1. KEY SKILLS
Highly motivated and result oriented. Eager to learn and open for further development.
Good knowledge of MS Word, Excel, PowerPoint, Outlook, Sharepoint, ERP, Fusion Applications,
Opera, Protel, and Taleo
Can manage multiple priorities even under significant pressure including peak hours and can work with
minimum supervision.
Good team player, proactive, effective costumer’s relations, communication, leadership and
organizational skills.
WORK HISTORY
April 5, 2015 to Present
Executive Assistant to the Director
Research and Development
ADNOC Research and Innovation Center (Petroleum Institute Research Center)
• Responsible for the day-to-day operations and administrative activities of the research center. This
include short and long range planning; implementing and managing day-to-day procedures; providing
administrative support to ARIC Personnel, Researchers, Faculty, and Students.
• Manage the Director’s personal and shared calendars, maintains appointment schedule by planning and
scheduling meetings, conferences, teleconferences, and travel.
• Preparing and editing correspondence, minutes of meetings, reports, and presentations; collecting and
analyzing information; initiating telecommunications.
• Manage human resources of the Research Center – advertise job vacancies in the Petroleum Institute
Website using Taleo, oversee hiring of Research and Development Personnel, review process, shortlist
and contact candidates for interview, coordinate the onboarding/off boarding of the R & D Personnel.
• Provide guidance and assistance for new employees about PI internal systems such as help desk, raise
work order, ERP Self Service, PI Tejari Portal.
• Handles and maintains all the keys for the entire ARIC building, assist in the allocation of offices to the
R & D Personnel, Faculty, Researchers, and Students. Administer access to the labs and turnstile.
• Maintains the booking and reservation of ARIC meeting rooms and Auditorium.
• Assist with budget and financial management of the Center, including overseeing purchasing needs,
reimbursement of personnel, and other budget and expense data for the Center.
• Organize the events held at the Center with the coordination of Public Relations and various
departments (e.g. workshops, conferences, advisory board meetings, tours, Photoshoot, and etc.
Arrangement guest logistics (e.g. travel, transportation request, catering orders), manage visitor office
bookings.
• Liaising with a range of people involved in policy areas such as the health and safety.
• Coordinate the technical trainings sessions that delivered to the end users by manufacturers and
suppliers.
• Organizing and maintaining files and records; Trainings, materials, equipment, commissioning, PR’s
inventories, procedures, policies, lab access etc.
• Managing the shared service in ARIC such as chemical fresh stores, hazardous waste stores, power
generators, gas central supply store and system, equipment and materials stores, electrical and server
room etc.
• Coordination with external and internal service providers to carry out the preventive and corrective
maintenance.
• Act as focal point for issues related to lab operations etc.
RHODA A. ALUNDAY
Mobile # +971-56-744-7525
E-mail Address: r_alunday@yahoo.com

2. September 9, 2013 to April 3, 2015
Leasing and Sales Coordinator
Asset & Investment Management – Hospitality and Real Estate
Dubai World Trade Centre – Dubai, UAE
Leasing
• Support the departmental target to achieve revenue budget by sending renewal notice, process lease
agreements, renewals, amendments, process Ejari contracts, commencement letters, lease abstracts and
ensuring confidential leasing documentations are accurate, complete, and proper delivery and execution
by appropriate parties.
• Generates revenue for the business unit by leasing smaller commercial and individual residential units
within prescribed timescale in order to meet or exceed department’s rental targets.
• Schedules and conducts viewings of properties with potential clients and agents. Negotiates and ensures
conversion of inquiries into closed transactions.
• Update and maintain Corporate rates and Travel trade rates in the system. Coordinate and support all
leasing activities including addressing and documenting lease inquiries. Responds to inquiries regarding
the property and services provided to prospects in a manner consistent with the image of property.
Finance
• Attend weekly apartment aging meetings with Ernst & Young finance regarding delinquent accounts
and assist finance to follow up for the overdue payments to reduce bad debts.
• Assist in rent collection and resolve disputes in billing. Apply for credit note and refund request on
company’s portal.
• Review all invoices in conjunction with lease requirements and ensure back-up documentation is in
place and all calculations are correct.
• Identifies and reports to the line management/Operations team/Finance team potential defaulters, makes
recommendations regarding payment rescheduling or legal case referrals reducing rate of bad debts.
Operations
• Assist Property Management staff to coordinate move-in/move-out of existing and prospective tenants.
• Compiles and provides weekly units availability lists to the Customer Service Representatives,
recommends properties for advertising in various channels ensuring revenue targets are met by limiting
vacancy time.
• Analyses and evaluates system generated reports (occupancy, rent roll), identifies key issues and trends
that may affect business/revenues. Reports findings to the line manager so accordingly actions can be
planned.
• Ensures clients’ records accuracy in database by qualifying potential tenants, ensuring all documents
are legal and valid so that records remain updated and data integrity is maintained at all times.
Others
• Manages relationships with existing tenants/clients for limiting complaints, ensuring retention and
repeat business by enhanced customer satisfaction.
• Ensures that clients understand document and contract requirements/terms and conditions so that leases
are processed in time and also Group/Company policies are met and risks are minimized (where
possible).
• Maintains and develops strong knowledge of contract terms, legal framework, specifications,
Group/Company policies ensuring risks are limited (where possible).
• Maintain complete and accurate documentation as per the departmental Internal Audit requirements.
• Abstract and audit lease documents including updating and maintaining lease information and data on
our technology information system.

3. October 2011 – October 2012 - (Temporary Employment)
Executive Assistant to the Director –Policy Advice and Capacity Building
Administrative Assistant – Administration & Management Services
International Renewable Energy Agency – Abu Dhabi, UAE
• Providing comprehensive administrative support to the PACB Dep’t and Procurement Dept’.
• Managing and maintaining the Director’s schedules and appointments.
• Prepare and modify departmental documents including Minutes of meeting, correspondence, reports,
power point presentations, official emails and other required documents.
• Coordinate and monitor tasks delegated by the Director to the teams to ensure timely completion /
reporting.
• Assist in project activities including sending invitation and travel arrangements for participants.
• Monitor department’s milestones, Project documentation, and payments for consultants.
• Keeps track of the budget of the unit, regularly compiles simple budget status reports, and manages the
unit’s budget per activity.
• Assist in the procurement process, administers requisitions, purchase orders and other procurement
related correspondences in coordination with the procurement and finance offices.
• Coordinates all other administrative matters within the unit pertaining to personnel, business travel,
schedule and coordinate meetings and appointments, database management etc;
• Central point of contact between various departments and other organizations, coordinate and arrange
meetings with diplomats.
• Conduct research for suppliers, compile data, and prepare papers for consideration. Contact suppliers
for price quotes. Prepare LPO.
• Responsible for gathering the necessary documents from suppliers, reports and correspondence and
maintaining an up to date document library. Keep all files of transaction.
• Obtain knowledge of all events, activities and information about business unit roles.
• Maintain meeting room requests and diaries. Obtain daily meeting schedules to direct the attendees
accordingly.
May 2011 – Sept 2011
Leasing Administrator
Baniyas Investment & Development Company – Abu Dhabi, UAE
• Prepare Leasing Offers, offer Approval Forms, summaries and all required monthly or quarterly
reports.
• Collect the signed Agreement and other supporting documents (Trade License, passport Copies, Power
of Attorney and copy of all cheques.)
• Review Lease Agreements prior to sending to the company Legal Affairs, Accounts Dept. and the CEO
for final approval.
• Compile listings of available rental space.
• Responsible for replying on all inquiries in regards with the renting of spaces in company’s Retails
Property.
• Assist Sales and Leasing Dept. (Updating the Retails & Commercial Department’s database and data
encoding for Leasing Dept.
• Preparing and organizing Lease contracts, assisting with marketing efforts, and scheduling
appointments.
• Ensure tenants and the Company’s Vice President signage is installed per lease documents.
Executive Assistant VP for Corporate Planning & Shared Services
• Provide high level Secretarial and Administrative support to two senior executives.
• Manage and maintain executive schedules, appointments and travel arrangements.
• Take messages, answer emails and send memos and other types of correspondence on behalf of the two
executives. Screen communications including telephone calls.
• Draft and prepare Minutes of meeting, correspondence, documents and PowerPoint presentations.
• Maintains confidential records, file and retrieve documents and reference materials.

4. August 2008 - April 2011
Executive Assistant
PRP Architects International – Abu Dhabi. UAE
Obelisque Int’l Contracting & Gen. Maint. LLC - Abu Dhabi, UAE
• Manage and maintain executives’ schedules. Make travel arrangements and hotel bookings for all staff.
• Receive and screen communication to the Managing Director including telephone calls, provides
information, takes and relays messages and/or direct call to appropriate personnel; returns call as
necessary.
• Performs administrative responsibilities such as updating all staff profiles, preparing timesheets for
payroll, handle petty cash and other related works.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word
processing, spreadsheet, database, and/or presentation software.
• Prepare Material Submittal and ensure that all materials confirm to the project specification.
• Contact suppliers for price quotes, availability and product information; prepares requisitions and
affixes authorizing signature before ordering. Ensure all purchases are approved within mandated
guidelines purchases.
• Perform general office duties such as ordering supplies, maintaining records management systems, and
performing basic bookkeeping work.
• Dispatch documents by courier and register incoming and outgoing courier packages.
Jul 2005 – Jul 2008
Secretary
Al Saqr Property Management/ Al Hamid Group of Co. – Abu Dhabi, UAE
• Manage and maintain executive schedules, appointments and travel arrangements.
• Ensure all visitors are received, greeted professionally; notify concerned staff of visitors in a timely and
courteous manner.
• Monitor Switchboard’s incoming calls and professionally direct and take message when required.
• Draft and prepare correspondence, documents and presentations. Record, compile, transcribe minutes of
meeting.
• Managing updates and keeping client’s record. Keep all files of transactions, documents and other
supporting papers.
• Perform clerical functions such as word processing, faxing and photocopying, systematically arranging
letters, invoices and indexed documents. Open, sort, and distribute incoming correspondence, including
faxes and email.
Apr2004 - Apr 2005
Supervisor
Double A Ranchers Hotel - Philippines
• Supervise front office operations.
• Manage client’s inquiries and complaints. Handles guest hotel reservations.
• Conduct on job training and maintain a record of progress of each staff member.
• Prepares purchase orders, invoice and processing sales orders. Coordinate inventories.
• Responsible for the professional and efficient managing of clients and telephone calls.
• Maintain hotel supplies availability and equipments in orderly condition.
• Cash handling-processing client’s payments, daily banking and processing end of day settlements.

5. Jun 2001 - Dec 2003
Nursing Aide
St. Luke’s Emergency Hospital - Philippines
Nov 1999 - May 2001
Sales Executive / Wedding Coordinator
QP Designs Enterprises– Philippines
EDUCATIONAL QUALIFICATION
Bachelor of Science in Physical Therapy, Year 1999
Our Lady of Fatima University, Philippines
Secretarial and Administrative Course, Year 2008
Nadia Computer School - Abu Dhabi, UAE
PERSONAL INFORMATION
• Single
• Filipino Citizen
• Proficient in written and oral English
• With valid UAE driving license
SEMINAR AND TRAINING ATTENDED
Exchange Learning Program
Osaka and Wakayama, Japan
Feb-Mar, 2004