1. AyeshaA.Hafeez
1022 HaydenCreekDr.
SugarLand, Texas77479
E-Mail ZAHafeez007@gmail.com
(281) 907-3754
Objective:
A HighlytalentedAssistantwithhuge experience inperformingavarietyof clerical,recruitmentduties
and responsibilitiesinthe HumanResource DepartmentorAssistantisseekingapositionwitha
reputable companyfora clerical position,Administrative Assistant,Collections, orLegal Assistant
specializinginCommercialLitigationcasesonly.
Summaryof Qualifications
More than eightyears’experience.Strongknowledge of basicprinciplesandproceduresof public
Human ResourcesAdministrationDeepknowledgeof principlesof businessletterwritingandbasic
reportpreparationThoroughknowledge personnel recordkeepingExcellentEnglishusage,spelling,
grammar and punctuation.Remarkable knowledge andusage of modernoffice procedures,methods
and computerequipment.Exceptional knowledge of computer applicationsrelatedtothe work.Strong
knowledge of basicbusinessarithmetic.Profoundabilitytorespondtorequestsandinquiriesfromthe
general public. Soundabilitytointerpret,applyandexplainapplicablerulesandregulations.In-depth
abilitytounderstandandfolloworal andwritteninstructions.Greatabilitytomaintainconfidentialityof
workrecords.Excellentabilitytolearndepartmental operatingprocedures.Strongabilitytooperate
office machinesandtype ata speednecessaryfor successful jobperformance.Uncommonabilityto
understandandcarry out technical instructions.Immense abilitytolearncomputersoftware programs;
enterandmaintainaccurate data and statistical information.Uncommonabilitytocommunicate clearly
and concisely,bothorallyandinwriting.Deepabilitytoestablishandmaintaineffective working
relationshipswiththose contactedinthe course of work.
ProfessionalExperience:
De NoraWater Technologies Sept2015-Current
1110 Industrial Blvd.SugarLand,Texas77478 (281) 240-8463
http://www.denora.com/company/water-technologies.html
Administrative Assistant &Receptionistresponsible forgreetingemployeesandclients
Performoffice servicessuchasfilingof documents,faxing,anddistributingincomingmailingandcourier
packages, answering the phone, managing multiline incoming phone calls and transferring to correct
personnel. Screening calls for upper management. Greeted visitors, ascertaining the nature of their
business, and referring them to appropriate staff members. Registering visitors and recording time
visiting and leaving.
2. Making of photoID’s forsecurity badges and coordinates with IT Department for requesting activation
or deactivation of access entry cards, Maintained an accurate employee telephone list and other
necessary databases. Maintaining and updating the Emergency Evacuation list of employees, sorting
documents, keepingthe frontof the office cleanandorganized anddistributingmail. Ordered and stock
office supplies as needed including purchasing new employees business cards.
Recording of hours spent on a project into Sales Force to account for time spent on a project for
Proposal‘s Department. Time Entry on weekly basis for different departments into ERP Software
program called Syteline for recording time for time spent on a project for all departments such as
Production, BWIR, Engineers and other departments for billing purposes.
In charge of negotiating rates & contracts with local Hotel’s and Limousine companies for corporate
rates. In charge of making reservations for Hotel and Dinning needs for all managers, and Corporate
employees, includingCEOandVP,sBookingConference Roomsfor training and seminars in out of state
and local events. Arranged transportationforall Corporate Personnel fortransportation needsincluding
the CEO and VP,and Corporate Personnelasneeded. Arranged meetings,scheduled appointments and
traveled arrangements as requested.
Reservingandcalendaringin Conference Rooms for Department Managers Manages Outlook calendar,
including prioritizing calendar demands. Ordering all company lunches for Managers for company
meetings. Preparing basic spreadsheets (Excel) for Director of Operations and other managers such as
the Q & A Department for Safety KPI’s and Employee of the Month purposes. Responsible for
maintaining the kitchen area, including purchasing groceries keeping everything stocked. Requesting
checks for payments to vendors. Preparing Letter of Invites for visitors abroad for Immigration
purposes.
.
SevernTrentDe Nora Sept2014-Sept 2015
1110 Industrial Blvd.SugarLand,Texas77478 (281) 240-6770
http://www.severntrentdenora.com/index.aspx
Administrative Assistant&Collections
Prepare Commercial Invoices,PackingList,Certificate of Origins,NAFTA documentsandSLItoFreight
Forwarders.
Coordinate withcustomersCo-signee informationprepare shippingdocumentsandshipping
merchandise outwithtruckingfacilitiesviaCerasis,U.P.S.FedEx andDHL.
Making accommodationswithTruckingCompaniestopickupmaterial inwarehouse orpackersfor
deliverytopackingfacility.CorrespondwithpackingfacilityPentagon freight(freightForwarder)in
reference tonotifyingthemof expecteddeliverieswithemailattachments includingOrderVerifications,
deadlines,ect.
CorrespondedwithdeliveryservicessuchasCerasis(online resourcesfortruckingcompanies) for
schedulingandgettingrateswithtruckingCompaniesfordeliverytocustomer’sdestinationpoints.
3. Scheduling,FedEx,U.P.S.andDHL and printinglabelsforshipments.CorrespondedwithFedEx,U.P.S.
and DHL in reference toDelaysinshipmentsorshipmentsheldupincustoms.
Correspondwithcustomersinreference tocashcustomerpayments,providetrackingNumbersfor
shipments.Checkingstockavailabilityforordereditems.Statusof stockorinventoryinwarehouse
correspondingwiththe purchasingdepartmentwhenrequestingETA onorderpurchase orders.
ControllingwhenOrderVerificationsare tobe sentto the Warehouse forshipping, NotinginSyteline
(Software) notesregardingshippingtrackingNo’sand otherimportantinformation.CheckingSyteline
(Software) forpurchase ordersforordersplacedinpurchasingfrompurchasingdepartment.Cross
trainedforoutgoingCustomerService calls.
In charge of contactingcustomersregardingpaymentsnotbeingreceivedorpastdue invoices,making
paymentarrangements. RecordinginformationinAccountspayableandaccountsreceivables.
Sharif & Associates,P.C., November2014- March 2015
6161 SavoyDr. # 1000 Houston,Texas77036 (713) 789-7500
http://www.nszlaw.com/
Legal AssistantDuties: Schedulingof Clients,Opposingcouncil,courtappearancesandmediation
appointments. Maintainedanaccurate AttorneyCalendar.CorrespondingwithGovernmentAgencies
viaemail inreference tosome Immigration matters.CorrespondingwithClientsinreference totheir
ongoingcases.Filingorscanningdocumentsandattachingtoclientfilesinformation.E-filingdocuments
withvariouscourts.
DraftinglawsuitsforAttorneyInvolvingImmigration,accident,andcivil casesE-filingdocumentswith
variouscourts.DraftingRule 11 Agreements,JudgmentsResearchedandprovideddiscoveryprepared
exhibitsforcasesandtrials.Performofficeservicessuchasfilingoffice documents,faxingandmailing
Distributedincomingfaxesandcourierpackagesaswell ascallingandschedulingcouriersMaintainan
accurate employeetelephone listsandothernecessarydatabasisAnswerincomingcallsonmulti-line
phone andrespondedtopublicinquiresArrangedmeetings,scheduleappointmentsandtravel
arrangementsasrequestedE-MailedcorrespondedbetweenAttorneys,CourtClerksandMediators.
Actedas a liaisontonegotiate agreementsbetweenAttorneyandInsurance Companies/Council.
Revisedanddraftedformsasneeded. Distributedincomingfaxesandcourierpackages,aswell as
callingandschedulingforcourierstopickuppackages.EnteredData inQuickBooksforCheckrequests
for accountspayablesvendorssuchasprocessservers,constables,CourtClerks,ect.EnteredDatain
QuickBooksforAccountreceivablessuchasDefendantspaymentsorcollectionpaymentsMaintainedan
employeetelephone listsandothernecessarydatabases.Answeredincomingcallsonmulti-line phone
and respondedtopublicinquires.Preparedandmaintainedlistof monthlyevaluationsdue forclient
filesforAttorney.Metandgreetedclients,screenedoutandforwardedincomingcalls.Arrangedtravel
arrangementsforAttorneyinvolvingoutof towncourt appearances
Danial Hospitality,L.L.C.,SugarLand,Texas August2011-November2014
