1. CREDENTIAL DATA
Name : U. MAHBOOB SHARIFF
Father’s Name : Late Usman Ali Shariff
Date of Birth & Age : 31.10.1972 – 43 years
Nationality : Indian
Marital Status : Married and blessed with 2 daughters & 1 son
Permanent Address :
No. 104/1, N.M.K. Street, Ayanavaram, Chennai-600 023. Tamil Nadu, INDIA
Phone: 0091 98411 44796 Email: ums786@hotmail.com Skype: mahboob.shariff1
Educational Qualification : Bachelor of Arts in Corporate Secretaryship
Additional Qualifications :
1. Post Graduate Diploma in Computer Application (PGDCA)
2. Air-Ticketing & Travel Management
3. Telex Operating Course
4. Telephone Operating Course
5. Typewriting Higher (English)
Training Programmes:
Undergone training at M/s. Rabia Leather Industries Limited, in Secretarial & Finance
Department as part of my Institutional Training Programme in Graduation.
Two days programme in ISO-9001-2008, Internal Audit from Dubai Institute of Business
Management [DIBM], Dubai, UAE.
Languages Known:
To Read, Write & Speak English, Hindi, Urdu and Tamil.
To Read & Write Arabic (little bit speaking & understanding)
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2. Career Profile (Refer Annexure 1 for Responsibilities)
Year Organization Details Designation
Jan 2014 till
date
United Welfare Organization, Periamet,
Chennai 600 003
Manager – Corporate,
Education & Admin
June 2009 –
Nov 2013
Admiral Marine Services Pvt. Ltd., Parrys,
Chennai 600 001, India
Manager – Contracts,
Procurement & Coordination
June 2000 –
Dec 2002
Dharmsee Parpia Group of Companies, Old
Pallavaram, Chennai, India
Executive Secretary to the
Managing Director
Mar 1999 –
April 2000
HASKONING Royal Dutch Consulting
Engineers & Architects, The Netherlands
(Ennore, Chennai Office)
Secretary to the Project
Director
Nov 1996 –
Oct 1997
“LTM” Limited (L&T Mc. Neil Limited),
Chennai 600 089, India
Commercial Trainee (R&D
Division)
Feb 1995 –
Oct 1996
Hotel Mount Heera, M.K.N. Road, Alandur,
Chennai 600 016, India
Front Office Executive
OVERSEAS EXPERIENCE
Jan 1998 –
Dec 1998
Al-Muftah Tristar Group, Doha, Qatar
(More than 100 star class chain of
restaurants)
Account cum Administrative
Assistant (F&B Department)
Jan 2003 –
May 2009
ETA Ascon & Star Group of Companies,
Dubai, UAE
Senior Secretary to M.D., E.D.,
SGM’s & GM’s
UAE Driving License:
Type: LMV Automatic Date of Issue: 15.10.2008
License No: 1327467 Date of Expiry: 15.10.2018
Indian Driving License:
Type: LMV Manual Date of Issue: 06.11.2009
License No: TN22 20090012745 Date of Expiry: 30.12.2022
Passport details:
Passport No: J 2467715 Date of Issue: 29.10.2010
Date of Expiry: 28.10.2020 Place of Issue: Chennai, India
U.MAHBOOB SHARIFF
Date:
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3. ANNEXURE 1 (Major Responsibilities)
Contracts Related
• Tendering – Pre-Qualification, Technical Documents, Information gathering, Supplier
contact, Background review, Negotiation, Applying and attending tender meeting,
executing the jobs once contract is awarded.
• Daily Progress Report (DPR), Project Execution Schedule (PES), Chopper Manifest,
Project Completion Certificate, Milestone certificate etc.
• Notifying the contractor to begin work, Monitoring contract activities for compliance
with work progress to ensure services are performed according to the quality, quantity,
objectives, timeframes and manner specified within the contract
• Review progress reports, status reports, and timesheets as required
• Monitoring expenditures, ensuring funding availability when contract extends over time
period
• Verifying accuracy of invoices and approving invoices for payment
• Reporting any contract disputes immediately to the department procurement office
• Communicate with both buyer and supplier on contractual issues.
Secretarial / Admin / Corporate Related
• Preparing brochures, newsletter, Social media network, coordination for conducting
seminars, entrance exams, career counseling programmes, conducting sponsors meet,
visiting the districts and meeting the underprivileged people, checking their
requirements and fulfilling it. Telephone, Internet, Plan change, Rent payment,
reception of guest, office management etc.
• Screen, analyze and prioritize incoming and outgoing mails and calls, bringing potential
problems to the MD's/E.D’s/SGM’s attention, determining who and / or what issues
warrant his immediate attention.
• Travel arrangements (national & international) - booking of flight tickets, Visa & Hotel
bookings domestic and international.
• Independently manage internal communication and drafting of business
correspondence on behalf of the MD's/E.D’s/SGM’s.
• Supervise the MD's/E.D’s/SGM’s office, execute and maintain office standards, policies
and procedures.
• Electronic Calendar Management, which requires skills to effectively prioritize and
schedule the MD's/E.D’s/SGM’s appointments.
• Provide decision making support on crucial matters, support him on day-to-day business
operations.
• Prioritizing meetings and actionable and independently handling time management for
the MD's/E.D’s/SGM’s.
• Coordinating and prioritizing the daily activities of the MD's/E.D’s/SGM’s & performing
the administrative functions in support of the MD's/E.D’s/SGM’s.
• Prepare and manage travel Itinerary (travel schedule) for international travel of
MD's/E.D’s/SGM’s, provide 24/7 travel support regardless of time difference.
• Deal with confidential information in a discreet and appropriate manner; maintain the
security of the executive's records and files.
• Respond to requests from clients, investors, and internal for meetings in a professional,
courteous and timely manner.
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4. • Assess the importance and urgency of requests for time with the MD and diaries as
appropriate, without effecting daily tasks of MD's/E.D’s/SGM’s.
• Prepare documents and presentation materials; screening and responding to incoming
correspondence, inquiries, and phone calls; drafting letters and official information
releases; arranging and attending meetings; taking and distributing minutes.
• Answer telephones, screen calls and take messages from external or internal sources
dealt with callers promptly, courteously, and accurately.
• Gather, compile, verify, and analyze information for the executive to use in documents
such as memos, letters, reports, speeches, presentations, and news releases.
• Plan, organize, and schedule own workload so that these activities are completed
accurately and on time.
• Perform other administrative tasks using independent judgement and discretion.
• In-charge of Documentation/Drawing section (R&D division) to handle drawings. Filing
of drawings / documents etc. Maintaining of numerous Technical and Non-Technical
files. Also responsible for handling Catalog library. Customizing Work orders, spare
work orders, work order amendments etc
• Liasoning with the Airline offices, Check-in and Check-out procedures for guests,
handling cash, drafting / assigning contracts for different organizations, maintaining of
Front office accounts, Interaction / co-ordination with In-house departments, secretarial
work such as typing, preparation of duty charts, etc
• Generation of MIS Reports such as Food cost reports, Hourly sales, Daily sales, Weekly
sales, Monthly sales, Product Mix Analysis, Statement of average check and cover,
Complimentary and Discount Statement, Credit statement, Statement of Transfer in and
Transfer out. Inventory and Consumption sheet, break up of cost of goods sold,
outstanding payments to different companies etc. Random checks of cash, KOT, with
the tables, tips collection/distribution, checking the quality of food and beverage
• Assisting the Directors in their day to day operations. Interacting with different
departments. Collecting/preparing/checking the MIS reports and finally submitting it to
the directors. Documentation of Contractual and Non-Contractual letters,
corresponding / interacting with Buyers and Agents (overseas and local)
• Keeping track of all the shipping documents required for clearing the shipments i.e. Bill
of lading, Invoice, Country of origin & Packing list reaches us before the vessel arrives.
In any document is pending, inform the factory and follow up for the documents.
Checking the contents of the documents, sending it to the clearing agents, they prepare
the D.O and Bill of entry and send it to us. Coordinating with the liners, transporter and
installation engineers
U.MAHBOOB SHARIFF
Date:
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