Lori Keely has over 25 years of experience in executive assistance, office management, travel management, project management, accounting, and human resources. She has a strong background with MS Office, Salesforce, Concur, and other software. Her experience includes administrative support, travel arrangements, event planning, accounting tasks, and human resources responsibilities. She is currently an Administrative Assistant III at Arch Coal, Inc. providing executive support and managing travel and events.

1. Lori J. Keely
1617 Norwood Hills Dr.
O’Fallon, MO 63366
email: Lori_Keely@yahoo.com
HIGHLIGHTS OF QUALIFICATIONS
Detail-orientedprofessionalwithyears of experience asanExecutive Assistant, Office Manager, Travel
Manager, ProjectManagerand inAccounting.Workingindependentlywithlittleornosupervision.
Excellentwrittenandverbal communicationskills. Well organized, withthe abilitytosupportmultiple
people andprograms. Strongdecisionmakingskills. Professionaldemeanorandthe abilitytointeract
withstaff at all levels. Proactive,resourceful andefficient inhighpressuresituations.Able tomanage
fluctuatingworkload andtoprioritize tasks.Strongworkingknowledge of MSOffice, (Word,Excel,
Outlook, PowerPoint,SharePoint,Publisher) Salesforce, Concur,Egencia, Oracle Siebel, QuickBooks,
ADP. Major strengthsin Payroll, G/Lreconciliation,A/P andA/R.
EMPLOYMENT HISTORY
Arch Coal, Inc. – St. Louis, MO September 2013 - present
Administrative AssistantIII
 Performall administrative dutiesforthe Chief CommercialOfficerandforthe Salesand
MarketingDepartment
 Prepare expensereports inConcur
 Maintainand manage calendarforChief Commercial OfficeranddepartmentVice Presidents.
Setup Webex bridge conferences
 NotaryPublic
 Researchvenuesfordinnersand eventsneardomesticconferences –flyto city,explore venues,
recommendfindingstoMarketingteam. Planevents,dinners, create invitation,invite guests,
compile responses,pickmenu,transportationforemployeesandguests.Flytoconference city
to complete planning,shopforessentials,transportitemstoeventsite aheadof time,manage
eventandhostdinnersforteam.
 Researchvenuesfordinnersnearinternational conferences –researchrestaurants onthe
internet,recommendfindingstoMarketingteam, plandinners,create invitations,inviteguests.
 Purchase giftsandgiftservicesforemployeesandcustomers.Planall holiday,picnic,TownHall,
teambuilding,all eventsfor department- sendSave-the-Dates,calendarinvitesforall activities,
gifts.Reserve conferencerooms, a/vrequirements, prepare PowerPointpresentations, food&
drinksforall customer/departmentmeetings,seminars. Compilelistforholiday e-greetingand
email greetingto customersandassociates.Sendcharitable donationsfordepartment.
 Attendedweek-longConcurFusionconference inSan Franciscotomeetwithvendors,
networking,gainedknowledge attendingsessionsre:newestadvancements,latestmobile apps,
drivingmobile adoption,lookingahead,auditing,workshops,roundtables,features,improved
performance,dutyof care,advance bestpractices,reporting.
 Wheelsforthe WorldEvent-planned event,teams builtbicyclesforunderprivilegedchildren.
Foodand drinksforteam andfor guests. WorkedwithTeamBuilderstocoordinate team-
building,shipping,storage of bikes,tools,etc. Workedwith the YMCA to coordinate children&
parentsarrival. Giftbags forchildren.
 WorkedwithConcurto roll-outenhancedConcurinterfaceto all employees
 Maintainvacationand floatingholidaycalendarfordept. Trainedforswitchboardback-up

2.  Prepare yearly three-dayMarketingWorkshopfordomesticandinternational Salesand
Marketingemployees –hotel rooms,conferencerooms,flights,carrentals,conference
materials,dinners,activities,gifts,events.Commissionedspeakersforsessions.
 Orderall promotional itemsforcustomers,suggest ideasfornew items
 Orderoffice supplies,businesscards,processinvoices,checkrequests,distribute mail for
department.Scanbusinesscardsintocontacts. Bookprintingandbindingprojectsfor
department
Travel Manager
 Update profiles,book flights,hotels,rentalcars,limousines &trains,domesticandinternational,
inEgencia,or Concur, (TMC’s) . International tripsare regularlytwelve tofifteenlegtripswith
hotelsineachcity/country,transportation,dinners,customermeetings,events,mine visits,etc.
Prepare itinerariesfordomesticandinternational trips. Conference reservationsforattendees.
 Memberof St.LouisBusinessTravelersAssociation (STLBTA) - attendmeetings toremain
updatedonlatestinformationand changes forbetterchoicesand service fortravelers
 AttendEgenciameetings/seminars.Resolve anytravel relatedissuesfor all employees
 Memberof ArchProcessImprovementInitiative ProjectTeam – Travel & Entertainment
Expense Policy&ConcurReportModification–metwithmemberstomake changesto Travel
Policies&addressissueswithConcurexpense
 Plandinnersforcustomervisitsand conferences.Booklongandshort-termhousingforover-
seasguests. Planmine visitsforemployeesandcustomers –flights, hotels,cars,dinners,mine
tours.
 Prepare all paperworkforPassportsandVISAs,sendtoagency.Helpemployeeswithon-line
applicationsforGlobalEntryorKnownTravelerNumberinterviewsforTSA.
 Track and ensure thatunusedflightcredits/ticketsare usedbyemployeespriortoexpiration
Trend Micro, Inc./Mobile Armor, Inc. - St. Louis, MO April 2003 – September 2013
Received‘OutstandingContributionAward’ – November,2009
Executive Assistant
 Planand coordinate Boardmeetings, schedule in-houseandoff site executive
meetings/conferences.Arrange facilityandcaterers.Telephone&e-mail contactwithBoard
membersandadmins. Preparationof bindersforBODmembers.
 Maintainand manage calendarsandcontact information forCEO, President,SVP’s, CTO,CFO
and Legal Counsel.Proof read,edit, printanddistribute managementreviews/reportsand
confidentialmaterial.Expense reportingforexecutives inConcur.Type documentsfor
correspondence forexecutive team.
 Schedule andarrange conference calls,setupWebex bridgeconferences, transcribe phone
messages
Office Manager
 NotaryPublic
 Performgeneral administrative relatedtasks andprovide telephonecoverage.Shipandreceive
packages.Ordersupplies,businesscards,datasheets, tradeshowand promotional items.Book
trade shows and conferences.Maintaindepartmentrecords. Schedule meetings.Prepare
correspondence andmailings.Generate copies,filingandsortmail.Planall office meetings,
events, partiesandmeals.
 Schedule andsetup clienttrainingseminars.
Inside Sales
 MaintainshareddrivescontainingSoftware library,Non-Disclosure Agreements,Contracts,
Software Evaluations,andProductdocumentation,Statementsof WorkinSharePoint

3.  Quote to CashProcessinginSalesforce
 Shipclientmanuals,CD’sof software product,usbkeysof product,create binders/manualsfor
clients
 MaintainClientinformationinOracle Siebel CustomerRelationshipManagementfrom
SharePoint
Travel Manager
 Complete travel arrangements,domesticandinternational, forexecutive managementandall
employees, Boardmembers, clients,candidates,resellers,investors inConcur.
 Negotiate corporate rateswithhotel andcarrental agencies.Booklongandshort-termhousing
for over-seasguests.
Accounting
 Maintaininventory/assetrecords andexecuteyearlyinventoryof assets.Prepare bank
reconciliations,reportcashreceiptsandpetty cash. Develop spreadsheets andproduce reports.
Enter accountspayable andaccounts receivable.Negotiaterateswithmobile phonecompanies
for employee andproducttestphones.
Human Resources
 Prepare all newemployee paperwork. Collection/reportingof timesheets.Createdandupdate
policiesinEmployee Handbook.Interactionwithinternal and remote employees. Track
attendance andvacations.
GA-VEHREN ENGINEERING - St. Louis, MO March 1990 – April 2003
Accounting Supervisor/Payroll
 Setup newhiresand processed terminations.Setupdirectdepositof payroll
 Reported informationfromtime cards/sheets,including multiple departmentsforeach
employeetoADP
 Codedtaxes,change of address,rates,deductions,directdeposits,andotheritems
 Createdspreadsheettotrack tardyand absenteeismforon-timebonus.Trackedattendance and
vacations
Accounts Receivable
 Approvedinvoicedshipmentstocustomersbasedoncredithistory,follow upcallstocustomers
regardingoutstandinginvoices,non-collectable accounts
 Billedmachines,parts,andservice invoices
 Enteredinformationintoreceivables,preparedandmade bankdeposit
General Accounting
 Monthlybalance of accounts formedical,dental,dentalreimbursement,travel advances,
vacation,labordistribution,401k contribution,employee purchases,prepaidinvoices,employee
uniformrental
 Createdspreadsheettotrack laborhoursfor eachmachine module byemployee
 Accrualsand enteredjournal entries
 Selectedchecksforweeklyrun,ranpayableschecks.Distributedpettycash,balancedaccount
monthly
 Audited six monthinventoryof steel,parts,andassembledmachine departments
Human Resources
 Interviewedcandidates,contactedpreviousemployersandreferences,made recommendations
for hire
 Obtainedandprocessednewemployee informationandsetupemployee file
 CreatednewEmployee Handbook,updatedwithall new policies
 Answeredemployee questionsregardingpoliciesandproceduresinhandbook
 Processedemployeebenefitpaperwork

4.  Processedterminationpaperwork,senttoappropriate agencies
 Contactedworker’s compensationcompany re:employeeaccidents,processedclaims
 Plannedyearlycompanypicnic,cateredlunchesandparties
Accounts Payable
 Matched P.O./invoices/receivingdocuments,processed nonP.O.items,expense reports,credit
card purchases,andfreightbillsforpayment
 Enteredpayablesintosystem,matchedcheckswithpayablesbackup.Wrote manual checks.
 TrackedVAT tax for refunds
 Setup and maintainedvending,firstaid,uniform accounts
 Processedvehicle mileagelogsforcompanyleasedcars
HUSSMANN CORPORATION - Bridgeton, MO 1984 – 1990
Accountant/General Accounting
 EditedA/Pvouchersforbillings;processedandpreparedjournal entries.Preparedjournal
entriesforCreditandAdvertisingdepartments
 Reconciledtwolarge checkregisters
 Processedmonthend reportstobalance with G/L.Distributedgeneral ledgerinformationto
management
Billing
 Billedserviceorders.Reconciledjournal entries.Preparedmonthly deviationreports–sales,
price,monthlypercentages,YTD
Accounts Payable
 Matched P.O./invoices/receivingdocuments,processedfreightbills,enteredintosystem.Phone
contact withvendors
 Filingandheavyuse of 10-keyaddingmachine
 Setup and maintainedoperatingsupplysystemspreadsheet
 Trainedforleadershipandleadagroupof co-workersina QualityCircle Group.
Presentationsto executive team.QualityCirclespromoteddepartmental improvements,
problemsolving,andprevention.Groupswere stronglyrecognizedandsupportedby
management.
EDUCATION AND PROFESSIONAL TRAINING
FlorissantValleyCommunityCollege - Data Processing- Florissant,MO 1983
Lewisand Clark Technical School - Word ProcessingSt.Charles,MO 1982