1. Page 1
SANGEETHA SUBHASH
A highly organized and detail-oriented, Proactive, with a history of assisting Senior Management, in a
fast-paced professional environment. Have exceptional secretarial and problem solving skills to bring a
remarkable change in the overall efficiency. Able to prioritize and complete multiple tasks. A self starter
and quick learner, who always exceeds expectations.
Skills
 Administrative skills
 Diary management
 Communication skills
 Managing Overseas itineraries
 Business Presentations
 Stenography – 80 wpm
 MS Office
SNA P SHOT:
Name of the co. Stint Designation Reporting to
Stories Homes June 2015 to till date Secretary to Directors Directors
Mayden Pharma
India Pvt Ltd
June 2010 – June 2013 Executive Assistant to MD MD & Directors
Indus Venture
Management Co
August 2008 – June 2010 Secretary to Chairman Chairman
Ashok Piramal
Management
Corporation
July 2005 – August 2008 Secretary to Group CFO Group CFO
Indoco Remedies
Ltd
June 2001 – July 2005 Secretary to GM GM - Sales
National Plastic
Industries Ltd
June 1998 – June 2001 Secretary to GM GM
Gopal Das & Co June 1997 – June 1998 Office Assistant Administration Manager
JOB PROFILE
SECRETARY TO DIRECTORS – STORIES HOMES
 Manage Calendar of the directors
 Organize meetings, Official events & team get-togethers. Travel & Logistics Handling &
Scheduling events.

2. Page 2
 Work closely and effectively with the directors to keep them well informed of upcoming
commitments and responsibilities, follow up appropriately
 Minute the Board Meetings and other routine department meetings.
 Preparation of PowerPoint presentations
 Arrange meetings and seminars, ensuring as appropriate that participants have all relevant
papers in advance and ensuring directors are well prepared for meetings.
 Contacts individuals to communicate schedule changes, assist in compiling meeting agendas,
minutes etc.
 Makes independent decisions regarding planning, organizing and scheduling work. Ensures
work is accurate and completed in a timely manner
 Ability to work under pressure, be resilient and meet tight deadlines
 Knowledge and updation on latest technology relevant
 Handling internal and external calls effectively.
 Maintain official & personal files
 Liaisoning with Internal Departments/Functional Heads for communicating various
messages, collecting information and resolving various issues/queries in order to execute
Management/Corporate objectives
 Ensure that all confidential & sensitive information is securely handled, stored as
appropriate & no such information is divulged or made accessible to unauthorized person.
 Handling work/ assignments related to overseas companies of the Group.
 Responsible forhandling all travel arrangements (domestic and international) including visa
arrangements, hotel accommodations, airline reservations, rental cars, off-site meeting
venues, etc…
 Assisting in various administrative works.
 Maintaining personal bank a/c & credit card statements. Checking and keeping records of the
bills, personnel as wellas official.
 Performs advanced and highly confidentialadministrative duties
 Uses judgment and initiative to determine the approach or action to take in non-routine daily
situations.
 Receives and assigns incoming mail to appropriate personnel to handle.
 Maintains records and confidential files.
 Willing to take responsibilities beyond the regular secretarial profile
 Drafting general replies on behalf of Directors
 Producing documents within agreed deadlines
JOB PROFILE – EA TO MD – MAYDEN PHARMA INDIA PVT LTD
 Maintain the daily schedule of MD. Organizing his diary and making appointments
 Liaisoning with various departments within the Company and other external government
authorities, private body corporates and persons relating to our day to day secretarial work.
 Minute general meetings and proactively ensuring actions points are delivered on time
 To manage petty cash & to monitor the officecentric administrative expenses.
 To coordinate withall top management / executives for various workand ensure delivery is
within the timeline
 Maintain reports and e-filings.
 Maintaining an organized filing system.
 Organize and manage database, schedules and calendars
 Prioritizing various activities and arranging required material/information for
meetings/appointments.
 Organizing & maintaining the filing & records.
 Excellent Communication skills.
 Set agenda and facilitateweekly review meetings. Conduct daily and weekly meetings with
the MD to discuss upcoming engagements, events, invitations and other requests.

3. Page 3
 Pre-meeting preparation - Meeting wise pre-reading material, agenda for meeting, and
minutes of all meetings to be discussed and filed.
 Compile and distribute minutes and follow up withvarious departments for status of various
tasks.
 Open, read, incoming mail and other material, and prepare answers to routine letters
 Organizing forMeetings and Conferences and video conferences
 Compose and/or edit various internal and external documents/letters, many of which
consist of highly confidential/sensitive information
 Co-ordinate withthe subordinates of all the departments for the relevant information
required
 Manage the day-to-day operational and administrative activities by organizing the incoming
flow of work,prioritizing incoming requests, maintaining a control system, and following-up
to ensure timely response
 Handling complete travel arrangements. Make travel arrangements- domestic as well as
international, Visa arrangements, Hotel stay. Prepare statement forall travels expense
 Efficiently arranging and managing logistics for all department heads and Company guests.
 Processing of all bills. Prepare and manage correspondence, reports and documents
 Set up and maintain paper and electronic filing systems for records, correspondence, and
other material.
 Conduct searches to find needed information, using such sources as the Internet.
 Draft, type and dispatch all correspondence
 Any other general administrative tasks as advised during the job.
 Guest Management. Tohandle visitors and being responsible for their hospitality
 To screen mails and callers, respond to or route inquiries to appropriate personnel and bring
matters of relevant to MD’s attention and also handle followingup on requests for
information from multiple people.
 Keeping a trackof the mobile, credit card & club membership and all the bills payments,
expiry and renewal
 Maintaining confidential correspondence & files in soft and hard copy form.
 Calendar scheduling and reminders forbirthdays, anniversaries and important occasions
SECRETARY TO CHAIRMAN - INDUS VENTURE MANAGEMENT PVT LTD
 Prepares presentations
 Prepare MIS
 Organize Management Meetings
 Manage travel booking and T & E Statement.
 Arrange complex and detailed travel plans, itineraries and agenda.
 Manage car booking / guest house / hotel / conference room / projector / conferencebridge
/ video Conferencing
 Attending the visitors / vendor 's / clients / candidates
 Filling / Scanning documents / Removing printouts as per the requirement
 Screening calls / giving messages
 Follow up withAccounts / Administration / IT
 Follow up forOrdering stationery
 Auditing Bills whichcome forapprovals
 Meeting arrangements
 Drafting letters
 Prepare speech forChairman forvarious occasions.

4. Page 4
SECRETARY TO GROUP CFO – ASHOK PIRAMAL MANAGEMENT CORPORATION LTD
 Correspondence to all queries and requests both internal & external.
 Coordinating with the teams to collect & collate various data required. (weekly deck, month
end reports, power point slides, etc.)
 Making travel, hotel and car arrangements for domestic and international travel for Group
CFO as well as for clients.
 Preparing business presentations on a monthly basis and also for client visits.
 Maintaining a database of all the employees as well as clients.
 Maintaining Group CFO’s calendar
 Preparing the daily schedule file which includes appointments for the day along with
supporting document & emails
 Organising meetings (booking meeting room, informing everyone about the meeting,
uploading presentations, checking the presentations and the meeting room before the
meeting)
 Sending the invite letters to the foreign clients – visiting Mumbai, Chennai.
 Handle sensitive information with appropriate discretion. Reconcile and submit expenses
 Co-ordinating with the top management
 Schedule staff or committee meetings and make all necessary arrangements relating to time,
date and place
 Function as the single point of contactfor all interaction
 Organise officesystems-maintain databases / visiting cards folder / create and maintain
filing system
 Preparation of Minutes of Meetings and presentations
 Handle all Operations review meetings
 Reimbursing the mobile bills and the credit card bills
 Filing of the confidentialinformation and officerecords
 Handling matters requiring discretion and confidentiality,including sensitive matters in a
thoroughly professional manner
 Liaising with departments to get miscellaneous work done
SECRETARYTO GM – INDOCO REMEDIES LTD
 Set up and maintain GM’s appointment schedule and calendar
 Schedule staff or committee meetings and make all necessary arrangements relating to time,
date and place.
 Taking care of all the travel arrangements and hotel bookings
 Handle all communications/correspondence related
 Establish and maintain officefilesand records and assemble information from these and
other sources in response to requests made by the Director
 Handle all his banking accounts, travel expenses, etc.
 Co-ordination of Sales Activities with various departments & branches.
 Preparation of minutes of officialmeeting
 Processing of various computer generated reports – sales target, achievement, sales analysis,
forecast & budget.
 Generating and monitoring of sales & marketing reports of the sales team.
SECRETARYTO GM – NATIONAL PLASTIC INDUSTRIES LTD
 Read and analyzeincoming memos, submissions, and reports in order to determine their
significance and plan their distribution.
 Open, sort, and distribute incoming correspondence, including faxes and email.

5. Page 5
 File and retrieve documents, records, and reports.
 Preparing credit notes/debit notes.
 Follow-upwith the Distributors for timely payment
OFFICE ASSISTANT – GOPAL DAS & CO
 Handling all administrative related duties
 Making invoices
 Handling petty cash
Educational Qualification
 B.Com, Calicut University,Kerala - (March-1997)
Professional Qualifications
 Diploma in ‘Personal Secretary’ from Davars College, Mumbai (Shorthand – English -
80 w.p.m.)
 Diploma in HR Management from Welingkar Institute of Management Development &
Research, Mumbai
 Diploma in Computerised Office Management (MS WORD, EXCEL, POWER POINT)
PERSONAL DETAILS:
Date of Birth : 11th December 1976
Languages Known : Malayalam, English and Hindi
SANGEETHASUBHASH