copy of educational certificates, service
history, Employee's information sheet, Appointment letter, Number of employees, Employee's address &
contact numbers, birthday list, Attendance & leave records, record of weekly off, copy of appraisal letter,
letter of appreciation, Disciplinary warning, Resignation letter, Experience certificate etc.
 Handing over of IT Assets to the new employee(s) and maintaining the records of the same for
Maharashtra & Gujarat regions.
 Maintaining list of employees regionally along with the data like date of birth and Anniversary and
arranging small event in the office.
 Conducting exit interviews of the employee(s) before leaving the organization and taking IT Assets and
other components in custody.
Accounts, Operation & Sales Coordination:
 Maintaining petty cash, attendance register, verifying vendor bills and payment follow-ups for the same,
providing monthly budget to HO, Keeping track and timely payment of office utility bills.
 Preparing requisition/intimation for fund transfer from HO to local branch bank account FRA-Fund
Release Application.
 Preparing weekly, monthly, quarterly, half yearly & yearly sales reports based on the data collected from
each of the sales team members.
 Arranging required materials for the sales promotional programmes at regional level.
 Finding appropriate venue for the training of the clients and arranging training materials locally.
 Sending confirmation e-mail on the registration of the participant(s) for the training along with venue
details including dates, timings, agenda and trainer’s informations.
Company: HumanLinks Solutions, Kurla (W.)
Period: September-2006 to 30th June 2011. (4 years & 10 months)
Industry Type: Placement & Consultancy Firm.
Designation: Centre Manager (CM)
Package/CTC: Rs. 2.76 Lacs p.a. & Other benefits.
Job Profile:
Roles & Responsibilities as an Administrator:
 General Administration like maintenance of Annual Maintenance Contract of all our vendors & clienteles.
 Maintaining daily attendance register of the employees along with their leave records.
 Maintaining petty cash, verifying vendor bills and keeping track and timely payment of office utility bills.
 Manpower planning in co-ordination with technical/various heads.
 Keeping a record of all the interviews undertaken and the response etc.
 Maintaining and updating Candidates Database in Total in a MS-Excel File i.e.- Name, Address, E-mail ID,
Contact Nos., Remarks if any etc.
 Handling Grievance/Complaint from both client and candidates.
 Preparing weekly, monthly, quarterly, half yearly & yearly MIS reports based on the data collected from each
of the team members. (MIS reports in respect of selected & non selected candidates, drop-outs etc.)
 Coordinating Training Programmes.
 Arranging required materials for the training progammes at regional level.
Roles & Responsibilities as a HR:
 Sourcing of the candidates from various job portals.
 Understanding the client requirement and customize the search accordingly.

5.  Taking telephonic Interviews.
 Fixing Appointments with the clients for Personal Interviews.
 Back-checking with the clients about the interviews already undertaken.
 Scheduling the interviews, lining up the interviews with the Management.
 Recruitment and Selection at various levels.
 Recruiting for Junior, Middle and Senior Levels.
 Handling Grievance/Complaint from both client and candidates.
 Induction and Orientation session for new joiners/Candidates.
 Performance Improvement Programme for low performers in the interviews.
Accounts Handling:
 Preparing Invoices for referring the candidates as they join in a company.
 Timely dispatch of Invoices and confirmation of the receipt with the clienteles for the same.
 Keeping a track of the payments to be received from the clienteles within 20days.
 Issuing payments of the employees.
Sales & Business Development:
 A professional with effective strategic and analytical skills, sound marketing research and business
acumen.
 Responsible for maintaining customer, prospects and competitor databases and assessing, devising, and
implementing marketing promotions.
 Downloading clients details from the net for business expansion and increasing the turnover of the
company.
 Establishing and Maintaining Good & Healthy relation with new along with the old customers by
personally talking to the HR-Heads of the client organizations and taking requirements every month.
 Streamlining payment procedures- reducing credit cycle from 30 days to 20 days of all our clienteles.
Company: Citius IT Solutions Pvt. Ltd., Andheri (East).
Period: April-2006 to August-2006 (6 months)
Industry Type: IT (Software Development) Company.
Designation: Assistant Manager Accounts & Finance.
Package/CTC: Rs. 2.16 Lacs p.a.
Job Profile:
Accounts:
 Independently Data Entry of day-to-day business transaction. i.e. Cash/Bank Book, Purchase, Sales,
Journal, Debit-Credit Notes, etc. in Tally 4.5 & 5.4.
 Periodical review of Ledgers, payables & receivables & it’s reconciliation in Tally.
 Bank correspondence, Reconciliation & other banking transactions.
 Preparation of Profit and Loss A/c and Balance Sheet.
 Preparing Monthly Invoices in USD (U.S. Dollars) for the companies in US.
 Making necessary letters for the Bank for receipt of Wire-Transfer to deposit in companies account in
INR (Indian Rupees).
 Finalisation of Accounts, Passing Necessary Journal Entries and making adjustments.
Taxation:
 Preparation & filing of Income Tax Returns.
 Preparation for Advance Tax calculation.
 Preparation & filling of E-TDS quarterly returns of 194(I), 194(C), 192(B) & 194(J). 194(I)- TDS on Rent,
194(C)- TDS on Contract, 192(B)- TDS on Salary & 194(J)- TDS on Professional.
 Preparation & filling of monthly VAT returns, Prof. Tax returns.
 Solving queries related to Tax Audit & preparations of various statements as provided in tax Audit.

6. Company: 1) IBIS Logistics Pvt. Ltd., (Stockiest of Medicines)
2) DERMAGIC (Stockiest of Leather Goods)
3) FINESSE (Manufacturer & Exporter of Leather Goods)
4) J. Harish & Sons (Garment Company)
Period: April-2001 to March-2006 (5 Years)
Type of Job: Handling Accounts & Stocks of above mentioned all 4 Companies.
Designation: Accounts Assistant.
Package/CTC: Rs. 1.20 Lacs p.a.
Job Profile:
Accounts:
 Under the guidance of Sr. Accountant passing Accounting Entry of day-to-day business transaction. i.e.
Cash/Bank Book, Purchase, Sales, Journal, Debit-Credit Notes, etc. in Tally 4.5 & 5.4.
 Under the supervision of Sr. personnel periodically reviewing Ledgers, payables & receivables & it’s
reconciliation in Tally.
 Bank correspondence, Reconciliation & other banking transactions.
 Participating in Finalisation process of Accounts with C.A./Auditor, Passing Necessary Journal Entries
and making adjustments as instructed by the C.A./Auditor.
Taxation:
 Preparing Income Tax Return Challans, Advance Tax Challans.
 Gathering required data for E-TDS quarterly returns of 194(I), 194(C), 192(B) & 194(J).
 194(I)- TDS on Rent, 194(C)- TDS on Contract, 192(B)- TDS on Salary & 194(J)- TDS on Professional.
 Preparing of monthly VAT returns Challans, Prof. Tax returns Challans.
 Helping C.A./Auditor in solving queries related to Tax Audit & preparations of various statements as
provided in tax Audit.
Personal Information
 Resident Address : Room No. - 3, Jainabi Society, Near Bank of Baroda, Premier Road, L.B.S. Marg,
Kurla (West), Mumbai – 400070.
 Father’s Name : Mr. Bhagwanshankar R. Singh.
 Date of Birth : 07th December, 1979.
 Religion : Hindu.
 Nationality : Indian.
 Marital Status : Married.
 Languages Known : English, Hindi, Marathi & Bhojpuri.
 Hobbies : Listening to Music, Travelling & Making Friends.
 Extra Activity : Playing Cricket & Football.

7. Professional Qualification and Specification
EXAMINATION INSTITUTE
UNIVERSITY/
BOARD
YEAR OF
PASSING
Class
T.Y.B.Com
N. G. Acharya College of
Science, Commerce &
Arts at Chembur (E).
Mumbai
University
April-2001
Pass
Class
H.S.C.
N. G. Acharya College of
Science, Commerce &
Arts at Chembur (E).
Mumbai Board 1997-1998
Second
Class
S.S.C.
Hindi High School,
Ghatkopar (W).
Mumbai Board 1995-1996
Second
Class
Computer Proficiency
 Diploma in Software Application Management from DON-BOSCO INSTITUTEOF IIT & ITI,
Vidyavihar (West), Mumbai.
 DOS, Windows & MS Office 95/98/00/03 (MS-Word, MS-Excel, MS-Powerpoint),
 C, C++, Unix, LAN, FOXPRO Programming, Internet (Surfing, Chatting & Emailing)
 Art & Designing Course from Dolphin Cyber Tech. Kurla (West).
 D.T.P.- Photoshop, CorelDraw & PageMaker.
 Basics of AutoCAD.
 Accounting Package Tally 4.5 & 5.4.
 Internet (Surfing, Chatting & Emailing)
Date:-
Place:- Mumbai.
(Sandeep Singh)