Jahangir Abbasi is a human resource management and administration professional with experience in administrative, logistics, procurement, and security roles. He has over 10 years of experience planning events, managing travel and accommodations, supervising staff, and ensuring compliance with organizational policies. Currently he works as an administrative and logistics coordinator and security focal person for Plan International Pakistan, where his responsibilities include budget monitoring, vendor management, facility maintenance, and implementing safety and security protocols.

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Jahangir Abbasi
Human Resource Management and Administration Professional
C-488/2, Wallace Road, Sukkur, Pakistan M: +92 333 6105809, 300 8397948 T: +92 71 5620259 E: Jahangir.abbasi@yahoo.com
 Plan International Pakistan - Admin and Logistic Coordinator and Security Focal Person March 2010 to present
ADMINISTRATIVE ACHIEVEMENTS / SKILS
 Preparing the purchase requests & inviting quotations for the procurements.
 Preparing Supplier Selection Canvass Sheets/Comparative statement & issuing the Purchase Orders in favor of the
selected supplier.
 Maintenance of record for the office stationery purchased / issued, along with showing running balances of the
each item.
 To keep track & record of the travel authorizations.
 Handling logistics arrangements i.e. travel arrangements for the staff, foreign delegations, & other official guests.
 Along with arrangements for the hotel reservations & airport pick / drops etc. Maintenance and up keeping of
office automation equipment i.e. photocopies, fax machine & printers etc.
 Arranging training workshops, meetings, seminars & other outdoor activities organized by the PLAN
INTERNATIONAL PAKISTAN.
 To monitor the standard of services provided by the third party based on the agreement signed with them and
reporting to Program Manager, if found any deficiency.
 Maintenance of office filing system as prescribed by the Int’l. Head Office with the objective to save the time and to
increase quality and quantity of work in minimum time.
 Lesioning with Front Line Management and field staff with providing maximum and timely support.
 To scrutinizing the variances of expenditures with the budgeted vs. actual and to monitor the field activities on the
basis of budgeted data.
 To verify the third parties / projects payments/bills according to the job contracts signed by the parties.
 Maintenance and reconciliation of store inventories record of the following; Non- food relief items, Office
stationery, Office fixed assets, and reconciliation of Petty cash book and correspondences with Co-partners office,
Suppliers, Governmental & non-governmental departments, Field offices.
 To Supervise the support staff to maintain a hygienic environment in office premises
 Payments of utility bills with control and analyze the expenses
 Supervise Advertisement / publicity matters concerned with Govt. / Public offices
 Issuance of fuel fleet cards along with control and analyze the expenses
 Checking of Company vehicles logbooks and maintaining its record
 Prepare Company vehicles repair and maintenance expenses and record
 Control and analyze the expenses spent and try to identify the areas which exceed the usual consumption, in
accordance with the budget
 Maintaining record of furniture & fixture
 Hiring new premises / office
 Building maintenance (AC, janitorial services, office layout….etc)
 Establish and maintain positive work relationships with government authorities for the smooth administration
 Ensure protection and security of offices and office records
 Supervise the office assistants / office boys for maintaining the pantry services
 Perform any other duties required by management
LOGISTICS ACHIEVEMENTS / SKILLS
 Management of program and project transport requirements.
 Develop, plan and deliver all aspects of the events in an organized and professional manner.
 Seeking permissions for land and venues, negotiating the best rates and ensuring appropriate confirmations and
paperwork is in place.
 Recce all events, including organizing quarterly visits with the rest of the Events Team to event locations in order to
provide the full briefing, training, and brainstorm/problem solve logistics.
 Liaise with the Country Office on development and application of policies in order to enhance the operations
systems that are valuable for the Area / Project Office.
 Allocate duties to drivers for field mobility.
 To ensure proper maintenance of vehicles and in running condition
 To ensure the availability of vehicles in pool for emergency / breakdown
 Ensuring full compliance with organizational security policy and regulations.

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Jahangir Abbasi – Human Resource Management and Administration Professional
 Manage travel and accommodation plans of international and inter-offices staff.
 Facilitate international missions and delegations with respect to their logistic needs.
 Maintenance of equipment’s inventory.
 Ensure that procurements are made in line with the approved policy, the data base for potential suppliers is
maintained and documentary records are kept in a safe possession.
 Keeping up to date event plans and documentation.
 Plan the logistics and delivery of events in the most cost effective way, remaining within the set budget.
 Recording and paying all invoices on time, following the correct internal processes.
 Ordering all t-shirts, medals, Backdrops, Banners and other participant materials/merchandise for the team.
PROCUREMENT ACHIEVEMENTS / SKILLS
 Preparing formal bid documents for items and services for the purpose of ensuring that material is in compliance
with all procurement regulations.
 Compiles reference data from a variety of sources for the purpose of reviewing compliance with policies and
procedures.
 Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures,
available funds, etc.) for the purpose of facilitating the purchasing process with established practices.
 Maintains purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for the purpose of
ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
 Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering
information required to perform job functions.
 Processes financial data and documents (e.g. bids, incoming purchase requisitions, mail, etc.) for the purpose of
updating and distributing information and/or acquiring resources to support purchasing operation in compliance
with established guidelines.
 Processes requisitions into approved purchase orders for the purpose of updating and distributing information
and/or acquiring resources in compliance with established guidelines.
 Reviews and authorizes purchase orders within assigned limits for the purpose of facilitating on-site ability to
acquire required supplies and/or equipment.
 Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) for the
purpose of ensuring completeness and accuracy of the purchasing process.
SECURITY ACHIEVEMENTS / SKILLS
 To ensure the security of Staff.
 To establish Safety and Security Risk assessment of staff and office building and its implementation.
 Attend security meetings organized at Area / Project Office level and maintain regular contact with other
NGO/UN security focal points.
 As Focal Person for Security Review Team (SRT); prepare emergency evacuation plans, organize drills ensure the
implementation when required.
 Liaison with police and other security agencies, and ensure security plans are updated on a regular basis in
collaboration with the Country Security Manager.
 Monitor staff movement to ensure the compliance with the Field Security Manuals while traveling in the field.
 Secures premises and personnel by patrolling property; monitoring surveillance equipment; inspecting buildings,
equipment, and access points; permitting entry.
 Monitor alarm systems, closed-circuit television (CCTV) systems.
 Prevents losses and damage by reporting irregularities; informing violators of policy and procedures.
 Completes reports by recording observations, information, occurrences, and surveillance activities.
 Maintains organization's stability and reputation by complying with legal requirements.
 Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's
instructions; troubleshooting malfunctions; calling for repairs; evaluating new equipment and techniques.
Contributes to team effort by accomplishing related results as needed.