includding the format

3. Letter Writing
Definition:
A written or printed communication directed to
a person or organization is called letter.

4. Importance of letter writing
Letter writing is an essential skill. Despite the prevalence of
emails and text massages, everyone has to write letters at some
point. Letters of complaint, job applications, thank you letters
etc. A letter reflects the character and communication skills of
writer. It is also a screen free activity, keep mind sharp etc.

5. Letter
mechanics
Pronoun (point of view)
• The use of personal
pronouns is important in
letters. For examples: I, he,
she, it, we, they, you.
• It is perfectly natural and
appropriate to refer to
yourself as I and to the
reader as you.

6. Letter
mechanics
Focus and specificity
• Write concise and
purposeful letter.
• Do not write overlong or
pointless letter.
• Do not be rude.
• Do not try to impress with
your writing. Like please,
very very very thank you.

7. Parts of
letter
Heading Salutation
Subject Body
Closing Signature

8. Heading
Sender's address: tour address should be
displayed in the righthand section. This
will enable the person that you are
writing to, to reply.
Receiver's address: this address should
be displays beneath your address on the
left-hand side, remember to include the
name of the person that you are writing
to (if know).
Date: this should be displayed on the
right side of the page on the line below
your address and should be written in full
formal e.g.,1st january,2001.

9. Salutation
or greeting
• The salutation or
greeting is the opening
like bear mom following
by a comma for a
friendly letter or a colon
for business letter.
• Dear sir:
• Dear mom,

10. Subject
Subject is an essential part
while writing the letter it
mentions the matter that
is further discussed in the
letter and provides a title
to the description.

11. Body
• The body is the heart of
letter. This is where you
write your message.
• Things to be remember:
• Introductory paragraph
• Discussion paragraph
• Concluding paragraph

12. Closing
The closing is the
ending of your letter
such as sincerely
followed by a
comma.

13. • Yours faithfully,
• If you do not know the
name of the person
end the letter this way.
• Yours sincerely,​
• If you know the name of
the person, end the letter
this way.​
Ending a letter

14. The signature is where sign
your name at the
end of letter just below the
closing.​​
Signature

16. Types of
letters
Formal
letter
Informal
letter

17. Formal
letter
• Formal letters are letters to people who we don’t
know on a personal level, in other words formal
letter are also known as business letter.
• For example: we may write to find out
information and apply for job etc.
Types of formal letter
• Cover letter
• Follow-up letter
• Resume
• Accepting job letter
• Reference
When writing formal letter:
• No commas outside the main body of the letter
• Use short sentences and simple words.
• Use proper paragraphs
• Sample formal letter

19. Informal
letter
An informal letter is a letter you would
write to a friends or family. We write
friendly letters to people we know
well.
• Types of informal letter
• A thank you letter
• An invitation letters
• A letter of acceptance
• A letter of regret
• A letter of apology
• A congratulation letters
• Sample informal letter

21. Difference between formal and informal letters
• THE TONE OF A FORMAL LETTER IS
PROFESSIONAL AND OFFICIAL
THE TONE OF AN INFORMAL LETTER
IS FRIENDLY.
• Size will be Concise. Size will be large or Concise.
• Written
to Business, college/institute, employer, org
anizations, etc.
Written to Friends, family etc.