A Good Girl's Guide to Murder (A Good Girl's Guide to Murder, #1)
Engage your users with 3 trends in successful intranets
1. Tom Resing, Microsoft
Senior Content Publisher, SharePoint
4/29/2016
Engage Your Users
with 3 Trends in
Successful Intranets
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8. Page 8
Engagement and Measuring Success
Trends
• Ease of Use
• Connections to People and Systems
• Portability
Resources
My Contact Info and Q&A
Agenda
11. Page 11
What is Engagement?
http://www.merriam-webster.com/dictionary/engaged
12. Page 12
Why does Engagement Matter?
Engaged Employees are
• More Productive
• Stay Longer
• Contribute More
• Happier!
13. Page 13
Increase Strategic Alignment
of employees
understand the
organization’s
strategy.
of organizations
successfully execute
the strategy.
of organizations have
an agreed-upon
strategy.
65% 14% 10%
* Source: Forbes.com, “Strategy 101: It’s All About Alignment”
14. Page 14
How do we measure success?
Costs
• Hard or Soft
• $3 Million saved in outsourced help
desk calls
• $1 Million saved in license reduction
15. Page 15
How do we measure success?
Productivity
• Decrease problem resolution time
• Reduce time to find expertise
• Reduce time searching
• Faster new hire onboarding
38. Page 38
Reference
SharePoint 2013 Inside Out by Coventry,
Shadravan, Resing + Wheeler
Customer Engagement, Wikipedia
The Engaged Leader and Groundswell by
Charlene Li
How Does the Amazon Recommendation
Feature Work, stackoverflow.com
39. Tom Resing’s Collaboration Blog
www.tomresing.com
Email Resingnet-website@yahoo.com
Twitter @resing
Connect with Me
Editor's Notes
Today’s talk is something different for me. Some of you may know me as a title author of a best selling SharePoint book. In my past, I’ve been a SharePoint Developer and learned a lot about the IT Pro side of SharePoint Administration. Lately, I’ve spent a lot of time researching how intranets get used. I want to share some things I’ve learned about how organizations are successfully engaging users.
We have an opportunity in front of us.
As intranet communications professionals, we can provide a place for our leaders to engage with their internal audience.
Engagement online is a different world than engagement in person. It offers more opportunity for connecting – across oceans, across departments, across hierarchy. And the consumer online space offers us experience and insight into where intranets are going.
Here’s a scary thought. Will employers stop buying us computing equipment? Gartner thinks so. And in the near future. By 2017, half of employers will.
We’ve got to prepare for that. And the movement goes beyond devices. With devices come mobile web browsers and apps. Consumer and business technology lines are blurring.
When we have choice, we take the easy route. Inside businesses, technology is often pushed on employees by corporate policy.
Is that engaging? – No way. If we want employees – and leaders - to come together, and engage in worthwile discussion and collaboration, we’ve got to make our intranet technologies EASY.
And, more and more, consumer technologies are connected, to people and to systems, by default. Is your intranet connected? Are you connected to your co-workers? Because of your intranet or despite it? Intranets today are disconnected platforms and that’s not engaging.
The 3rd major trend in successful, engaging intranets I’m seeing is portability. Can you access your intranet on your phone and tablets? Smart phones are engaging.
I doubt we’d call them SMART if they weren’t. If you’re like me, you’ve probably spent almost as much time using your phone as a PC today. Maybe more, because I was working on your slides. If you want to engage your employees and leaders, take the intranet to where they work and live.
How do you measure Intranet Success at Your Organization?
Adoption
Uptime
User Satisfaction
Support Costs
Engagement
Other
Costs
For example, a pharmaceutical firm I'm familiar with saved $3 Million dollars in outsourced help desk calls through and IT Service portal
Cost of training, support, development, infrastructure and licensing of intranet platforms
Decrease in Email
Increase Employee Productivity
Successful self service portals will decrease problem resolution time
Reduce time to find expertise
Reduce time wasted searching for common information (holiday schedule, cafeteria menu, key company performance metrics)
Faster new hire onboarding
Adoption
Time on site
Pages per visit
Home Page bounce rate
Active Users
Participating Users
Increased employee engagement
More connected employees
Decrease in Turnover
Impact
How many people viewed the CEO's message? Liked it? Shared it? Commented on it?
Who are the greatest influencers?
Who isn't getting the message?
Is there negative sentiment around a message?
Have you ever found yourself working harder for an employer that cared what you thought and how to make you more effective at your job? Some of this seems like common sense. Make people happy and they’ll do more for you. This is kind of soft, I’ve got some stats for you on a related topic.
One of the most common difficulties companies face in strategic planning is turning their vision into a reality. To transform your organization into the one you envision takes more than great strategy and implementation, it takes frequent communications, and reinforcing messages, of the strategy and its impact on specific roles/departments,
Aligning everyone in your organization with your strategy is one of the most important things you can do beyond formulating and implementing great strategies. Alignment will make it much easier for your management team to push the organization in the direction you intend. Without good alignment with the strategy, every bit of forward motion will be a struggle.
Furthermore, while 65% of organizations have a defined and agreed-upon strategy, only 14 % of employees understand the organization’s strategy. The results are devastating; with less than 10% of organizations able to successfully execute on the defined strategy.
SOURCE: http://www.forbes.com/sites/larrymyler/2012/10/16/strategy-101-its-all-about-alignment/
Costs
For example, a pharmaceutical firm I'm familiar with saved $3 Million dollars in outsourced help desk calls through and IT Service portal
Cost of training, support, development, infrastructure and licensing of intranet platforms
Decrease in Email
Increase Employee Productivity
Successful self service portals will decrease problem resolution time
Reduce time to find expertise
Reduce time wasted searching for common information (holiday schedule, cafeteria menu, key company performance metrics)
Faster new hire onboarding
Let’s drill a little deeper on the three trends, starting with Ease of Use.
Could your intranet be easier to use?
OneNote – Search in images
New Blog Posts
New Document Libraries? New Profile Page?
How do you measure Intranet Success at Your Organization?
Adoption
Uptime
User Satisfaction
Support Costs
Engagement
Other
Costs
For example, a pharmaceutical firm I'm familiar with saved $3 Million dollars in outsourced help desk calls through and IT Service portal
Cost of training, support, development, infrastructure and licensing of intranet platforms
Decrease in Email
Increase Employee Productivity
Successful self service portals will decrease problem resolution time
Reduce time to find expertise
Reduce time wasted searching for common information (holiday schedule, cafeteria menu, key company performance metrics)
Faster new hire onboarding
Adoption
Time on site
Pages per visit
Home Page bounce rate
Active Users
Participating Users
Increased employee engagement
More connected employees
Decrease in Turnover
Impact
How many people viewed the CEO's message? Liked it? Shared it? Commented on it?
Who are the greatest influencers?
Who isn't getting the message?
Is there negative sentiment around a message?
Here’s an example from Facebook that’s both connected and easy. Is everyone familiar with @ mentions? The picture and limit of selection make this easy. Can you picture this in use in your intranet?
Did you know that twitter started off mostly as a text message service? Shaquille O’Neal gained massive followers on twitter using a blackberry and text messages only. This is an example of how connections can build a network and create a worthwhile conversation. Not only was it easy enough for a celebrity to understand and use, it was connected to his favorite content creation platform.
Here’s another great example of how
Rich user profiles add huge value to communications. From this page, I can easily identify and reconnect with a colleague who I’ve only spent a few weeks with in the last 7 years. How often do people in your organization look for more information about their co-workers? Is it easy to do? Are connections easy to keep track of?
My User Profile
Delve
Currently over 13.4 million people work from home in America alone. 64% travel while working. Most employers know by now that every employee – regardless of where they live, work, or sit from day-to-day – needs equal access to resources, opportunities, and support services. That’s the reality of a managing a flexible and global workforce.
We’ve had 7 years of Apps. The numbers are astronomical. No one could have predicted the power of that 2008 launch or the success of copy cats. Microsoft is trying to catch up. Word was one of the top apps on Apple’s store last year.
Here are 3 screen captures from Wikipedia, Amazon and Google on iPhone.
Can you guess which of the three has a responsive web site?