Executive Secretary with over 6 years of experience managing skilful administrative support to top executives, processing reports and creating time effective presentation to senior staff. Possesses M.Sc in Communication. Proficient in Microsoft Office & internet Knowledge.

1. Ravi N. Kshatriya Email: rkravi.career@gmail.com
Executive Assistant/Secretary_Mumbai +91- 70 39 79 29 65
Objective
To work in a challenging environment that provides me good opportunities for growth and helps
me in professional and personal development besides establishing an outstanding career thus
aiding the advancement of my organization.
Core Activity
Day to day planning and organization of the diary * Arranging travel and accommodation for the
DGM * Dealing with the DGM’s correspondence. * Set up meetings and appointments, organizing
venues and hospitality for visitors etc. * Service the board including the production of agendas,
minutes and key papers. * Document minutes of all meetings as directed by the DGM’s. * Undertake
mailings and communication as directed by the DGM. * Set up and maintain the integrated
electronic and paper based filing systems. * Work with the communications team to maintain and
develop databases and mailing lists to ensure they are current and up to date at all times. * Play a
key role in the formatting and presentation of corporate documents. * Maintaining the company's
records including personnel files. * Any other duties appropriate to the post., Dealing with Gov.
offices, Mantralaya as well as political leader for the official events and activity.
Professional Experience
I. Business with Friends, Mumbai since August 2015 to till date
II. Al Naba Holding LLC, Oman as an Executive Assistant from Feb. 2014 to July 2015.
III. Al Harbi Group, Saudi Arabia as an Executive Secretary from Mar 2013 – Jan 2014. (Part of
Shutdown Project)
IV. Dhanvantari College , Nashik Admin Officer Cum Executive Assistant from Feb 2011 – Mar
2013
V. Since 2006 Job with Education
Key skills
Secretarial Activity
 Assisting in schedules and appointments, planning and arrangement of meetings, events,
conferences and preparing the itinerary as required
 Managing calendar and subsequent travel arrangements for domestic and international
destinations
 Handling correspondences of all types and filter general information, queries, phone calls
and invitations to Management by redirecting or taking forward such contact as
appropriate
 Maintaining regular reminders for tasks, payments, appointments, meetings and client visits

2. Ravi N. Kshatriya Email: rkravi.career@gmail.com
Executive Assistant/Secretary_Mumbai +91- 70 39 79 29 65
 Managing files and folders of all data both in physical and electronic format
 Meeting visitors on behalf of DGM’s and Top Management
Calendar Management
 Scheduling daily & weekly business calendar at beginning of the day & week
 Managing the appointment requests based on the availability of DGM
 Preparing agenda and handling meeting requisites – documents, presentations, visiting
cards, AV equipment, etc.
 Sending meeting requests and booking conference / meeting room in advance
Project Coordination
 Provide administrative support to the domestic and overseas project team
 Participating in weekly meetings with team leads managers to track the project status and
update top management
 Collecting Project progress reports from respective departments on weekly and monthly
basis
 Monitoring prompt execution of DGM and Chairman ’s instructions by all departments
 Coordinating with the team and resolving key bottleneck issues
Facility and Event Management
 Organize meetings/conferences/visits/events in coordination with concerned departments
 Ensuring the availability and arrangements in conference room with respect to seating
arrangements, stationery, projectors, LCD, screen etc.
 Follow up with event managers, hotels, resort for events and other arrangements
Report / Billing
 Process bills related to Hotel, Fuel, Newspaper, security, electricity, rentals, courier, T&T
etc.
 Preparing daily, weekly and monthly reports pertaining to finance required for maintaining
office infrastructure and facilities
Travel and Accommodation Arrangements
 Coordinating with travel agencies to reserve international and domestic tickets with best
price
 Web Checking
 Liaising with regulatory authorities to obtain visa and other travel related documents
 Arranging FOREX for employees during international travel
Accommodation and Transport
 Booking hotels / Guest house for employees, guests, foreign delegates and new joiners
 Coordinating with external agencies to arrange accommodation for onsite employees
 Making timely transport arrangements for guests and employees
 Ensuring availability of cabs and making arrangements for pick-up and drop
 Vendor bills to accounts department and preparation vendor letters etc.
Operational Activities
 Coordinating joining formalities for new joiners on board
 Issuing access card in coordination with the IT department
 Liaising between the employees and the bank authorities for opening salary account for the
newly joined employees
 Ensuring the employees follow the rules & regulations and code of conduct as set forth by
the management
 Maintaining HR and personnel related files, and other office day to day records.

3. Ravi N. Kshatriya Email: rkravi.career@gmail.com
Executive Assistant/Secretary_Mumbai +91- 70 39 79 29 65
TechnicalExpertise
 MS- Cit (Maharashtra Gov.)
 Operating Systems : Windows 98, XP, 7
 Packages : MS Office (World, Excel, PowerPoint)
 MS Outlook, Outlook Calendar
 Google Calendar, Google Form, Other Google Software
 Typing
Achievements
Industry:
 Got Promotion and appreciation letter from Al Naba Holding LLC
Academics
 Research on Community Radio, Baramati
 Secured “A” Grade in 12th and 94/100 marks in Accounts
 3 Internship in Media (Zee 24 taas, IBM Lokmat, Radio Mirchi)
 Event organizer of All Department Activities
Cultural Activity
 Participated in One act Play in College days
Education
Course Institute/ University Score Year ofPassing
M. Sc in Comm. Pune University 57% 2011
B. Com BYK College 56 % 2008
XII BYK College 72 % 2005
X DD BytcoHigh school 62 % 2003
Personal Details
 Name : Ravi Nandkumar Kshatriya
 DOB : 27 Dec 1987
 Marital Status : Married
 Nationality : Indian
 Passport : Z3165076
 Validity : 25th Feb. 2025
 Indian 4 w. License : 20070034688
 Language Known : English, Marathi, Hindi
 Address : Dombivli (E), Near Dombivli Gymkhana, Thane