2. Objectives
Lesson 16
2
Create a new document based on a document
template.
Apply and modify styles and create new styles.
Use built-in building blocks for frequently used
text and document parts.
Insert fields to display the date and time.
Insert footnotes and endnotes.
Create and edit hyperlinks.
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6. Working with Document Templates
Lesson 16
6
Every Microsoft Word document is based on a
template, a file that affects the basic structure of a
document and contains document settings such as
fonts, line spacing, margins, and page layout.
A document template contains document settings,
content, and formats that are available only to
documents based on that template.
A global template contains document settings that
are available to all documents.
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7. Working with Document Templates
(continued)
Lesson 16
7
Word’s default global template, the Normal template,
is the file Normal.dotm.
When you open a new blank document, by default
the Normal template provides predefined formats
that are already part of the document.
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8. Working with Document Templates
(continued)
Lesson 16
8
Create a New
Document Based on
a Document
Template
Some templates are
already installed on
your computer and
more are available at
Office.com.
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9. Working with Document Templates
(continued)
Lesson 16
9
Create a New Document Based on a
Document Template (continued)
Document templates are formatted for a
specific purpose, and many of them already
contain boilerplate text, content that you
frequently use in a document for that purpose.
Templates often include fields that indicate a
location in the document to enter variable data
such as the date.
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10. Working with Document Templates
(continued)
Lesson 16
10
Create a New Document Based on a
Document Template (continued)
Placeholder text is displayed in the field and
provides guidance for adding text or data to the
field.
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11. Working with Document Templates
(continued)
Lesson 16
11
Create a New Document Based on a
Document Template (continued)
Depending on the fields used in the template,
your name or initials may automatically be
added to the document.
You can easily save a document as a new
document template, and you can create a new
document based on an existing document.
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12. Working with Document Templates
(continued)
Lesson 16
12
Using a Document Template to Create a Blog
A blog is a journal maintained by an individual or
a group and posted on a Web site for public
viewing and comment.
The Word New Blog Post template provides the
necessary file formats so the blog entry content
can be published on the Web.
To post a blog from Word you must have an
established blog account with a Microsoftenabled blog service provider.
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13. Working with Styles
Lesson 16
13
A style is a set of formatting characteristics you can
apply to characters, paragraphs, tables, and
numbered and bulleted lists.
When you apply a style, you apply a whole group of
formats in one simple step.
Using styles ensures consistency across multiple
documents.
Formatting your document using built-in heading
styles allows you to view, organize, and edit the
document content in Outline view.
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14. Working with Styles (continued)
Lesson 16
Applying Styles and Modifying Style Formats
The Normal template contains a set of predefined
styles that you can quickly access from the Quick
Style gallery in the Styles group on the Home tab.
14
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15. Working with Styles (continued)
Lesson 16
15
Applying Styles and Modifying Style Formats
(continued)
The character styles provide text formats such as
font name, font size, font color, bold, italic, underline,
borders, and shading.
The paragraph styles provide both text formats and
paragraph formats such as line spacing, text
alignment, indentation, and tab stops.
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16. Working with Styles (continued)
Lesson 16
16
Applying Styles and
Modifying Style
Formats (continued)
Linked styles provide
either text or paragraph
formats, depending on
the content that is
selected when the style
is applied.
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17. Working with Styles (continued)
Lesson 16
17
Creating Styles
You can create new styles based
on existing styles and formatted
text.
You can also create new styles
using formatting commands or
basing the new style on an
existing style.
After creating a new style, you
can add the style to the Quick
Style gallery so the style can be
accessed on the Ribbon.
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18. Using Building Blocks and Data
Elements
Lesson 16
18
Building blocks are built-in document parts that are
already designed and formatted, enabling you to
quickly create a professional-looking document.
Word provides several built-in building blocks for
frequently used text and document parts.
Built-in building blocks are stored in the Quick Parts
gallery.
After inserting building blocks, you can customize
the text or document parts, and you can add your
own custom building blocks to the gallery.
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19. Using Building Blocks and Data
Elements (continued)
Lesson 16
19
Inserting Page Numbers and Creating Headers
and Footers
When you insert page numbers in a document, the
page number is displayed in a header or a footer.
A header is information and/or a graphic that is
printed in the top margin of the page; a footer is
information and/or a graphic that is printed in the
bottom margin of the page.
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20. Using Building Blocks and Data
Elements (continued)
Lesson 16
20
Inserting the Date and Time
You can insert a field to show the current date and/or
time. By default, the date and/or the time are
updated whenever the document is reopened.
When you begin typing calendar terms, such as the
month, the AutoComplete feature shows the
complete term in a ScreenTip and you can select the
proposed term to automatically complete the term.
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21. Using Building Blocks and Data
Elements (continued)
Lesson 16
21
Inserting Footnotes and Endnotes
Footnotes are inserted at the bottom of the page
on which the note is referenced in the document.
Endnotes are placed together at the end of the
document.
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22. Using Building Blocks and Data
Elements (continued)
Lesson 16
Inserting Footnotes and Endnotes (continued)
Both kinds of notes are linked to an in-text
reference symbol—usually a letter or numeral in
superscript.
22
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23. Using Building Blocks and Data
Elements (continued)
Creating and Editing Hyperlinks
When you type URLs for Web pages and e-mail addresses,
Word automatically creates a hyperlink.
You can also create links to another location in the same
document, to another Word document, or to a file in another
application.
Lesson 16
23
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24. Using Building Blocks and Data
Elements (continued)
24
Inserting Symbols and
Special Characters
Lesson 16
Sometimes you need to enter
special characters or symbols
in your document, but the
characters and symbols are not
available on the keyboard.
Word provides access to
several commonly used
symbols and special characters
on the Insert tab.
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25. Using Building Blocks and Data
Elements (continued)
You can create customized
building blocks.
You can select content you want to
include (text, formatted text, and/or
images), and then save the
selected content as a Quick Part.
Custom Quick Parts are stored in a
special template named Building
Blocks.dotx, where all the built-in
building blocks are stored.
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Lesson 16
25
Creating Your Own
Building Blocks
26. Lesson 16
Summary
26
In this lesson, you learned:
Word templates provide a uniform appearance
for your documents and can increase the speed
and quality of your work.
You can create predesigned documents by
creating a new document based on a template.
Styles enable you to format document content
consistently and efficiently.
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27. Summary (continued)
Lesson 16
27
You can apply and modify built-in styles, and you
can create new styles.
Word provides several predesigned building
blocks that enable you to create a professionallooking document quickly.
Several tools are available to insert data elements
such as the date and time.
Word provides features that enable you to quickly
format footnotes and endnotes.
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28. Summary (continued)
Lesson 16
28
There are several options for creating
hyperlinks in Word documents.
Not all characters and symbols are available
on the keyboard, so Word provides numerous
symbols and special characters that you can
easily insert in a document.
You can create your own building blocks and
add them to the Quick Part gallery.
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