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2. Presentation On Letters And Their Types
Communications Skills
Submitted To:
Ma’am: Ayesha Aziz
Submitted By:
Muhammad Faisal Sultan DDP-FA12-BEC-049
Zuneeb Nazir DDP-FA12-BEC-101
Comsats Institute Of Information And Technology Lahore

3. Contents:
Topics Page#
Letter 04
Types of letters 06
Types of formal and informal letter 08
Styles of letter writing
09
Parts of letters 12
Examples and samples of letters 15
Difference between Hard & Soft letter writing 19

4. LETTERS

5. LETTER:
 A letter is a written or typed message from one person to another.
 Historically, letters were the only reliable means of communications between
two persons at different locations.
 The role of letters in communication has changed significantly since the 19th
century.

6. Types Of Letters
There are two basic types of letters.
1.Formal Letters
2.Informal Letters.
1. Formal Letters:
A formal letter is a letter written to a business, a
college, or any professional that are not considered friends
or family. These are also called official letters.
Formal Letter are mainly serious for
example if you are writing a letter to head
teacher you don’t want it to be chatty.

7. 2. Informal Letters (Friendly
Letter)
An informal letter is a letter written
to a friend or family. These are also
known as personal letters.
Informal letter are mainly written
to your friends, and close family
member. You can start with Hey
instead of writing Hello or dear.

8. WHAT IS A FRIENDLY
LETTER?
A friendly letter is written to
share news about events in life,
and ask questions to the person
the letter is being written to.

9. FRIENDLY LETTERS TO?
• Parents
• Family members
• Friends
• Pen pals
• Authors or illustrators

10. FRIENDLY LETTER TO:
• Your mom, dad, brother sister
• Other family member
• A pen pal from another class
• A guest speaker who has visited the class/school
• An author or illustrator of a book that you have read
• And many other people too!

11. LOOK LIKE?

12. Parts of a
friendly
letter
Body
ComplimentaryClosingGreeting
Return Address

13. RETURN ADDRESS
The address of the letter
writer (your address).

14. GREETING
This part of the letter
says hello and includes
the name of the person
you are writing to.
Include a comma after
the greeting.

15. BODY
This is where you write
the purpose of the
letter. Talk and ask
questions to the person
you are writing to.

16. COMPLIMENTARY CLOSING
This part of the letter
says goodbye. Sign your
name at the end of the
letter.

17. SAMPLE FRIENDLY LETTER
123 Candy Lane
Saguaro, AZ 12345
October 2, 2010
Dear Emma,
How have you been? It has been a week since my
family and I moved. Living in Arizona is very different
from living in West Virginia. The climate here is much
hotter. The plants look very different. I will send you
some pictures so you can see my new home. Write back
soon.
Your friend,
Eva

18. YOUR FRIENDLY LETTER
ASSIGNMENT
Write a friendly letter to a
friend a friend or family member.
Make sure to use each part of a
friendly letter. Share news
about events in your life and ask
the person you are writing to
questions. Use proper grammar
and mechanics.

19. 3. Electronic Mail
(email):
Messages distributed by
electronic means from one
computer user to one or
more recipients via a
network.

20. Formal LettersInformal Letters
Electronic Mail

21.  Cover Letters
 Résumé
 Follow-up-Letters
 Accepting Job Offers
 References
TYPES OF FORMAL AND INFORMAL LETTERS
Formal Letters Informal Letters
 Apologies
 Complaints
 Invitations
 Offering Condolences
 Appreciation and Thank you

22. STYLES OF LETTER WRITING
Block Style Semi Block Style Modified Block Style

23. Block Style:
A full block style business letter is when all the components of the
letter are aligned at the left margin. Side, top and bottom margins should be 1 to
1 1/4 inches. Font size should be 12 in times new roman.
Semi Block Style:
All text is aligned to the left margin, except the date, attention line, and
complimentary close. Paragraphs are separated by double or triple spacing.
Modified Block style:
In this style we usually put all text aligned to the left margin, except
for the author's address, date, and complimentary closing. All paragraphs we
write in a modified block style are not indented. The author's address, date, and
closing begin at the right. See the following modified block style sample.

24. Block Style Semi Block Style Modified Block Style

25. PARTS OF A LETTER:
1. Letterhead
2. The date of the letter
3. The Inside Address
4. The Greeting / Salutation
5. Title
6. Introduction
7. The Body Paragraphs
8. The Complimentary Close
9. Signature and Writer’s identification

26.  Dear Sir or Madam,
If you do not know the name of the person you are writing to, use this. It is
always advisable to try to find out the name.
 Dear Mr. Asfand,
If you the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the
surname only. If you are writing to a woman and do not know if she uses
Mrs or Miss, you can use Ms, which is for married and single women.
 Be clear , brief and businesslike.
 Be polite and friendly.
 Write concise and purposeful letter.
 Do not try to impress with you writing.
Things to keep in mind while writing letters:

27. Ending a letter:
Yours Faithfully
If you do not know the name of the person, end the letter this way.
Yours Sincerely
If you know the name of the person, end the letter this way.
Your Signature
Sign your name, then print it underneath the signature. If you think the
person you are writing to might not know whether you are male or female, put
your title in brackets after your name.

29. Samples Of Letters:

31. Samples Of Electronic Mail (email)

32. Difference between Hard letter and Soft letter writing
• Hard letters are in the form
of printed or written on
pages.
• Hard letters do not need any
electronic mean to read
them.
• Soft letters are in the form
of soft copies.
• These can either be saved in
cd’s, hard disks or flash
drives.
• These can also be electronic
letters.
• Soft copy letters need
electronic means to read
them.
Hard Letter Writing Soft Letter Writing

33. Letter Application
• A letter you write because
you are replying to someone
or letting someone know
what is happening.
• In formal letter you have to
mention the subject
• Writing a letter you can
explain your purpose in
more than one or two
paragraphs.
• An application is written to
apply for something.
• Application is not having a
subject.
• While writing an application
you summarize your
purpose.
Difference Between Letter And Application:

34. APPLICATION