1. CURRICULUM - VITAE
MOHD KASHIF KHAN
446/10, KARAM MANZIL, NEAR BADI MASJID
MUSAHIBGANJ, PS THAKURGANJ
CHOWK, LUCKNOW-226003
Contact no.-7704899999, 9792312345
E-mail: kashifs_khan@yahoo.com
kashifs.khan1983@gmail.com
SKILLS: Infrastructure & New Project Development, Budgeting and cost control for Circle, Health
Safety & Wellbeing of employees and Transportation for 11 locations including Circle Office. Handling
and Follow-up of Multi Projects a time, Facilities, Maintenance and Housekeeping of Office
establishments, Vendor Management, Cafeteria Management, Staff Amenities, HR Operations, Training
need Analysis and Arranging & Conducting Trainings, Liaison with Govt. & Pvt Deptt, Statutory
Compliances, Event Management, Hospitality & Travel Management, MIS and its analysis.
ACHIEVEMENTS-
• Cross Functional Nomination for HSW Initiative – Project Sanjeevni - Won IMAD Award-
Highest in its category in that Initiative which got replicated nationally in Vodafone Digilink
• Conducted Safety mela across all 10 locations single handedly at a Grand Scale - Awarded
“MEGASTAR” title for Oct 11 to Dec 11 quarter for the same.
• Thrice have won the Title of SUPERSTAR for showing Exemplary work in Admin Deptt.
• Created a Url for Admin combining all daily activities related to facilities like conference room
Booking, Complaint, Suggestions, Policies, Travel etc. Got replicated across India with minor
changes.
WORK EXPERIENCE - Total 9.4 years of experience in Telecom Corporate MNC &
manufacturing in entire array of Admin – Property & Facilities Management.
VODAFONE DIGILINK LTD – 6.4 yrs
(May 2012- Dec 2014) – P&FM (Admin) SPOC for Zones
Desgn – Assistant Manager
• Infrastructure Development – Survey, Selection & Negotiation Of Property, Lease/Rent
Agreement, Finalization & Acquisition, Arrangement Of Architects & Vendors, BOQ, Quotation
& Finalization, AMC/CSMC of equipment, sitting space & Workstation Realignment, Electricity,
Water connection & Load Enhancement, Modification/Alteration/Improvement in existing infra.
• Transportation & Travel Desk – Arrangement of all types of Transportation for whole Circle
including 10 zones, Monthly & On-Call Taxi for employees across UP East circle, Planning for
future requirements, ensuring and auditing docs, Physical & Medical Fitness of drivers & Safety

2. of Travelers, Visitor Management, Booking of Rail/Air Tickets as per entitlement, Booking of
Hotels, CLA in zonal locations, maintaining MIS.
• Budgeting and Cost Control – Finalizing budget for UPE Circle (G&A). Head-wise bifurcation,
Allocation and allotment till branch level, Keeping track of expenses zone and branch wise.
Course correction wherever required. Generating PR / PO and SRM for vendors. Expense MIS
and its analysis. Sharing expense reports to Sr Leadership team along with concern. Ensuring
Cost Effectiveness while maintaining quality, Cost Optimization for Electricity, Diesel,
Manpower etc & Generating MIS related to Vendor, Facilities & other data.
• Vendor Management – Selection & Categorization of Admin related Vendors like Facilities,
Maintenance, Infra, Staff Welfare. Their Registration, Negotiations for best deals, Agreements
finalization & its Renewal with amendments if any. Raising PR / PO, SRM and arranging GRN.
Bills processing & timely Payments, Maintaining MIS for all establishments, keeping check on
services provided by them in regards to quantity and quality of services and discontinuation call if
necessary. Vendor audit including premise checks.
• Staff Amenities – Medical Requirements including Doctor visit in all locations, Allocation of
Seats to new users, New joinee support, Monitoring Employee Meal Policy / Foodings for
employees, Visitors etc, Pantry and related consumables arrangement, Birthday / anniversary and
other special occasion cakes / snacks / foodings arrangement, Telephone (landline) for
employees, Procurement / Accounting / Maintenance of amenities provided.
• Cafeteria Management – Selection and Employment of Café Vendor, Menu Finalization,
Cleanliness & Hygiene of Café & Café staff, Maintenance of Facilities in Café & Provision of
Seats, Ensuring Availability of Inventory, Monitoring Vendor Performance & Periodic Review in
all zonal and branch locations.
• Housekeeping – Creating SOP for Housekeeping, Duty Chart, Rooster, Feedback, Pest Control,
Horticulture, Painting, Plumbing, Electrical, Mechanical, Civil Repair & Maintenance, and
Ensuring Better Working Environment while taking care of all Hygiene Factor.
• Office Support System – Business Card Requisition, Stationary Issue, AC, UPS, DG, Inverter,
Shredder, Photocopier, Printer, Fax, Scanner etc Procurement & Maintenance, Printing & Issue of
Business & Identity Card, Conference/Meeting room, their Allotment & Database, Petty Cash
Handling, Courier Management.
• HR Operations – Recruitment & Selection for 3rd
party employees (Associate / off roll) –
Shortlisting and Conducting Interviews for self-team and related functions. Finalizing candidates
and salary negotiations, getting all joining formalities done through agencies. Managing
manpower Agencies – Regular Agency Meetings, Quarterly Compliance Audits of the agencies,
Checking of Agency bills along with PF contribution submission, ESI submission and Bonus
payments. Closing of issues arising on employee or Agency front. Statutory Compliances –
Making Wage sheet and its checking, Mini Wages act reqmnt, Handling Labour cases through
legal counsel, Making changes in Wage structure as per GO from time to time.
• Liaisons, Legal & Statutory – Liasioning with: Security agencies for smooth working of cell
sites, with Admin vendors, Govt bodies like Electricity/Water/Local Devlpmt. Authority etc.,
with internal dept like HR, Commercial, Network, other bodies from time to time, ensuring
proper statutory compliance by all vendors, Licenses applying and Renewal for shops and offices,
Legal matters related to employment and their Compliance, Submission of reports to Govt.
bodies, Scrutinizing docs when necessary.
• Safety & Security – Responsible for Safety and Security of all zonal and branch office
establishments. Thorough knowledge and understanding of BMS, Access Control, Fire System,
PA System, CCTV DVR. Preparing zones and branches for ISRS Audit, Rolling out HSW
Initiatives in Zones, Lead First Aider for UPE. Trained and experienced in Incident Investigation
and Presentations-more than 30 incidents, Communication and Events pertaining to HSW

3. Awareness. Routine Safety, Security processes including Fire Mock, Prevention of Theft,
Pilferage & Sabotage activities, Initiation & Monitoring of safety related MIS.
• Other Misc. Cross Functional Resp – Asset Management, Scrap Disposal, Event Management,
Arranging for Venue for Events, Foodings/Snacks etc. Generating MIS. Communication related
to Admin to all employees.
VODAFONE DIGILINK LTD – (Sep 2011 - May 2012) – HS&W & Travel SPOC for
Circle
Desgn – Senior Executive
• Security of Establishments – Safety and Security for all office establishments including MSC
and Warehouse, Deployment of Guards, Gunmen and security at all premises. Security SOP and
duty charter for all duty posts. STN & Gate Pass, Prevention of Theft, Pilferage & Sabotage
activities.
• Audits and its preparation – Preparing Circle and zonal locations for Audits on HS&W,
Generating Communications and creating awareness, Getting ISRS audit done with physical tour.
Achieved level 5 for Circle.
• Security Systems – Managing Safety systems like Visitor Management, Extinguishers, Smoke
Detectors, CCTV DVR, FM200, PA Systems, ID card and Access card Requisition &
Distribution, maintaining Database of employees & Periodic Review for Resignees & New
Joinees. Installation, preventive maintenance and periodic audit.
• Trainings and Drills – Training need Analysis & Arranging and Conducting Trainings on
Physical Security, First Aid, Electrical Safety, Fire Safety, Defensive Driving etc, Routine Safety
Rounds and Audits, Conducting Fire Mock Drills & Access control Audit along with their
Periodic Review.
• Transportation & Travel Desk – Arrangement of Monthly & On-Call Taxi for employees
across UP East circle, Planning for future requirements, ensuring and auditing docs, Physical &
Medical Fitness of drivers & Safety of Travelers, Visitor Management, Booking of Rail/Air
Tickets as per entitlement, Booking of Hotels, CLA in zonal locations, maintaining MIS
• MIS & Reports – Initiation & Monitoring of safety related MIS, Generating Reports and
Analysis. Sharing of the reports to concern.
VODAFONE DIGILINK LTD –
(Aug 2008-Sept 2011) – Zonal Admin GKP / FZBD
Desgn – Executive
• Infrastructure Development – Survey & Shortlisting of Property in zone, Getting Lease/Rent
Agreement done, supporting in Acquisition, sitting space & Workstation allotment to zone
employees, Electricity, Water connection, Load Enhancement,
Modification/Alteration/Improvement in existing infra.
• Budgeting and Cost Control – Allotment till branch level, Keeping track of expenses branch
wise. Course correction wherever required. Expense MIS and its analysis & sharing to Circle
team, working on Energy optimization & cost control for Electricity, Diesel and maintenance.
• Transportation & Travel Desk – Arrangement of Monthly & On-Call Taxi for employees for
the zone, Ensuring right vehicle is provided as per standard, Booking of Hotels.

4. • Vendor Management – Selection & finalization of Admin related Vendors like Facilities,
Maintenance, Infra, Staff Welfare. Negotiations for best deals, Agreements Renewal
amendments. Bills processing & timely Payments, Maintaining MIS for all establishments,
Vendor audit including premise checks.
• Staff Amenities – Medical Requirements, Allocation of Seats to new users, New joinee support,
Fooding for employees, Visitors etc, Birthday / anniversary cakes / snacks arrangement,
Telephone (landline), Procurement / Maintenance of amenities provided.
• Cafeteria Management – Selection and Employment of Café Vendor in zone, Menu
Finalization, Cleanliness & Hygiene of Café & Café staff, Maintenance of Facilities in Café &
Provision of Seats, Ensuring Availability of Inventory, cafeteria committee meeting.
• Housekeeping – Housekeeping, Feedback, Pest Control, Horticulture, Painting, Plumbing,
Electrical, Mechanical, Civil Repair & Maintenance, and Ensuring Better Working Environment
while taking care of all Hygiene Factor.
• Office Support System – Stationary Issue, AC, UPS, DG, Inverter, Shredder, Photocopier,
Printer, Fax, Scanner etc Maintenance, Conference/Meeting room allotment, Petty Cash
Handling, Courier Management.
• Liaisons, Legal & Statutory – Liaison with: Security agencies for smooth working of cell sites,
with Admin vendors, Govt bodies like Electricity/Water/Local Dvlpmt. Authority, Labour Dept.
etc., monitor statutory compliance docs are available at each location and properly displayed,
keeping track of Renewal for shops and offices forms and certificates.
• Safety & Security – Responsible for Safety and Security of zonal and branch office, Access
Control, Fire System, CCTV DVR. Executing HSW Initiatives in Zones, Creating HSW
Awareness. Fire Mock Drill, Prevention of Theft, Pilferage & Sabotage activities, safety related
MIS.
• Other Misc. Resp – Asset Management, Scrap Disposal, Event Management, Arranging for
Venue for Events, Fooding/Snacks etc. Generating MIS.
MLA GROUP OF INDUSTRIES – 2 years
(Aug.2006-Aug.2008) – Asst. Manager Admin. & Planning.
Facilities Management
• Housekeeping, Maintenance and Scrap Disposal of Office and factories
• Vendors Searching, Approval for Office purchases, Payment Disbursement
• Finalizing AMC (Annual Maintenance Contracts) for Office equipments, their maintenance,
working and replacement
• Petty Cash handling
• Liaison with Govt. Department like Banks, Foreign Trade, Pollution, Electric, water supply, City
Development Authorities, DM / ADM, Contractors, Architects etc.
• Hospitality, Travel/Tour Management,
Infrastructure Development and MIS
• Responsible for expansion of organization via Factory and Branch expansion starting from land
location to final setup of office with accessories.
• Arrangement of labours, Negotiation with contractors, Discussing with Architects on site plan,
purchase of equipments if required.
• Getting clearances from Local Authorities, electricity, water and telephone connections.
• Looking after safety of the office and factories, Hiring Security Guards, fire Safety while
construction, fire extinguishers / Gas mask, their periodical check-up and maintenance.

5. • Assist in preparation of Management reports periodically, participating in analysis, advising
improvement and implementation of measures.
• Other routine activities of office management for smooth functioning of the office, etc.
INDIA PESTICIDES LIMITED – 1 year
(Aug.2005-2006) - Admin Exec & Purchase Officer
Admin / Hr & Purchase
• Petty cash and Office purchases like Stationary, Stamp Papers etc for Office maintenance.
• Vendor searching, categorization, their Development, Negotiation for Domestic purchases &
Imports. Preparing Purchase Orders and inspection of incoming Mtrl.
• Visiting Vendor Factories for Material approval etc.
• Looking after Hospitality of eminent guests, Travel & Tour Management for Business & Personal
Visits/Trips of Directors
• Event management.
• Maintaining MIS, monthly reports and being a part of its analysis.
• Preparing Ads for recruitment, Initial Screening, Providing Training to them etc.
• Safety & Security of Office & Factory.
PROFESSIONAL QUALIFICATION-
MASTER OF BUSINESS ADMINISTRATION (MBA) from Sahara Arts and Management
Academy, Lucknow affiliated to UPTU in 2005.
SUMMER TRAINING PROJECT
Project Title: - “Company Asset Utilization and Productivity”
Organization: - PEPSICO India holdings Pvt. Ltd in Lucknow.
EDUCATIONAL QUALIFICATION
*0 Graduation (B.Sc-Computer Science) from Lucknow University.
*1 Intermediate (ISC) from CMS, Lko in Maths.
*2 High school (ICSE) from CMS, Lko.
EXTRA CURRICULAR ACTIVITIES
*3 Represented & Won Second Prize in Overall Performance for HLL (currently Unilever) in the trade
fair “CORPORATE GLIMPSE” held at college campus.
*4 Represented college cricket team as captain in the First Zonal Sports Meet-2004 organized by UPTU.
*5 Regular member of Cricket Team played for Gorakhpur Zone & now Circle team in Vodafone.
PERSONAL DETAILS
FATHERS NAME Late MR. K M KHAN
MOTHERS NAME MRS. SHAKEELA BEGUM
GENDER MALE
DATE OF BIRTH 16th FEB 1983
MARITAL STATUS MARRIED
LANGUAGES KNOWN HINDI, ENGLISH, URDU

6. PASSPORT NO. ON REQUEST
DATE: MOHD KASHIF KHAN
PLACE: LUCKNOW

7. PASSPORT NO. ON REQUEST
DATE: MOHD KASHIF KHAN
PLACE: LUCKNOW