The document discusses different types of letters, including informal letters used to communicate with friends and family, formal letters used to communicate professionally or request information, and personal letters sent between individuals. It provides guidelines for writing letters, such as identifying the audience and purpose, examining the tone of any previous correspondence, and analyzing the reader. Key aspects of personal letters are described, like including a writer's address, date, recipient's address, salutation, body, complementary close, signature, and typed name. Formatting of letters and things to remember, like using a formal or informal tone based on the recipient and including a salutation and complementary close, are also covered.

1. Letter Writing
SIR SHAHBAZ KIANI

2. What is letter?
 “A written or printed communication directed to a person or
organization.”
 It is used to convey message.
 It may be formal or informal.
 It has played an important role in society.

3. Before writing a letter
 Identify your audience and purpose in order to determine the type of letter
you will write (formal or informal).
 Examine the tone of the letter to which you are going to respond.
 Analyze your reader:
 Who is your reader?
 Will my reader be favorable or unfavorably disposed
to what I am going to say?
 What impression do I want my letter to make on
reader?

4. Informal letters
These are the letters which keep us in touch with family and friends.
These are usually chatty and informal.
 When we need to communicate a lot of information.
 When we want to communicate something that is difficult to say face to face.
 To mark some special occasion.

5. Formal letters
 Formal letters are letters to people whom we don’t know on personal level.
 Tofind out information.
 Toapply for a job.
 Tomake a complaint.
 Writing to someone professional.
 Requesting something.

6. Personal letters
 A type of letter (or informal composition) that usually concerns personal
matters, rather than professional concerns and is sent from one individual
to another.
 It is a kind of letter that we write to our
 Parents
 Close relatives
 Close friends
 Friendly letters convey personal information about ourselves.
 They show caring and concern for friends and relations.
 Taking the time to hand-write a letter demonstrates our level of
caring

7. Personal letter features
 The writer’s address.
 Date.
 Address of recipient.
 A salutation.
 The body of letter.
 A complementary close.
 Writer’s sign.
 Typed name.

8. Letter format

9. Things to remember while writing a
letter
 If you're writing to anyone with whom you hope to have a
professional relationship, the letter should be formal.
 If you're writing someone you know very well, the letter
should probably be informal.
 Start with a salutation i:e Dear, Respected, Sir, etc.
 Use a complimentary close i:e Sincerely yours, Kindest regards, etc.