SharePoint 2013 for intranets and the digital workplace


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  • Provide a broad level overview of what is new in SharePoint 2013There is a lot of cover but we will concentrate on those items that of particular interest in an Intranet scenarioWe cant cover everything but we can certainly do more webinarsAnswer your questionsThere will be time at the end to answer questionsStart a conversationWe want to hear your thoughts so that we can have future webinarsProvide an overview of what’s new in SP2013Start a conversationAnswer your questionsProvide you with a pragmatic, unbiased view
  • As a awarmup, here’s one of four poll questions we’ll be asking today, which version of SharePoint is your organisationmostly using:20032007 (MOSS)20102013Don’t knowWe’re not using it at all yet.
  • We want to make content authoring as easy as possible to encourage better contentMany users will use word to author content, some even send their content acrossCopy content from Word and have the semantically correct HTML markup appliedNo more crazy styles being injected inGreat for content authorsContent Mangement System 101
  • Provide the ability to crop image and control image height and widthYou don’t have to use other photo editing tools have to upload multiple images if you are using a thumbnail of an existing oneEasy interface that you can use and will help content authors Can pre-define rendition sizesGreat for intranets when you have a thumbnail can reuse the imageGreat for mobile contentReuse the same image in a mobile scenario
  • Simple and powerful is what it was called in SPC and I agreeHuge improvements which we will showPlay across multiple devices and browsers since its now based on HTML 5Videos are actually first class citizen and you can tag people and contentHowever in terms of a storage and infrastructure perspective you still have to be careful
  • This was one of the biggest issues in previous versions was the inability to embed external contentWe had many clients that wanted to embed youtube videos for training in page but they had to get third party componentsWell now you can easily and also control which domains people access
  • With Microsoft and the world changing rapidly and moving towards mobile devices something had to give with SharePointHeavy investment for mobile because of WP8 and microsofts previous gaps in this are
  • Only available for Publishing SitesUse channels to force specific rendering of to appear on specific devicesThis gives you a way to create SharePoint sites that look different depending on form factorsAllows you to have a SharePoint site appear in a different format depending on the form factor
  • M$ has recently stepped up the game and is now allowing developers to be able to interact with data stored in SharePoint easilyA product of this is the new App Model but also an emphasis on Mobile developmentSo much so that there is a default Visual Studio Template available to accommodate thisBut it is now possible to consume data from outside of SP much easierMy advice is that mobile apps are the way to go for Intranets simply because you can take a task driven approachThis is now possible and you can easily build an
  • Out of the box there is better support for mobile devices with three distinct modesCan be enabled or disabled by Site AdminsEnabled by Default for: team site, blank site, document center and project site templates
  • For the social capabilities that we will demonstrate latter there is a series of mobile apps that are being developedFor me the capability to use the social features of sahrepoint in a mobile scenario is a great enabler of providing value to organziationsIt is currently available on WP8 for download and well worth checking out
  • You still need development skills to make this work but at least the tools are there now which is great
  • This is one of the big areas of improvement and it was much maligned in previous versionsWhat is interesting is that with the purchase of Yammer the future of social in SharePoint is under review
  • So let’s have a vote here, which Social tool are you using in your organisation?Basic SharePoint featuresYammerSharePoint + NewsgatorJiveOther
  • First thing we have is a completely new newsfeed areaDifference between this one and SP2010 is the new tags, mentions and embedding of content capabilities that are availableAnother thing is also the ability to see people or content your are following, or everyone or mentions (this was not available in SP2010 since you could only see people that you follow)All conversations are searchable that become a great source of corporate knowledge throughout the organization
  • In SP2010 you could only follow people so that you would see their activity in your activity feedSP2013 builds on this and allows you to people, docs, sites and tagsPeople: See peoples activities including status updates, conversations and so forthDocs: See updates to documents that you follow. Great way to keep track of content in one locationSites: IF newsfeed capability is turned on then you can post to this, also see the site directoryTags: Keep track of tagged conversations, you don’t have to be following people to be see the conversation. Great way to discover new people
  • In previous versions task lists where confined to where they were created, you couldn’t see a list of tasks across all the sites/lists that had them assigned to youNow you have a centralized task list that you can manage Great timeline feature lets you organize itemsIt can be really powerful especially if combined with the new PM management capabilities
  • Great way for Intranet Content Managers to promote sites to usersGreat way for users to keep track of their own sitesSP will also suggest sites
  • People still need to take content offline and work in a O365 will give you 7GB per person on premise you can go nutsEssentially and Offlining mechanism for SP2013Workspace is gone, skydrive pro is the new way to sync stuff
  • I have always been a fan of search in SharePoint but now there are significant improvements, tons of improvementsNo more fast search, its all SharePoint search now which is really compelling for organizations especially if you have made an investment in fastProvides lots of WCM capabilities but we wont be covering theseOfffice web applications provides the ability to
  • Provide a broad level overview of what is new in SharePoint 2013There is a lot of cover but we will concentrate on those items that of particular interest in an Intranet scenarioWe cant cover everything but we can certainly do more webinarsAnswer your questionsThere will be time at the end to answer questionsStart a conversationWe want to hear your thoughts so that we can have future webinarsProvide an overview of what’s new in SP2013Start a conversationAnswer your questionsProvide you with a pragmatic, unbiased view
  • SharePoint 2013 for intranets and the digital workplace

    1. 1. SharePoint 2013 for Intranets and the digital workplace Michal Pisarek and Alex Manchester presenters names Wednesday 6th / Thursday 7month, day,2013 th February year #SP13iDW
    2. 2. Slide TitleYour webinar team Step Two Designs Dynamic Owl Alex Manchester (Host) Michal Pisarek (Host) Step Two Designs Dynamic Owl Catherine Grenfell Step Two Designs Denise Ching Dynamic Owl Stephen Byrne Step Two Designs
    3. 3. Slide Title AgendaToday’s What we’re covering today: Content authoring Mobile capabilities The social experience Enterprise search SP2010 v SP2013
    4. 4. Slide TitleParticipating today You should be seeing: Presentation screen Attendee list (500 registrations!) Audio: Any problems with audio try switching audio mode Questions: Send questions! They go directly to producers Selected questions will be answered throughout. Well answer as many questions as we can today and afterwards On Twitter: #SP13iDW @michalpisarek @alex_manchester
    5. 5. Content authoring version of Poll: Which(DEMO) SharePoint?
    6. 6. Content authoring
    7. 7. Slide Title authoring: a new experienceContent Multiple browser support Less finicky compared to SP2010 Multiple usability enhancements Support for digital assets
    8. 8. Slide Title authoring: copy from wordContent Semantic and HTML markup No more crazy styles being injected in Great for content authors
    9. 9. Slide Title authoring: image renditionsContent Crop and control image dimensions Pre-define rendition sizes Great for mobile content
    10. 10. Slide Title authoring: video supportContent Embed from external sources Play across devices HTML 5 Player Automatic thumbnail capture
    11. 11. Slide Title authoring: embedding contentContent Embed content directly within pages Control accessible domains Great way to make use of external content
    12. 12. Slide Title authoring: cautions and limitationsContent Easier for content authors – old and new External content embedding and control a major plus for many organizations Cross browser and platform capabilities improved Can’t drag and drop images directly onto the page It’s still ‘not like Word’ (but can it ever be?
    13. 13. Content authoring(DEMO)
    14. 14. Content authoring Mobile capabilities(DEMO)
    15. 15. Slide TitleMobile capabilities: what’s new? Multiple views for content: Class, Contemporary and Full Screen Device Channels Push Notifications Locations Native Apps for SharePoint 2013 Custom API’s
    16. 16. Slide TitleMobile capabilities: device channels Target content based on User- Agent header Each channel can be associated with a Master Page Reuse content that is targeted to specific devices
    17. 17. Slide TitleMobile capabilities: APIs Many new APIs to be able to create Mobile Apps WP8 Template available New API’s: • CSOM • REST • Odata / OAuth
    18. 18. Slide TitleMobile capabilities: optimized for mobile browsers Classic: Same as SP2010 Contemporary: HTML 5 Based Full Screen: For tablets Enabled on certain site templates by default
    19. 19. Slide TitleMobile capabilities: SharePoint 2013 mobile apps iOS and Windows Phone only (no Android) Focused on the social experience in SP2013 Mentions, #tags, photos Great way to encourage social adoption
    20. 20. Slide TitleMobile capabilities: cautions and limitations The capabilities are there but it will still require significant development experience No real way of previewing mobile content when authoring Organizations can be hesitant to open firewalls up for SharePoint
    21. 21. Content authoring The social experience(DEMO)
    22. 22. Slide TitleThe social experience: whats new? Basically everything  Social is now integral to SharePoint Massive improvements compared to SP2010 The purchase of Yammer causes questions…
    23. 23. PollContent authoring(DEMO) social platform? Your
    24. 24. Slide TitleThe social experience: the newsfeed Centralized newsfeed for everyone now available Can utilize #Tags, @mentions, replies and embedding of content See people and content you follow, everything and mentions
    25. 25. Slide TitleThe social experience: following People: Appear in your newsfeed Documents: See updated documents Sites: See site related activities Tags: Newsfeed Tags
    26. 26. Slide TitleThe social experience: tasks Synchronize tasks across multiple task lists New ‘Timeline’ feature to organize tasks Easy to manage tasks centrally
    27. 27. Slide TitleThe social experience: site listing Centralized listing of sites that you follow Administrators can promote sites Community Portal aggregates Community sites
    28. 28. Slide TitleThe social experience: SkyDrive Pro Your own private content storage area Simple offline capabilities for users With Office 2013 your content ‘moves’ with you
    29. 29. Slide TitleThe social experience: cautions and limitations Advanced social requirements will still require third party tools Yammer integration path is opaque “Going social” is still more a matter of culture than technology
    30. 30. The social experienceContent authoring(DEMO) (DEMO)
    31. 31. Content authoring Enterprise search(DEMO)
    32. 32. Slide TitleEnterprise search: what’s new? Biggest improvements apart from social No more FAST search Analytics all driven by search Provides WCM capabilities Previews of content available
    33. 33. Slide TitleEnterprise search: user interface Fluid Previews available Mixing of content Flyout panels
    34. 34. Slide TitleEnterprise search: analytics and suggestions Search tracks clicks and provides suggestions Recommendations and user behaviour captured Many interesting Intranet scenarios
    35. 35. Slide TitleEnterprise search: display templates Display search results based on the type of content Defined in HTML Huge potential for search
    36. 36. Slide TitleEnterprise search: cautions and whats missing Search requires significant infrastructure to work (poor setup kills performance) The skill sets required in configuring and optimising search are not prevalent in the corporate environment If your content is poor, search isnt going to fix it
    37. 37. Content authoring SP2010 v 2013(DEMO)
    38. 38. Slide Title Points for SharePoint 2013Decision SharePoint 2013 is pretty stable It’s had significant testing on Office365 already. Planning to move to SP2010 from SP2007? Reconsider. In the middle of moving? Do a gap analysis on business needs and features.
    39. 39. Slide Title PointsDecision • SP2013: Significant social tools and features Social • SP2010: Look for third party products to address gaps • SP2013: FAST Search part of product, new features Search • SP2010: Powerful, FAST can be cumbersome • SP2013: Mobile capabilities baked in Mobility • SP2010: Significant investment required • SP2013: Support for browsers outside of IE Compatibility • SP2010: Issues with non-IE Browsers
    40. 40. Questions?
    41. 41. Content authoring Wrap-up(DEMO)
    42. 42. Slide Title what we’ve coveredWrap-up: Content authoring Mobile features The social experience Enterprise search SP2010 versus SP2013
    43. 43. Slide Title future sessionsWrap-up: Collaboration The WCM model Advanced social requirements and more… Let us know what you’d like to learn more about!
    44. 44. Slide Title Designs and Dynamic OwlStep Two Intranets 2013 Earlybird pricing until March 13th! Best practices for SharePoint intranets 10% discount for webinar attendees until 28 February! Code: s2d-webinar-59491
    45. 45. Slide Title contact detailsWrap-up: Michal Pisarek (Vancouver) Dynamic Owl E: • Consulting and design of SharePoint T: @michalpisarek from a business perspective W: Alex Manchester (Sydney) Step Two Designs E: • Intranet research, strategy & design T: @alex_manchester • Intranets2013 conference (Sydney) W: • Intranet Innovation Awards • Books, reports and articles
    46. 46. Slide Title Michal Pisarek (Vancouver) Alex Manchester (Sydney) E: E: T: @michalpisarek T: @alex_manchester W: W: