HarvestersAgency Conference  Tech on a Budget Workshop    Matt Quinn, IT Manager      October 23, 2012
Tech on a Budget• Agenda        Purpose of this workshop is to introduce you to      resources to advance your group’s ca...
How are you using Tech?• Introduce yourself and organization• Who do you serve?• Do you have someone who coordinates IT  w...
Desktop Software• Nonprofits need affordable desktop software        Desktop computer with Windows 7        Browser: Moz...
Resources – Free Tech Stuff• Free Software        Techsoup.org – Nonprofits with 501(c)3 status      eligible for greatly...
Food Pantry Software• Fee-Based Software – FoodBank Manager        FoodBank Manager - http://www.soxbox.co/        Free ...
Shared Storage• Nonprofits need to share key documents  within your office and outside     What’s required?        Secur...
Basic Communication• Jumpstart your group’s communication!• Develop simple, consistent, clear methods of  communicating wi...
Resources – Email• Network for Good:  “The Nonprofit Email Marketing Guide,” http://www.fundraising123.org/files/Nonprofit...
New Communication• Interactive, two-way communication enabling  groups to engage supporters.     Social Networks – Facebo...
Examples – Social Media• Twitter – for fundraising        Tweetsgiving.org• Facebook – advocacy, fundraising     Causes ...
Twitter- Harvesters                      Agency Conf 10/23/12 - slide #12
Facebook           Agency Conf 10/23/12 - slide #13
Resources – Social Media• What is Facebook?  “Facebook 101: Ten Things…”  http://www.infotoday.com/it/mar08/Krivak.shtml• ...
Media• Don’t wait for the news, make your own  news!• Use Internet tools to publish and distribute  your own story or info...
Media - YouTube• http://www.youtube.com/harvesterskc                            Agency Conf 10/23/12 - slide #16
Media - Flickr• http://flickr.com/photos/austinfoodbank                              Agency Conf 10/23/12 - slide #17
Build a Web Site• Nonprofits that communicate with clients,  financial donors, and volunteers need a web  site to inform a...
Steps to Build a Web Site1. Register Your Domain Name2. Evaluate Your Needs3. Pick a Web Development Tool or Service4. Thi...
Resources – Web Sites• Tips for Designing (or Redesigning) a Nonprofit Web Site  http://www.techsoup.org/learningcenter/we...
Donor Management System• Nonprofits that solicit from individuals,  corporations, and foundations need software  to manage...
Resources – Donors• NPower Seattle “Selecting Donor  Management Software” -  http://www.npowerseattle.org/resources/  sele...
Questions?• Matt Quinn        Phone: 816-929-3030     Email: mquinn@harvesters.org     Twitter: twitter.com/jmq0004   ...
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Tech on a Budget 2.0

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This presentation was delivered to food pantry workers -- both staff members and volunteers -- at an agency conference held in Overland Park, Kansas on October 23, 2012

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  • Not a how-to session provide feedback on what works discuss what are some problems nonprofits are facing
  • - Using shared or network storage will improve document sharing
  • Consider creating an email list or e-newsletter – cheap, fast, effective Using alist or email service provider will avoid get labeled a spammer Experts from NFG suggest using “success stories” to link to your supporters Email should focus on a single action for readers
  • How many are using Facebook, Twitter, MySpace for their NPO? How many blog? How many have a web site for your food program or agency? Twitter: microblogging – very simple, easier than FB Facebook – allows communicating with supporters Social media – not merely “new comm” but allows for coordinated action, unlike trad media Low cost, quick option How many are looking to start Facebook, Twitter or MySpace?
  • Met people behind tweetsgiving at NTEN – simple idea – give to cause recognizing what you’re thankful for Examples: direct fundraising – Harv uses is listed on NFG, change.org Example: Friend funds for humanitarian trip Example: FB – UK bank
  • - With fewer traditional media viewers, NPO’s can develop their own stories through web tools
  • - With fewer traditional media viewers, NPO’s can develop their own stories through web tools
  • With fewer traditional media viewers, NPO’s can develop their own stories through web tools YouTube and Flickr allow you or supporters to post stories Audios sites same They are all free
  • Harvesters maintains channel allowing subscribers to follow - And it’s free
  • - Empowers supporters to post their own photos…free
  • Link your social media messages back to your web site and blog New generation of powerful, easy-to-use, affordable content management systems
  • Session not a how-to What are your web sites doing well? … could be improved? Are you linking email messages back to your site?
  • Great resources for evaluating your site – take the first step…
  • A more difficult, but rewarding challenge While there are top-notch, free systems – need to work with an expert Who is looking for a new or upgraded donor system?
  • Tech on a Budget 2.0

    1. 1. HarvestersAgency Conference Tech on a Budget Workshop Matt Quinn, IT Manager October 23, 2012
    2. 2. Tech on a Budget• Agenda  Purpose of this workshop is to introduce you to resources to advance your group’s cause  Align technology to your organization’s strategy, operations, and communications  Affordable technology options for your non-profit:  Desktop Software & Shared Documents  Communications Tools – web sites, social networking  Donor management system Agency Conf 10/23/12 - slide #2
    3. 3. How are you using Tech?• Introduce yourself and organization• Who do you serve?• Do you have someone who coordinates IT work?• How do you communicate with agency clients?• What is working well for your organization?• What do you need help with? Agency Conf 10/23/12 - slide #3
    4. 4. Desktop Software• Nonprofits need affordable desktop software  Desktop computer with Windows 7  Browser: Mozilla Firefox with Ad Block Plus  Internet security software – Clamwin, Bitdefender  Desktop software options:  OpenOffice.org (free…always)  Microsoft Office (cheap for 501(c)3 on techsoup.org)  Graphics software options:  GIMP2, Inkscape, Scribus (free…and open source) Agency Conf 10/23/12 - slide #4  Adobe Design CS4 (pricey)
    5. 5. Resources – Free Tech Stuff• Free Software  Techsoup.org – Nonprofits with 501(c)3 status eligible for greatly reduced desktop software  SourceForge.net – open source• Free Hardware  Computer Ministry offers FREE computers – Windows 7 with OpenOffice, Network Adapter  Call Stacy Fischer, Coord of Community Life at 913- 671-2334 or stacy.fischer@villagepres.org Agency Conf 10/23/12 - slide #5
    6. 6. Food Pantry Software• Fee-Based Software – FoodBank Manager  FoodBank Manager - http://www.soxbox.co/  Free trial (no credit card); otherwise $24.95 per month• Free Software – Food Pantry Operations  http://webpages.charter.net/bobalston/nonprofit_food_pantry.htm  Email - BobAlston9@yahoo.com• Fee-Based Software – Food Pantry Manager  Food Pantry Manager - http://www.foodpantrymanager.org/  Free trial ($15 per month fee); otherwise $153 annual fee Agency Conf 10/23/12 - slide #6
    7. 7. Shared Storage• Nonprofits need to share key documents within your office and outside  What’s required?  Secured wireless or wired office network  Technology options:  Google Docs/Drive (free)  Microsoft Office 365 ($6 per user per month)  Considerations: Security and Backup Agency Conf 10/23/12 - slide #7
    8. 8. Basic Communication• Jumpstart your group’s communication!• Develop simple, consistent, clear methods of communicating with your members and supporters through “one-way” methods.  Email Lists – Google Groups, Yahoo Groups  Web Events - Google Calendars  Web Sites• How much time and money is involved? Agency Conf 10/23/12 - slide #8
    9. 9. Resources – Email• Network for Good: “The Nonprofit Email Marketing Guide,” http://www.fundraising123.org/files/Nonprofit-Email-Marketing-Guide.pdf• “One Page Guide to Google Groups E-mail,” http://www.timdavies.org.uk/2009/06/09/ one-page-guide-to-google-groups-e-mail-lists/ Agency Conf 10/23/12 - slide #9
    10. 10. New Communication• Interactive, two-way communication enabling groups to engage supporters.  Social Networks – Facebook, Twitter, Blogs, LinkedIn• “Here Comes Everybody” – don’t be afraid to try and fail Agency Conf 10/23/12 - slide #10
    11. 11. Examples – Social Media• Twitter – for fundraising  Tweetsgiving.org• Facebook – advocacy, fundraising  Causes  Facebook Birthdays• Network for Good  Clearinghouse allows groups to receive donations  Charity Badges - GO TO SITE Agency Conf 10/23/12 - slide #11
    12. 12. Twitter- Harvesters Agency Conf 10/23/12 - slide #12
    13. 13. Facebook Agency Conf 10/23/12 - slide #13
    14. 14. Resources – Social Media• What is Facebook? “Facebook 101: Ten Things…” http://www.infotoday.com/it/mar08/Krivak.shtml• What is Twitter? http://jenuinejen.com/2008/04/29/twitter-for-dummies/• The 3 E’s of Twitter http://www.oldmedianewtricks.com/the-3-e-of-twitter/• Blogging: An Introduction http://www.learnnc.org/lp/pages/730 Agency Conf 10/23/12 - slide #14
    15. 15. Media• Don’t wait for the news, make your own news!• Use Internet tools to publish and distribute your own story or information.  Video sites – YouTube, others  Photo sites – Flickr, Picasa  Audio sites – Libsyn, iTunes  Press Releases – NowPublic, KC Star Press Central Agency Conf 10/23/12 - slide #15
    16. 16. Media - YouTube• http://www.youtube.com/harvesterskc Agency Conf 10/23/12 - slide #16
    17. 17. Media - Flickr• http://flickr.com/photos/austinfoodbank Agency Conf 10/23/12 - slide #17
    18. 18. Build a Web Site• Nonprofits that communicate with clients, financial donors, and volunteers need a web site to inform and engage.  Develop a communication plan first.  Web site options:  Build-your-own using DreamWeaver, FrontPage, or with Content Management System (Joomla, Drupal)  Web as a Service – Wild Apricot, Nonprofit Soapbox  Does your web site need to integrate with a Donor System to track financial donors and volunteers? Agency Conf 10/23/12 - slide #18
    19. 19. Steps to Build a Web Site1. Register Your Domain Name2. Evaluate Your Needs3. Pick a Web Development Tool or Service4. Think About How You Will Integrate Your New Site with Your Existing Tools & Media5. Recruit Web Experts, if Needed Agency Conf 10/23/12 - slide #19
    20. 20. Resources – Web Sites• Tips for Designing (or Redesigning) a Nonprofit Web Site http://www.techsoup.org/learningcenter/webbuilding/page11822.cfm• A Nonprofit’s Guide to Building Simple, Low-Cost Websites http://www.techsoup.org/learningcenter/webbuilding/page11890.cfm• Idealware: Comparing Lower-Cost Online Integrated Apps http://www.idealware.org/articles/low_cost_integrated.php Agency Conf 10/23/12 - slide #20
    21. 21. Donor Management System• Nonprofits that solicit from individuals, corporations, and foundations need software to manage donors & volunteers  Some nonprofits want to manage all communication with their “constituents”  Follow a guide for selecting a donor management system:  Start with an assessment of your organization  Work with an expert! Agency Conf 10/23/12 - slide #21
    22. 22. Resources – Donors• NPower Seattle “Selecting Donor Management Software” - http://www.npowerseattle.org/resources/ selecting-donor-management-software• Idealware “A Consumers Guide to Low Cost Donor Management Systems” - http://www.idealware.org/low_cost_donor/download.php Agency Conf 10/23/12 - slide #22
    23. 23. Questions?• Matt Quinn  Phone: 816-929-3030  Email: mquinn@harvesters.org  Twitter: twitter.com/jmq0004  Facebook: facebook.com/jmq0004  Blog: http://foundationjournal.blogspot.com Agency Conf 10/23/12 - slide #23

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