1. As of July 2015 Mary KayReed
727-417-6594
HR AssistantJobDuties:
 Daily
o Phone,fax,andemail inquiriesfromemployeesaboutbenefitsandpayroll
 Locationof paychecks
 Adjustmentstopaychecks
 Paymentsof benefits –add,delete,adjust,etc
 Statusof benefits –Health,Dental,Vision,Life Insurance,Stockprogram, 401k,
etc.
 Employee PTObalances&discrepancies
 STD & FMLA paperworkandprocessing –constant follow upwithVendor,
Corporate office,employee’smanagerandemployee.
 Employee statustohiringmanagers.
o New/Rehire paperworkreview &processinginADP&Oracle
 Reviewingincomingpaperworktoverifytheyare complete andproperlydone.
 Rehire – updatingsystems. Addresses,DirectDeposit,etc
 NewHire – properdocuments,completionof documents,requirementsfor
specificposition.Full timeversusField/Parttime
o I9 processinginE-Verify:alsouse GuardianforFull time employees
o Criminal andDMV backgroundchecks – for full time employees,authorizedcompany
drivers,Plantaccessrequirements,InternationalVisaapplications.
o Backup Receptionist
o Create and runpayroll reportsforotherdepartments:QA/QC,Safety,Operations
Management,andCorporate office
o EmploymentVerifications –personal loans,unemployment,childsupport,etc.
 Weekly
o Office &fieldtimesheetsreviewedand submittedtopayroll –All PTORequests
o Payroll departmentinquiries:timesheets,DirectDeposit,Job#,etc.
 Monthly
o ACA employee eligibilityprocessingandfollow thru
o BenefiteligiblefieldemployeesbenefitPremiummonitoring.
o Hours reportingforOSHA/SafetyReportingandothergovernmentagencies
o 401k loanmonitoring – notificationtoemployee of loanstatus,reviewingandexplaining
discrepancies. Pointedouta transmissionerrorbetweenVendorandpayroll
departmentsandwentfrom548 delinquentloansto78 companywide.
o Employee appreciationlunchesandawardprogram.Setup,assistand advertise to
employees. Photostakenanddistributedtoemployeesandto corporate office for
postingoncompanywebpage.
o Terminationof inactive fieldemployeesdue tolackof work.
 Annually
o BenefitOpenenrollmentprocessingandemployee informationdistribution

2. As of July 2015 Mary KayReed
727-417-6594
o Employee StockPurchase PlanOpenEnrollmentprocessingandemployee information
(x2 peryear)
o Performance Reviews&Meritpayincreases
o I9 & HR paperworktrainingforfieldsupervisors
o W2 distribution
o Storage of closedemployeefilesandrecords.
 One time as needed
o Processchangesandnew policyimplementation
 Form creationsanddistribution
 Informational letterstoemployeesinmassmailings.
 Performance ManagementProcess –Appraisals&Meritincreases
 CompensatedTime Off –change overfromfrontloadedhoursto accrual
process. Monitoring,Calculating,StandardsforDivision,Implementationin
payroll systemandemployee processesgoingtopaperlesssubmission.
 ADPIPay informationdistributionandimplementationassistance.
 Change fromProfitSharingto Employee Incentive Program
o Trainingof managementforPayroll &HR procedures
 NewHire
 Rehire
 Performance Reviews